Senior Executive Assistant to the CEO & CFO/Adjoint(e) exécutif(ve) principal(e) au président direct

Securian Canada; Quebec; Hybrid; CAD 85,000 - 115,000; Full time

Benefits offered by this job

Flexible work arrangements

Generous starting vacation time

Volunteer day

Personal and wellness days

Educational assistance up to $3,500

Health and wellness account

Job summary

Securian Canada in Montreal, QC seeks a Senior Executive Assistant to the CEO & CFO. This senior partner supports the leadership team, manages priorities, confidentiality and sensitive information with discretion, and coordinates Board/ELT activities with sound judgment.

The role requires 10+ years of executive support, a Bachelor's degree (or equivalent), superb communication, autonomy, and mastery of Microsoft 365 and AI-enabled tools. Hybrid work, approx.

Qualifications

• 10+ years of progressive experience providing high-level executive support.
• Bachelor's degree or equivalent experience preferred.
• Excellent written and verbal communication with sound judgment.
• Autonomy, initiative, and discretion in handling sensitive matters.
• Confidentiality and professionalism with Board-level stakeholders.
• Strong interpersonal skills and organizational ability; C-suite exposure.

Responsibilities

• Triage and prioritize CEO/CFO inboxes and calls; draft correspondence.
• Manage complex calendars across time zones; coordinate meetings.
• Act as liaison between executives, SLT, and external stakeholders.
• Prepare briefing materials, summaries, agendas, and presentations.
• Track actions and follow-ups; drive accountability at ELT/Board level.
• Coordinate Board and committee support, including packs and minutes.
• Coordinate travel arrangements and related materials.
• Utilize Microsoft 365 Copilot and AI tools to streamline workflows.

Skills

Executive support

Calendar management

Communication

Discretion

Stakeholder mgmt

Bilingual EN/FR

Autonomy

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Copilot/AI tools

Job description

Senior Executive Assistant to the CEO & CFO/Adjoint(e) exécutif(ve) principal(e) au président directeur général et chef de la direction financière

Application Deadline: 9 October 2026

Department: Executive/Strategy

Employment Type: Permanent - Full Time

Location: Montreal, QC

Reporting To: Nigel Branker

Compensation: CA$85,000 - CA$115,000 / year

Description

It feels good to do good

At Securian Canada, we believe insurance is for everyone. That belief shapes how we show up every day: curious about better ways forward, genuinely invested in each other, and proud of work that helps more people access coverage that fits their lives.

The expected base salary for this role is between $85,000 - $115,000 CAD per year, depending on experience. Please review our other benefits detailed below.

This posting is for an existing vacancy.

Who we need

The Senior Executive Assistant is a trusted, senior partner who enables our leaders to show up at their best.

Providing dedicated support to the CEO and the CFO, you'll act as the air traffic controller for the executive office - anticipating needs, protecting their time and focus, deciding what gets priority clearance, and keeping critical work moving, all while handling highly sensitive information with discretion and sound judgment.

This is a fast-paced role with competing priorities, ideal for a seasoned professional who is proactive, highly organized, comfortable taking ownership, and able to operate with sound judgment and discretion. The role will be based in either Toronto OR Montreal and is a hybrid workstyle requiring approximately one day per week in the office, and occasional travel (approximately 1 day per month).

