Remote Administrative Coordinator, Policy & Wellness

Facet Recruitment; Dartmouth; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Flexible work options

Comprehensive benefits

Wellness & vacation

Job summary

Doctors Nova Scotia is seeking an Administrative Coordinator to support the Policy & Physician Wellness team in Dartmouth. You will coordinate committee logistics, manage program administration, and assist across multiple priorities in a collaborative, mission-driven environment.

The role requires five years in administrative support, strong MS Office skills, and attention to detail. Occasional evening meetings and onsite work at the Dartmouth office are expected.

Qualifications

• Post-secondary diploma in office administration or equivalent.
• Minimum five (5) years of administrative support or coordination experience, including committee/work-group support.
• Proficiency with Microsoft Office and virtual meeting platforms; strong recordkeeping abilities.
• Strong organizational, communication, and time-management skills with attention to detail.
• Assets: knowledge of Nova Scotia healthcare system, event planning experience, and understanding of EDI/RAC principles.

Responsibilities

• Coordinate administrative activities for physician committees and working groups, including scheduling, materials, minutes, and action items.
• Support program logistics and advisor committee for the Physician Leadership Development Program, including honoraria and weekend modules planning.
• Manage calendars, meetings, and logistics (virtual and in-person); prepare correspondence and documentation.
• Maintain electronic filing systems and ensure smooth information flow across programs and stakeholders.
• Provide front desk coverage and collaborate with the admin team for day-to-day operations.

Skills

Calendar management

Meeting coordination

Communication

Attention to detail

Team collaboration

Education

Post-secondary diploma in office administration

Tools

Microsoft Office

Virtual meeting platforms

Recordkeeping

Job description

Doctors Nova Scotia is seeking an Administrative Coordinator to support the Policy & Physician Wellness team in Dartmouth. You will coordinate committee logistics, manage program administration, and assist across multiple priorities in a collaborative, mission-driven environment.

The role requires five years in administrative support, strong MS Office skills, and attention to detail. Occasional evening meetings and onsite work at the Dartmouth office are expected.