Legal Assistant, Legal Services

University of Calgary; Calgary; On-site; CAD 42,000 - 62,000; Full time

Job summary

University of Calgary’s Legal Services team seeks a Full-time Regular Legal Assistant to support the Litigation, Student Appeals and Policy groups under the Associate General Counsel. The role involves scheduling, file management and drafting materials for review by lawyers.

You will collaborate with internal and external stakeholders, manage confidential information, and contribute to policy updates and archival work within a fast-paced environment.

Qualifications

• 3-5 years legal administrative experience required; previous experience at the University of Calgary is an asset.
• University degree (or equivalent) or completion of a post-secondary certificate in a Legal Assistant program from a recognized institution.
• Experience in project work and maintaining legal files.
• Must be comfortable working and communicating with all levels of staff, including senior leaders.
• Strong interpersonal skills and communicates effectively in a professional and respectful manner with colleagues from various disciplines and external collaborators.
• Strong organizational skills that facilitate multi-tasking, including a meticulous attention to detail.
• Excellent analytical reasoning and organizational skills demonstrated ability to work independently with minimal supervision and manage own time, ability to set priorities and meet commitments and timelines.
• Must be able to act decisively and exercise a high degree of initiative, flexibility, and sound judgment.
• The ability to anticipate and adapt quickly to changing priorities in an effective manner.
• Excellent communication (oral, written) and interpersonal skills.
• Ability to create, launch and maintain websites in Drupal and other media technologies.
• Proficiency with Microsoft Office applications (Microsoft Office Suite, Outlook, Word, Excel, Power Point and OneDrive), SharePoint, PeopleSoft, document management systems, or similar software is an asset.

Responsibilities

• Provide administrative support on the Legislative Compliance Program.
• Responsible for key administrative tasks including scheduling meetings, file management, arranging for document signing and managing intake processes.
• Complete detailed projects requiring considerable knowledge and research.
• Responsible for developing and maintaining a litigation hold process for Legal Services.
• Build relationships with key stakeholders internally and externally.
• Maintain the University’s policy library and provides support in policy development.
• Editing of the University’s policy website via Drupal.
• Provide, research and facilitate environmental scans and other fact finding to support Policy and Legal Services.
• Gathers information and prepares initial drafts of reports to the Board of Governors, the Audit Committee of the Board and the Enterprise Risk Management Committee.
• Where appropriate, gathers information and prepares correspondence, certificates and affidavits with attention to accuracy of information, grammar and formatting, for subsequent review by appropriate lawyer.
• Works independently on specific projects assigned by an AGC or other members of the Legal Services Team.
• Updates database for file management and archiving.

Skills

Interpersonal skills

Communication

Multitasking

Time management

Organizational skills

Independent work

Education

University degree or equivalent

Legal Assistant certificate (post-secondary)

Tools

Drupal

Microsoft Office

SharePoint

PeopleSoft

Document management systems

Job description

Description

Legal Services in the Office of General Counsel is currently seeking a Full-time Regular Legal Assistant.

Reporting to the Associate General Counsel (AGC), Litigation, Student Appeals and Policy, the Legal Assistant plays a key role in providing comprehensive administrative support to the team reporting to the AGC. The Legal Assistant also provides support to other teams within Legal Services. Work demands in the office consist of high volumes of work, rapidly changing priorities, and dealing with competing pressures and deadlines. This position generally works with minimal supervision supporting a high volume of work. The role requires the ability to work under pressure in this fast-paced environment. Considerable discretion is also necessary as the position is privy to and works with sensitive, highly confidential information. This role must demonstrate a high level of professionalism when liaising with internal and external members of the University community. This position requires exceptional collaboration and problem solving which is achieved through the establishment of relationships with key University team members.

The Legal Assistant is the primary administrative legal support to all the activities undertaken by the Litigation, Student Appeals, and Policy and Commercial Legal teams and is also accountable for administrative services, including office management and coordination. To this end, this position requires a clear understanding of institutional priorities and the role of the team in achieving the University’s goals and objectives

Summary of Key Responsibilities (job functions include but are not limited to):

• Provide administrative support on the Legislative Compliance Program.
• Responsible for key administrative tasks including scheduling meetings, file management, arranging for document signing and managing intake processes.
• Complete detailed projects requiring considerable knowledge and research.
• Responsible for developing and maintaining a litigation hold process for Legal Services.
• Build relationships with key stakeholders internally and externally.
• Maintain the University’s policy library and provides support in policy development.
• Editing of the University’s policy website via Drupal.
• Provide, research and facilitate environmental scans and other fact finding to support Policy and Legal Services.
• Gathers information and prepares initial drafts of reports to the Board of Governors, the Audit Committee of the Board and the Enterprise Risk Management Committee.
• Where appropriate, gathers information and prepares correspondence, certificates and affidavits with attention to accuracy of information, grammar and formatting, for subsequent review by appropriate lawyer.
• Works independently on specific projects assigned by an AGC or other members of the Legal Services Team.
• Updates database for file management and archiving.

Qualifications / Requirements

• 3-5 years legal administrative experience required; previous experience at the University of Calgary is an asset.
• University degree (or equivalent) or completion of a post-secondary certificate in a Legal Assistant program from a recognized institution.
• Experience in project work and maintaining legal files.
• Must be comfortable working and communicating with all levels of staff, including senior leaders.
• Strong interpersonal skills and communicates effectively in a professional and respectful manner with colleagues from various disciplines and external collaborators.
• Strong organizational skills that facilitate multi-tasking, including a meticulous attention to detail.
• Excellent analytical reasoning and organizational skills demonstrated ability to work independently with minimal supervision and manage own time, ability to set priorities and meet commitments and timelines. Must be able to work with shifting priorities.
• Must be able to act decisively and exercise a high degree of initiative, flexibility, and sound judgment.
• The ability to anticipate and adapt quickly to changing priorities in an effective manner.
• Excellent communication (oral, written) and interpersonal skills.
• Ability to create, launch and maintain websites in Drupal and other media technologies.
• Proficiency with Microsoft Office applications (Microsoft Office Suite, Outlook, Word, Excel, Power Point and OneDrive), SharePoint, PeopleSoft, document management systems, or similar software is an asset.

Application Deadline

September 30, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Operational and Administrative Support Career Band, Level 4 of the Management and Professional Staff Career Framework.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding diversity EDI at UCalgary can be sent to Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to People & Culture ([e-mail]).