PMO Analyst

Vantix Systems Inc.; Edmonton; On-site; CAD 70,000 - 90,000; Full time

Job summary

Vantix Systems Inc. in Edmonton, AB is seeking a PMO Analyst to support a busy IT Infrastructure project environment on site.

You will govern, report, and administer PMO processes, coordinating across project managers, finance, supply chain, and vendor partners to keep initiatives auditable and moving forward. The role emphasizes documentation, SDLC alignment, financial reporting, and effective use of PM tools such as SharePoint and dashboards.

Qualifications

• Diploma in Business Administration, Information Systems Management, or equivalent from a recognized technical institute.
• 4+ years of directly related PMO and governance experience, including 2+ years supporting IT infrastructure projects.
• Working knowledge of PMO practices including reporting, controls, documentation, and governance routines.
• Comfort with basic accounting concepts and financial reconciliation activities.
• Strong Microsoft Office skills, especially Excel (pivot tables, Power Query, macros) plus Word, PowerPoint, and Outlook.

Responsibilities

• Support PMO governance activities, standards, controls, and reporting for IT infrastructure projects.
• Prepare and maintain project documentation, templates, and process materials (including SDLC alignment).
• Produce project performance, resource utilization, and financial reporting on a recurring cadence.
• Perform periodic project audits and address compliance gaps with cross-functional teams.
• Administer and troubleshoot PM tools and workflows (portfolio and project tracking, SharePoint sites, reporting dashboards).
• Act as central point of contact for project administrators and project managers for PMO processes and tools.
• Coordinate financial tasks such as accrual support, reconciliations, transfers, and journal voucher support.
• Investigate discrepancies through detailed analysis and collaborate with cross functional partners to resolve them.
• Support contingent worker administration (onboarding, extensions, offboarding, and maintaining records).
• Assist with access, permissions, documentation management, and training for new project resources.

Skills

PMO governance

Stakeholder communication

Excel & Office suite

SharePoint

Financial reconciliation

Time management

Education

Diploma in Business Administration or Information Systems Management

Tools

SharePoint

Portfolio planning tools

Oracle-based financial systems

Job description

Job overview

Our client, a leader in essential services, is hiring a PMO Analyst to support a busy IT Infrastructure project environment in Edmonton, AB (on site). This role blends governance, reporting, and project administration with a strong dose of coordination across project managers, finance, supply chain, and vendor partners. If you enjoy keeping complex initiatives organized, audit ready, and moving forward with clarity, this is a great fit.

Responsibilities

• Support PMO governance activities, standards, controls, and reporting for IT infrastructure projects


• Prepare and maintain project documentation, templates, and process materials (including SDLC alignment)


• Produce project performance, resource utilization, and financial reporting on a recurring cadence


• Perform periodic project audits and work with teams to address compliance gaps


• Administer and troubleshoot PM tools and workflows (e.g., portfolio and project tracking, SharePoint sites, reporting dashboards)


• Act as a central point of contact for project administrators and project managers for PMO processes and tools


• Coordinate financial tasks such as accrual support, reconciliations, transfers, and journal voucher support


• Investigate discrepancies through detailed analysis and collaborate with cross functional partners to resolve them


• Support contingent worker administration (onboarding, extensions, offboarding, and maintaining records)


• Assist with access, permissions, documentation management, and training for new project resources

Qualifications

• Diploma in Business Administration, Information Systems Management, or equivalent from a recognized technical institute


• 4+ years of directly related PMO and governance experience, including 2+ years supporting IT infrastructure projects


• Working knowledge of PMO practices including reporting, controls, documentation, and governance routines


• Comfort with basic accounting concepts and financial reconciliation activities


• Strong Microsoft Office skills, especially Excel (pivot tables, Power Query, macros) plus Word, PowerPoint, and Outlook


• Confident communicator able to work effectively with stakeholders at various levels of leadership


• Highly organized with strong attention to detail, time management, and the ability to prioritize with minimal supervision

Assets (nice to have):

University degree (Business, Computer Science, or similar), PMBOK familiarity, vendor management experience, SharePoint site ownership (permissions and workflows), and exposure to tools such as portfolio planning and Oracle based financial or project systems.

We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives.

To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.

Accommodation is available upon request throughout all stages of the recruitment process.