PMO Project Coordinator

Halton Region; Oakville; Hybrid; CAD 79,000 - 99,000; Full time

Benefits offered by this job

OMERS pension

Comprehensive benefits

Employee Recognition Program

Hybrid Work Program (3 days onsite)

Job summary

Halton Region is seeking a PMO support specialist to assist the Project Management Office with digital initiatives and portfolio reporting. The role focuses on coordinating resource requirements, maintaining dashboards, and enforcing project management standards in a hybrid environment.

The ideal candidate has IT PMO experience, knowledge of Lean/Agile methodologies, and strong communication and analytical skills. Eligibility for hybrid work with 3 days in-office is provided.

Qualifications

• Diploma/degree in Information Technology or related discipline; PMI CAPM certification is a plus.
• Solid understanding of IT Project management methodologies (Lean, Agile, etc.).
• Strong presentation and written/oral communication skills.
• Proficiency with project management tools: MS Project, Teams, Power BI, JIRA.

Responsibilities

• Support the PMO and Manager in daily operations.
• Maintain PMO Digital Portfolio Reporting dashboard updated weekly.
• Coordinate resources and scheduling; manage licenses and SharePoint repository.
• Oversee testing coordination, data quality and documentation adherence.

Skills

PMO experience

Strong communication

Analytical

Stakeholder management

Education

Diploma/degree in IT or related

PMI CAPM certification

Tools

Microsoft Project

Teams

Power BI

JIRA

Job description

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.

Through our digital strategy, the Region will deliver on its mission to be a Digital First organization, committed to delivering modern, accessible, high quality digital services to the residents of Halton and our employees.

Through collaboration, innovation, digital and information decision-making models, accountability, and partnerships, Halton Region aims to build a strong digital culture. There is no better time to join Halton Region.

As an employer of choice, working for Halton Region offer many great rewards:

• Defined benefit pension plan (OMERS).
• Comprehensive compensation and benefits package.
• Employee Recognition Program.
• Supportive culture with ongoing wellness program promoting health, fitness and well-being.
• As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements, including flexibility and improved work-life balance for our employees. This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite.

Posting ID: 5387

Department: Digital & Information Services

Division: Digital Transformation

Pay Range: $79,432 - $99,290

Job Type: Contract > 1 Year

Contract Duration: Up to 12 months

Hours of Work: 35 hours per week

Work Location: Halton Regional Centre - 1151 Bronte Road, Oakville

Employee Group: OCT

Vacancy Status: This posting is for an existing vacancy

Posting Date: August 17, 2026

Application Deadline: August 24, 2026

Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.

If this position becomes eligible to be filled permanently, the successful candidate from this competition may be appointed to the role.

Job Summary

Reporting to the Manager, Project Management Office (PMO) this position is responsible for providing support to the PMO team in managing the digital initiatives for Halton Region. The role will support efficient project execution by providing high-quality project management support and activities, including managing digital project portfolio reporting / system, project activities, coordination of resource (technical & business) requirements such as training assignments, testing schedules, as well as other project management related exercises.

Administration

Duties & Responsibilities

• Support The Project Management Office and Manager.
• Support PMO Digital Portfolio Reporting dashboard ensuring accurate information updated weekly.
• Manage resource vacation schedules/calendar highlighting risks to project activities.
• Manage Project Management Tool license assignments with technical partners and vendors.
• Maintain PMO SharePoint site repository (templates, version control, etc.).
• Manage Action tracking in Project Management tools such as Eclipse, JIRA, Teams, Project Planner, etc. for assignments.

Testing Coordination

• Manage technical resources involved in testing activities, including timeline for resource allocation across functional group, login support, system access and schedule for digital initiatives.
• Ensure adequate resourcing available for project phases and / or identify risks to resource constraints.
• Evaluate Documents and ensure quality standards are adhered to.
• Review testing standards and templates ensuring quality standards and usage.

Essential

Skills & Qualifications

• The successful candidate will have a diploma / degree in Information Technology or related discipline Certifications PMI CAPM, or related.
• In depth knowledge of IT Project management methodologies (Lean, Agile, etc.).
• The candidate must possess strong presentation and oral/written communication skills.
• Computer literacy in project management tools such as Microsoft Project, Teams, Power BI, and JIRA.
• Experience working within a PMO.
• Strong analytical and data analysis skills.
• The candidate must also have strong relationship management skills, be adept at managing several tasks atone time and be committed to working in a team-based environment with a focus on continuous improvement and quality customer service.

Preferred

• Previous exposure to technology projects is considered an asset.
• An equivalent combination of education and experience will be considered.
• Experience in a municipal or other government setting.

Working/ Employment Conditions

Hybrid, minimum 3 days per week in office.

Important Information About Your Application

• In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
• Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
• Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
• We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
• Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
• If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.

Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high-quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service-focused, and award-winning employer with a diverse and inclusive work environment.