What you will do

• Serve as a trusted first point of contact - triage and prioritize the CEO's and CFO's inboxes and calls, draft correspondence for review, and flag time-sensitive items from the Board, regulators, and key partners for their attention. Challenge or decline requests where appropriate to protect executive capacity.
• Manage complex, dynamic calendars for the CEO and CFO, coordinating multi-party and cross-time-zone scheduling, protecting time for priorities, anticipating key business and Board cycles, and organizing daily itineraries.
• Operate as a trusted partner to the CEO and CFO - develop a strong understanding of their priorities and the broader business and review the day and week ahead to surface conflicts, preparation gaps, and priorities before they arise.
• Act as a liaison between the executives and internal teams, the Senior Leadership Team, and external stakeholders, ensuring clear, timely, and professional communication in both directions.
• Prepare briefing materials, summaries, agendas, and presentations ahead of key meetings so leaders walk in fully prepared.
• Track action items and follow-ups to completion on behalf of the executives, keeping priorities on track, providing timely status updates, and flagging issues early. Drive accountability with senior leaders to ensure commitments made in ELT and Board forums are executed.
• Discretion and judgment: Hold sensitive financial, legal, and personal matters in confidence. Know what to quietly handle, what to elevate, and what to keep off their plate.
• Coordinate Board and committee support - board pack collation, secure and timely distribution, minute-taking, and follow-up communications in partnership with the appropriate stakeholders
• Coordinate Executive Leadership Team meetings - weekly/bi-weekly agendas and logistics, capturing outcomes, key decisions and follow-up actions.
• Support the coordination of key regulatory and compliance dates relevant to the CEO and CFO, flagging matters that require executive attention.
• Coordinate travel arrangements and accompanying materials, including itineraries and contingency planning.
• Leverage modern digital and AI-enabled productivity tools (e.g., Microsoft 365 Copilot, Enterprise ChatGPT, collaboration and workflow platforms) to build efficient systems and streamline scheduling, reporting, and communications.

What you will bring

• 10+ years of progressive experience providing high-level executive support, including experience partnering directly with C-suite executives.
• Bachelor's degree or other post-secondary education preferred, or equivalent experience demonstrating strong professional maturity and sound judgment.
• Excellent written and verbal communication, sound judgment, and confident decision-making.
• Ability to operate with a high degree of autonomy, anticipating needs, taking initiative, and exercising sound judgement about when to act and when to elevate.
• A high regard for confidentiality, with professional maturity, tact, diplomacy, and discretion.
• Strong interpersonal skills and emotional intelligence, with the ability to build trusted relationships across senior and Board levels.
• Strong organizational and follow-through skills - able to track deliverables and manage competing priorities in a fast-paced, deadline-driven environment.
• Strong business acumen and curiosity, with the ability to understand organizational priorities and stakeholder dynamics.
• Proficiency with modern digital and AI productivity tools, including advanced Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and Copilot or comparable collaboration platforms.

• Bilingualism (English/French) strongly preferred for communication with clients, partners and employees.
• Experience in insurance, financial services, or another regulated environment, with awareness of governance and confidentiality obligations preferred.
• Experience supporting a Board of Directors and committee governance processes.

The full job description is available for download on our careers site.

How You'll Bring Our Values to Life

• Start with wonder - you're proactive, growth-minded, and open to new and better ways of working.
• Lead from the heart - you're relationship-driven and human-centric, building trust with everyone you support.
• Make smart moves - you're purposeful and accountable, comfortable navigating ambiguity, and act with confidence and care

Why join?

We're Securian Canada. And we're changing what insurance should feel like.

When you're a part of Securian Canada, you're part of a team that values curiosity, care and the confidence to move things forward. In return, you'll find a workplace designed for your life, colleagues who've got your back, and the support to grow a career that's genuinely yours.

At our company, we see your potential on day one and challenge you to grow your unique strengths as you create a career filled with opportunity, collaboration, and purpose.

It's meaningful work, and it's why we say it feels good to do good.

We're a Great Place to Work-Certified company and Gold certified for Gender Parity by Women in Governance, recognition of our work to support career advancement and leadership development, and to keep moving toward equity, diversity and inclusion in the workplace. We believe diverse perspectives make our work better, and we want you to feel like yourself here - in and outside of work.

Securian Canada offers a competitive total rewards program with a variety of perks and benefits, including:

• Flexible work arrangements with monthly financial allocations to support your work-life balance;
• Generous starting paid vacation time, plus additional vacation days for every year of service;
• Paid volunteer day so you can dedicate time to a cause you are passionate about;
• Paid personal and wellness days to support your total wellbeing;
• Educational assistance of up to $3,500 a year (with approval from your manager);
• Flexible health and wellness account (in addition to comprehensive drug and dental coverage) to help pay for a wide