Postgraduate Medical Education Program Lead

EORLA - Eastern Ontario Regional Laboratory Association; Ottawa; On-site; CAD 76,000 - 87,000; Full time

Job summary

EORLA - Eastern Ontario Regional Laboratory Association is seeking an experienced Program Administrator to provide administrative and coordination support to the Chief Medical Officer, faculty, and trainees. The role enables timely recruitment, onboarding, learner registration, compliance tracking, and confidential trainee record maintenance.

Responsibilities include coordinating trainee rotations and teaching activities, supporting committees and accreditation activities, and managing

Qualifications

• Requires a college diploma in office administration.
• Minimum of five years of administrative support experience.
• Proficiency with Microsoft Office and program management systems; ability to handle confidential information.

Responsibilities

• Support trainee recruitment and onboarding processes.
• Coordinate onboarding and registration activities for new trainees, including documentation and compliance.
• Maintain confidential trainee files and program records with organized filing systems.
• Schedule rotations, teaching activities, and manage trainee schedules.
• Administer and track learner assessments and program documentation.
• Support committees, meetings, and capture minutes; assist with accreditation processes.
• Assist with budgets, invoices, reimbursements, and education-related financial transactions.
• Prepare and edit a range of documents and manage documentation workflows.
• Coordinate communications and information packages for trainees and faculty.

Education

College diploma in office administration

Tools

Microsoft Office

Learning management systems

Job description

EORLA - Eastern Ontario Regional Laboratory Association is seeking an experienced Program Administrator to provide administrative and coordination support to the Chief Medical Officer, faculty, and trainees. The role enables timely recruitment, onboarding, learner registration, compliance tracking, and confidential trainee record maintenance.

Responsibilities include coordinating trainee rotations and teaching activities, supporting committees and accreditation activities, and managing