Policy & Physician Wellness Admin Lead

Facet Recruitment; Dartmouth; Hybrid; CAD 49,000 - 62,000; Full time

Benefits offered by this job

Flexible work options

Comprehensive benefits

Wellness & vacation

Job summary

Doctors Nova Scotia invites applications for an Administrative Coordinator in Dartmouth, NS. You will coordinate committees, manage programs, and support team operations while ensuring smooth day-to-day functioning of the office.

The role requires a post-secondary diploma in office administration and at least five years of administrative experience, with strong MS Office and meeting platform skills. Evening meetings and onsite work are expected.

Qualifications

• Post-secondary diploma in office administration or equivalent.
• Minimum of five (5) years of experience in an administrative support or coordination role, including committee support.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.

Responsibilities

• Coordinate administrative activities for physician committees and working groups, including scheduling meetings, distributing materials, taking minutes, and tracking action items.
• Support program logistics and event administration for leadership development programs, including applications and honoraria.
• Manage calendars, meetings, and both virtual and in-person logistics; prepare correspondence and maintain records.
• Maintain electronic filing and coordinate information flow across programs and stakeholders; support workflow improvements.
• Provide front desk coverage and professional inquiry responses to ensure seamless day-to-day operations.

Skills

Organizational skills

Communication

Time management

Attention to detail

Multitasking

EDI/EDI-R&A knowledge

Education

Post-secondary diploma in office administration

5+ years administrative experience

Tools

Microsoft Office Suite

Job description

Doctors Nova Scotia invites applications for an Administrative Coordinator in Dartmouth, NS. You will coordinate committees, manage programs, and support team operations while ensuring smooth day-to-day functioning of the office.

The role requires a post-secondary diploma in office administration and at least five years of administrative experience, with strong MS Office and meeting platform skills. Evening meetings and onsite work are expected.