Finance and Operations Assistant

Skillhub Solutions Inc.; Toronto; Hybrid; CAD 63,000 - 80,000; Full time

Job summary

The Department of Psychiatry at the University of Toronto invites applications for a Finance and Operations Assistant to support the Business Manager with financial administration, post-award activities, and day-to-day departmental operations.

The role involves processing transactions, generating reports, coordinating supplies, and ensuring accurate award tracking. This full-time position is located at St. George Campus in Toronto.

Qualifications

• Advanced College Diploma (three years) or an acceptable equivalent combination of experience.
• At least two years of relevant financial support experience, including transaction processing and financial reconciliations.
• Experience applying financial guidelines and procedures, maintaining databases, compiling financial data, and generating reports.
• Experience providing administrative and operational support and supporting post-award administration.
• Advanced proficiency with Microsoft 365, particularly Excel, and experience with SAP systems, including FIS and HRIS.
• Strong communication, numerical, accounting, analytical, organizational, and attention-to-detail skills.

Responsibilities

• Respond to financial inquiries and maintain organized filing systems.
• Prepare, verify, and process accounts payable and receivable, expense reimbursements, invoices, payroll, and deposits.
• Provide operational support, including preparing routine documents and correspondence, coordinating supplies and equipment, and assisting with day-to-day needs.
• Maintain award tracking records and monitor payment schedules and reporting requirements.
• Generate standard financial reports and gather information for departmental planning and reporting.

Skills

Strong communication

Numerical skills

Accounting

Analytical skills

Organizational skills

Attention to detail

Education

Advanced College Diploma (3 years) or equivalent

Tools

Excel (Microsoft 365)

SAP systems (FIS/HRIS)

Job description

About the University

The Temerty Faculty of Medicine at the University of Toronto is a global leader in research and education across clinical medicine, basic science, and rehabilitation sciences.

Opportunity

The Department of Psychiatry is seeking a Finance and Operations Assistant to work with the Business Manager. The role supports financial administration, post-award activities, and day-to-day departmental operations.

Responsibilities

• Respond to financial inquiries and maintain organized physical and digital filing systems.
• Prepare, verify, and process accounts payable and receivable, expense reimbursements, invoices, payroll, and deposits.
• Provide operational support, including preparing routine documents and correspondence, coordinating supplies and equipment, and assisting with day-to-day needs.
• Maintain award tracking records and monitor payment schedules and reporting requirements.
• Generate standard financial reports and gather information for departmental planning and reporting.

Qualifications

• Advanced College Diploma (three years) or an acceptable equivalent combination of experience.
• At least two years of relevant financial support experience, including transaction processing and financial reconciliations.
• Experience applying financial guidelines and procedures, maintaining databases, compiling financial data, and generating reports.
• Experience providing administrative and operational support and supporting post-award administration.
• Advanced proficiency with Microsoft 365, particularly Excel, and experience with SAP systems, including FIS and HRIS.
• Strong communication, numerical, accounting, analytical, organizational, and attention-to-detail skills.

Position Details

Location: St. George Campus, Toronto, Ontario

Appointment: Budget—Continuing, full-time

Pay: $62,646 annually, with annual step progression to a maximum of $80,116. Pay scale and job class assignment are subject to the Job Evaluation/Pay Equity Maintenance Protocol.

Closing date: October 16, 2026 at 11:59 p.m. ET