Policy & Litigation Support Assistant

University of Calgary; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

University of Calgary seeks a Legal Assistant to provide comprehensive administrative support to the Office of General Counsel and related teams. Reporting to the Associate General Counsel, Litigation, Student Appeals and Policy, you will handle scheduling, document management, and policy-related tasks in a fast-paced environment.

The role requires 3–5 years of legal admin experience and a university degree or Legal Assistant certification.

Qualifications

• 3-5 years legal administrative experience required; University of Calgary experience is an asset.
• University degree (or equivalent) or completion of a post-secondary certificate in a Legal Assistant program.
• Experience in project work and maintaining legal files.
• Comfortable communicating with all levels of staff, including senior leaders.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Ability to work independently with minimal supervision and meet deadlines.

Responsibilities

• Provide administrative support on the Legislative Compliance Program.
• Manage scheduling, file management, document signing logistics, and intake processes.
• Complete detailed projects requiring research and knowledge.
• Develop and maintain a litigation hold process for Legal Services.
• Build relationships with internal and external stakeholders.
• Maintain the University’s policy library and assist in policy development.
• Edit the University policy website via Drupal.
• Provide research and support for environmental scans and policy work.
• Prepare initial drafts of reports for Board committees.
• Prepare correspondence and affidavits for review by a lawyer.
• Work independently on projects assigned by an AGC or Legal Services team.
• Update database for file management and archiving.

Skills

Legal administration

Communication skills

Organizational skills

Interpersonal skills

Education

University degree / Legal Assistant certificate

Tools

Microsoft Office

SharePoint

Drupal

Document management systems

Job description

University of Calgary seeks a Legal Assistant to provide comprehensive administrative support to the Office of General Counsel and related teams. Reporting to the Associate General Counsel, Litigation, Student Appeals and Policy, you will handle scheduling, document management, and policy-related tasks in a fast-paced environment.

The role requires 3–5 years of legal admin experience and a university degree or Legal Assistant certification.