Private Executive Assistant [Mandarin Required]

North Horizon Holdings Inc.; Toronto; On-site; CAD 70,000 - 100,000; Full time

Job summary

A leading family office in Toronto seeks a Private Executive Assistant to provide comprehensive support to the President. This role involves managing household operations, coordinating international travel, and maintaining family relationships. The ideal candidate will have extensive experience in high-responsibility environments, be fluent in English and Mandarin, and possess exceptional organizational skills.

Qualifications

• 7–10 years of full-time professional work experience in high-responsibility environments.
• Experience in executive support or estate operations is a strong asset.
• Full fluency in both English and Mandarin is required.

Responsibilities

• Coordinate family, personal, and household matters for the President.
• Oversee multiple family residences and manage estate staff.
• Coordinate complex international travel logistics.

Skills

Organization

Emotional Intelligence

Discretion

Flexibility

Education

Completed university degree

Job description

North Horizon is a Canadian family office with a global investment reach. We are value-oriented investors in public equities, fixed incomes, private equities, venture capitals and real estate.

We are seeking an exceptional Private Executive Assistant to provide high-level, full-spectrum support to the President. This role blends executive support, household and property oversight, global travel coordination, and family relationship management. It is designed for a professional who brings experience, poise, and long-term commitment to a role of deep trust and broad responsibility.

The individual must be capable of independently managing multi-residence household operations, coordinating international travel logistics, and maintaining ongoing relationships with family contacts, vendors, and family service providers. The ideal candidate is deeply organized, emotionally intelligent, and has a strong track record of supporting executives with demanding schedules and multifaceted personal affairs. You are someone who brings structure without rigidity, and handles sensitive situations with poise and absolute discretion. This is a long-term position for someone who values stability, takes pride in precision, and is able to work closely with the President across family and personal spheres.

Responsibilities

• Serve as the President’s primary points of coordination across family, personal, and household matters, always ensuring seamless execution and discretion while protecting the President’s time and focus
• Oversee the operations of multiple family residences, ensuring smooth day-to-day management of estate staff, property maintenance, service contracts, and vendors across locations
• Coordinate extensive or complex international travel with precision, overseeing all logistics from flight, accommodation, transportation and visa arrangements, etc. to itinerary planning and on-the-ground execution; accompany the President when needed to ensure seamless execution and discreet handling throughout
• Handle sensitive personal and financial documentation with utmost confidentiality
• Maintain oversight of personal and household budgets, review and reconcile expenses, and ensure timely follow-up on payments and renewals, etc.
• Support the planning and execution of family events, and hosted gatherings with elevated standards and a focus on guest experience
• Provide high-touch personal assistance as required, including time-sensitive errands, scheduling, coordination with family members, and managing special requests across time zones
• A strong work ethic and be flexible to working extra hours on occasion and sometimes on short notice
• Must be comfortable around animals

Requirements

• Candidates must hold a completed university degree.
• 7–10 years of full-time professional work experience in fast-paced, high-responsibility environments; prior experience in executive support, private office, or estate operations is a strong asset
• Familiarity with estate-level administrative tasks including expense tracking, property-related compliance, and basic financial reporting
• Valid passport and full availability for frequent international travel; Valid G class driver’s license
• Pet-friendly and able to assist with pet care responsibilities
• Full fluency in both English and Mandarin is required

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