Physician Assistant Program Administrative Assistant

University of Toronto; Toronto; On-site; CAD 62,000 - 81,000; Full time

Job summary

An established academic institution is seeking a detail-oriented Administrative Assistant for the Physician Assistant Program. This role involves coordinating logistics, maintaining course information, and providing essential support to faculty and students. The successful candidate will thrive in a dynamic environment, demonstrating exceptional organizational and communication skills. Join a forward-thinking team dedicated to excellence in education and healthcare, contributing to the success of a program that prepares future healthcare professionals. This is an exciting opportunity to be part of a collaborative effort in advancing medical education.

Qualifications

• Minimum two years of related student services experience.
• Experience providing administrative support to academic programs.

Responsibilities

• Acting as the first point of contact for general enquiries.
• Coordinating program and course materials and schedules.

Skills

Organizational Skills

Communication Skills

Time Management

Event Coordination

Administrative Support

Web-based Information Management

Problem Solving

Interpersonal Skills

Education

Advanced College Diploma

Tools

Student Information Systems

Job description

Faculty / Division : Temerty Faculty of Medicine

Department : Dept of Family & Community Medicine

Campus : St. George (Downtown Toronto)

Position Number : 00054651

Description : About us :

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity :

The Department of Family and Community Medicine (DFCM) is recognized internationally forits clinical, educational and research excellence. Our faculty are clinical and academic leaders who are breaking new ground on issues ranging from inner city health, addiction medicine, global health, palliative care, immigrant and indigenous health, and far more.

The Physician Assistant Program, a full-time professional, second-entry undergraduate degree program based in DFCM and delivered in collaboration with Northern Ontario School of Medicine and the Michener Institute of Education at theUniversity Health Network. The three institutions have formed the Consortium of PA Education to collaboratively contribute in the development, administration and delivery of this University of Toronto degree.

As Physician Assistant Program Administrative Assistant, you will act as the first point of contact for students, faculty, and support the day-to day administration of the program. You will coordinate and organize a range of activities, organizes course logistics, scheduling, faculty course support, updates and maintains course schedules, website information, course portal system and takes minutes for the committee meetings. Your exceptional organizational and communications skills will contribute to the ongoing success of this program.

Your responsibilities will include :

• Acting as the first point of contact for general enquiries
• Coordinating the preparation and distribution of program and course materials, including disseminating course timetables
• Maintaining course information on student information systems and generating reports
• Keeping well-informed on changes to courses, program requirements, policies and procedures
• Preparing draft correspondence and coordinating meeting schedules, agendas, taking minutes, materials, action and follow-up items
• Keeping well-informed on University programs, policies and procedures
• Determining logistical details and activities for events and / or programming, liaising with stakeholders to coordinate space and resource requirements

Essential Qualifications :

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum two years of related student services experience, preferably in a University and / or hospital environment
• Experience providing administrative support to academic / educational programs
• Experience providing committee support (including scheduling meetings, minute taking, coordinating agendas, materials and follow up items)
• Demonstrated experience in managing multiple priorities with conflicting deadlines while maintaining a high degree of accuracy
• Demonstrated experience coordinating logistics for events, workshops and / or seminars
• Demonstrated ability to develop and maintain web-based information and applications
• Demonstrated ability coordinating and organizing complex schedules
• Demonstrated experience independently writing routine documents and correspondence such as newsletters, brochures, handbooks
• Excellent interpersonal, communication (verbal and written), judgement, organizational and analytical skills
• Superior organizational and time management skills
• Ability to exercise initiative, tact, discretion, problem solving skills and to work under pressure to meet deadlines
• Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
• Ability to workprofessionally with confidential information; work professionally with confidential information

Assets (Nonessential) :

• Experience supporting medical education programs

To be successful in this role you will be :

• Meticulous
• Multi-tasker
• Organized
• Team player

This is a term position until July 2026

Closing Date : 10 / 23 / 2024, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Term

Schedule : Full-Time

USW Pay Band 08 $62,832. with an annual step progression to a maximum of $80,351. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Administrative / Managerial

Recruiter : Amanda Krmek Di Fonzo

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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