Prentiss Site Administrative Specialist

Dow; Prentiss; On-site; CAD 52,000 - 66,000; Full time

Benefits offered by this job

Equitable base pay

Comprehensive wellbeing benefits

Competitive retirement program

Employee stock purchase program

Volunteer time off

Job summary

Dow is seeking an Administrative Specialist in Prentiss (AB, CAN) to provide organized, discreet support to leaders and teams. You will manage calendars, coordinate meetings and travel, process expenses, and help improve office processes while ensuring compliance with company guidelines.

The role requires a proactive, collaborative professional who can handle multiple priorities in a fast-paced environment and contribute to continuous improvement within the team.

Qualifications

• Minimum of a high school diploma or GED.
• At least 2 years of relevant administrative experience.
• Ability to work legally in Canada.
• No visa sponsorship/support is available for this position.

Responsibilities

• Provide broad administrative support to leaders, teams, and business groups with limited supervision.
• Coordinate meetings, conference rooms, travel, agendas, materials, and notes.
• Maintain effective communication across the organization and manage calendars.
• Arrange domestic and international travel with detailed itineraries.
• Process expense reports and monitor spending against budgets.

Skills

Administrative coordination

Organization & prioritization

Communication

Problem solving

Technology proficiency

Relationship building

Education

High school diploma or GED

Job description

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

About You and this Role

Dow has an opportunity available for an Administrative Specialist to join our team in Prentiss (AB, CAN). We are looking for a highly organized administrative professional who thrives in a fast-paced environment and enjoys supporting leaders, teams, and business operations. In this role, you will provide broad administrative support while exercising discretion, independent judgment, and strong organizational skills. You will serve as a key point of contact, coordinate critical activities, manage priorities, support projects, and contribute to continuous improvement efforts that enhance team effectiveness and business results.

Responsibilities

• Provide a wide range of professional administrative support to leaders, teams, and business groups while working with limited supervision.
• Coordinate and manage meetings, conference rooms, visitor logistics, catering, agendas, presentation materials, and meeting notes as needed.
• Facilitate effective communication across the organization by leveraging knowledge of business structures, processes, and functional networks.
• Manage complex calendars and proactively resolve scheduling conflicts to support leader and team priorities.
• Arrange domestic and international business travel, including flights, accommodations, transportation, restaurant reservations, and detailed travel itineraries.
• Process expense reports, monitor and track spending against budgets, resolve discrepancies, and provide reporting support to budget managers and cost center owners.
• Maintain SharePoint sites, Microsoft Teams content, documents, and records in accordance with company guidelines and information management requirements.
• Serve as a resource for office technology, administrative processes, vendor coordination, and day-to-day operational support while helping troubleshoot issues and answer questions.
• Participate in projects both independently and as a team member, identifying opportunities to improve efficiency, overcome obstacles, and deliver high-quality results.
• Support a positive, safe, and productive work environment by building strong relationships, communicating effectively, sharing information proactively, and promoting continuous improvement.
• Support the public affairs team and community engagement activities by organizing and attending off site events while representing Dow in the community.

Qualifications

• A minimum of a high school diploma or GED.
• A minimum of 2 years relevant experience.
• A minimum requirement for this position is the ability to work legally in Canada.
• No visa sponsorship/support is available for this position, including any type of permanent residency support.

Skills

• Administrative Coordination: Effectively manages calendars, meetings, travel, visitor processes, and administrative activities while balancing changing priorities.
• Organization & Prioritization: Successfully coordinates multiple assignments, competing requests, and deadlines with minimal supervision.
• Communication: Delivers clear, concise, and audience-appropriate written and verbal communication while facilitating information flow across teams.
• Problem Solving: Identifies issues, evaluates options, removes obstacles, and implements practical solutions to support business objectives.
• Technology Proficiency: Utilizes office software, collaboration platforms, and business systems efficiently while assisting others with technology-related questions.
• Relationship Building: Establishes trust and productive partnerships across teams, functions, and organizational levels.

Additional Notes

This position does not offer relocation assistance.

Benefits – What Dow offers you

We invest in you. Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career.You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee:

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
• Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only).
• Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs.
• Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
• Paid time off to care for family members who are sick or injured.
• Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
• Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On-site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping, cinema tickets, gym memberships and more.
• Transportation allowance (availability varies depending on location)
• Meal subsidiaries/vouchers (availability varies depending on location)
• Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team, we can make a difference together.

About Dow

Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com. As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow’s equal opportunities is available on www.dow.com. At Dow, diversity and inclusion are inherent in our work environment. We are committed to building a vibrant, diverse and talented employee base – and helping each employee grow and develop as part of Dow's inclusive global community. Dow has an accommodation process in place to support employees with disabilities. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8. Dow is a company of more than 36,500 global innovators, believers and solutions providers. We are a diverse community marked by respect, integrity, and a desire to make the world a better place. A career at Dow is an invitation to explore, create, and make valuable contributions to human progress.