Pharmacy Technician Lead, Inventory Control - Temporary Full Time

Southlake Health Community; Newmarket; Hybrid; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid/virtual/in-person options

Health and dental benefits

HOOPP pension plan

Wellness initiatives and gym access

Job summary

Southlake Health leads the inventory control function in a hospital environment, ensuring book and physical counts align and discrepancies are resolved. The Pharmacy Technician Lead will shape workflows, monitor formulary contracts, and optimize purchasing and medication availability to support cost effectiveness and operational efficiency.

The role is a 6-month temporary contract with leadership responsibilities in inventory and contracting processes within the pharmacy operations team.

Qualifications

• Licensed by OCP as a pharmacy technician.
• Education from an accredited pharmacy technician program (CCAPP accredited).
• Experience in hospital pharmacy and inventory control required.

Responsibilities

• Maintain accuracy of inventory by aligning book and physical counts and address variances.
• Identify and improve workflows to strengthen controls and contracts.
• Monitor formulary and contracts to ensure availability under agreements.
• Track inventory levels, usage, shortages, and expiry to optimize costs.
• Analyze data to identify risks and communicate recommendations to leadership.

Skills

Inventory control

Hospital experience

Data analysis

Project management

Interpersonal skills

Critical thinking

Policy writing

Team leadership

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

OH&S compliance

Education

Pharmacy technician program

CCAPP accreditation

Tools

Meditech

Pharmacy automation systems

Job description

Job Category: Allied Health

Hospital Location: Newmarket ON

Job Type: Temporary (Fixed Term), Full time

Number of Positions: 1

Minimum - Maximum Hourly Rate: $39.87 - $47.40

Why Join Our Team?

• A people-first workplace environment that prioritizes belonging, wellness, and psychological safety.
• Hybrid, virtual, and in-person working environment (where applicable).
• Progressive health and dental benefit plans.
• HOOPP pension plan with employer and employee premium sharing.
• Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.

About the role:

The Pharmacy Technician Lead, Inventory Control is responsible for maintaining the accuracy and integrity of pharmacy inventory by ensuring alignment between book and physical inventory and identifying and addressing the root causes of discrepancies. The position provides leadership in inventory, and contracting processes by identifying opportunities for workflow improvement, implementing and evaluating process changes, and ensuring medications are appropriately contracted to support medication availability, cost effectiveness, and operational efficiency.

This is a temporary 6 month contract position.

What you’ll be doing:

• Ensure the accuracy and integrity of pharmacy inventory by maintaining alignment between book and physical inventory, monitoring inventory discrepancies, identifying trends, and implementing corrective actions to minimize recurring variances, waste, and financial loss.
• Identify operational workflows and processes contributing to inventory challenges and collaborate with pharmacy leadership and relevant stakeholders to develop, implement, standardize, and evaluate improved processes and controls.
• Monitor the pharmacy formulary to ensure medications are appropriately contracted and available under established agreements. Identify medications requiring contract action and initiate or coordinate the appropriate processes to obtain contracts or alternative purchasing arrangements.
• Monitor inventory levels, purchasing patterns, utilization, shortages, excess inventory, and medication expiry to identify opportunities to optimize inventory, reduce waste and costs, and maintain appropriate medication availability.
• Analyze inventory and formulary data to identify trends, risks, and opportunities for improvement; provide recommendations and regular updates to the Manager, Pharmacy Operations and Medication Distribution; and serve as a subject matter resource for pharmacy inventory control and related processes.

What you’ll bring:

• Licensed by OCP, education obtained from an accredited Pharmacy technician program (CCAPP accredited = Canadian Council for Accreditation of Pharmacy Programs).
• 5 years experience as a Registered Pharmacy Technician in a hospital required
• 5 years experience working with inventory control preferred
• 3 years experience working with Meditech preferred
• 3 years experience working with pharmacy automation systems preferred
• Knowledge of inventory workflows from procurement to dispensing in a hospital setting
• Knowledge of how Group Purchasing Organization (GPO) and contracts
• Knowledge of controlled substance discrepancy investigations and their reporting requirements
• Familiarity with Microsoft Word, Excel, Outlook, Teams
• Ability to independently write and review policies and standard operating procedures
• Critical thinking skills in troubleshooting problems and performing data analysis or investigations
• Project management skills
• Effective teaching skills and interpersonal communication skills
• Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
• Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.
• Models behaviour that is aligned with the values of Southlake Health.

Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.

Regular and reliable attendance is an expected requirement of this position.

We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.

Use of Artificial Intelligence (AI)

We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspective each candidate brings to our organization.

Health & Safety Workplace Responsibilities

It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.

Commitment to Diversity and Inclusion

Southlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process.

Anti-Oppression/Anti-Racism at Southlake Health

Southlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas.

Only candidates selected for an interview will be contacted. Thank you for your submission. We appreciate your interest in joining Southlake Health!