Postdoctoral Affairs & HR Operations Lead

University of Toronto; Toronto; On-site; CAD 85,000 - 108,000; Full time

Job summary

The University of Toronto's School of Graduate Studies is seeking a Postdoctoral Affairs Officer to provide central HR and payroll support to divisions and postdoctoral scholars. You will oversee daily operations, advise staff on financial and HR processes, and act as primary payroll contact.

This one-year term role emphasizes process improvement, policy adherence, and collaboration with central HR services to ensure accurate records and timely reporting for a dynamic postdoctoral community.

Qualifications

• Bachelor's degree in Business, Commerce or Management, Human Resources or related discipline.
• 5+ years in a fast-paced, high-volume service environment in postsecondary or research institution.
• Experience onboarding, payroll and personnel administration.
• Knowledge of University policies, procedures, and collective agreements.
• Strong analytical, problem-solving and communication skills.

Responsibilities

• Overseeing day-to-day operational needs of the unit.
• First point of contact for payroll inquiries.
• Collaborate with HR and central services to implement system changes.
• Advising staff on financial matters and reporting requirements.
• Liaising with internal contacts to resolve payroll/HRIS issues.
• Maintaining records and supporting onboarding of new hires.
• Verifying personnel transactions comply with policies and agreements.
• Updating and maintaining database records.
• Implementing plans to improve administrative workflows.
• Reconciling accounts and generating standard financial reports.

Skills

MS Office & HRIS

Interpersonal communication

Payroll processing

HRIS & FIS systems

Education

Bachelor's degree in Business/HR or related

Tools

HRIS

FIS

Job description

The University of Toronto's School of Graduate Studies is seeking a Postdoctoral Affairs Officer to provide central HR and payroll support to divisions and postdoctoral scholars. You will oversee daily operations, advise staff on financial and HR processes, and act as primary payroll contact.

This one-year term role emphasizes process improvement, policy adherence, and collaboration with central HR services to ensure accurate records and timely reporting for a dynamic postdoctoral community.