Position Profile: Scheduling & Purchasing Coordinator

SecurU Inc.; Puslinch; Hybrid; CAD 42,000 - 65,000; Full time

Benefits offered by this job

Benefits after 3 months

Office dog Winnie

Steady weekday hours

Supportive team culture

Job summary

SecurU Inc. in Puslinch, ON is seeking an organized Inventory/Purchasing Coordinator for an 18-month maternity leave contract. This in-office role supports purchasing, scheduling, inventory control, and customer updates to keep projects on time and clients informed.

You’ll own procurement, scheduling, and contract/billing tasks while collaborating with technicians and the client service team. Great for candidates with 3–5 years in inventory or purchasing seeking stability.

Qualifications

• 3–5 years of progressive inventory or purchasing experience.
• Experience scheduling a team or projects; security industry is a bonus.
• Strong organization, clear customer communication, and attention to detail.

Responsibilities

• Manage purchasing and PO creation, maintain stock levels, update parts in QuickBooks.
• Coordinate jobs in SmartService, load parts to work orders, confirm dates with customers, update CRM.

Skills

Inventory management

Purchasing

Scheduling

CRM communication

Tools

QuickBooks

SmartService

Microsoft Office

Job description

18-Month Maternity Leave Contract
SecurU Inc. | Puslinch, ON

Keep operations precise, projects on time, and customers confident.
At SecurU Inc., relationships and reliability come first. We’re a boutique alarm & security team that keeps clients protected and informed—delivering the kind of peace of mind that comes from doing things right, every time.

The essentials

Contract: 18 months (maternity leave coverage)
Schedule: In office, Monday–Friday, 9:00 a.m.–5:00 p.m.
Location: Puslinch, ON (a quick hop-skip-jump from Cambridge, Kitchener, Milton, Burlington, and Waterdown)

The impact you’ll make

You’ll be the hub that connects purchasing, scheduling, inventory, and customer updates—so technicians have what they need, jobs start on time, and customers always know what’s happening. It’s hands‑on operations with real ownership and visible results.

What you’ll own

• Purchasing & PO creation: Build/send POs, maintain stock levels, and update parts in QuickBooks (Enterprise experience is a plus).
• Scheduling: Coordinate jobs in SmartService, load parts to work orders, confirm dates with customers (phone/email), and update our CRM.
• Inventory control: Run cycle counts, investigate discrepancies, organize warehouse and technician truck inventory, and keep the accounting system accurate.
• Job kitting & receiving: Prepare job bins, pull stock, track readiness, receive deliveries, verify against POs, manage RMAs/returns, and return surplus parts to inventory.
• Contract management & billing: Create and maintain customer contracts; invoice customers and process payments after reviewing materials and labour.
• Team support: Keep the stock room tidy, assist with pickups/deliveries, and help answer the phones—we value a real voice.

What you’ll bring

• 3–5 years of progressive inventory or purchasing experience
• Experience scheduling a team or projects. Experience in the security/alarm industry would be a super‑duper bonus
• Highly organized, detail‑oriented, and comfortable with clear, ongoing communication with customers and technicians
• Confidence with Microsoft Office and QuickBooks (Enterprise bonus)
• Strong prioritization skills, a sense of urgency, and the ability to work both independently and with a team
• A happy, helpful, friendly approach; reliable, trustworthy, and all‑in

Why SecurU Inc.

• A relationship‑driven boutique alarm & security company where your work truly matter
• A fun, hardworking team environment
• Benefits (through Sun Life Financial) after 3 months of continuous employment
• Steady weekday hours and a supportive team culture focused on doing the right thing for clients (and each other)
• A lively, friendly office—plus Winnie, our cuddly and playful office dog