Pharmacy - Administrative Assistant

CareRx Corporation; Oakville; On-site; CAD 25,000 - 30,000; Full time

Benefits offered by this job

Flexible Benefits

Defined Work Schedule

Collaborative Team

Job summary

CareRx Corporation is seeking an Administrative Assistant to provide confidential administrative and professional support to the Pharmacy. This on-site role in Oakville reports to the Pharmacy Manager and offers a stable five-day workweek with predictable hours.

Key duties include handling letters, invoices, accounts, and event logistics, while maintaining strong customer service and communication. Relevant experience and a certificate in Office Administration are preferred.

Qualifications

• Office Administration certificate or diploma or equivalent
• Minimum 1+ year of experience in a related administrative environment
• Customer service oriented
• Excellent verbal and written communication skills
• Ability to prioritize work demands and adapt to changing priorities
• Well organized and on-site ready

Responsibilities

• Edit and print internal and external letters, memos, and supplies
• Review expenses, invoices, and cheque requisitions with appropriate approvals
• Prepare paper supplies for new residences/homes
• Set up various accounts for pharmacy operations
• Support Health and Safety Committees and Representatives as needed
• Answer incoming calls and route to the appropriate people
• Sort and track mail and parcels
• Respond to emails and coordinate events and conferences
• Other duties as assigned

Skills

Customer service

Verbal communication

Written communication

Organization

Education

Office Administration Certificate or Diploma

Tools

MS Office

Job description

The Administrative Assistant provides administrative and professional support directly to the Pharmacy. This role is responsible for performing diverse and confidential pharmacy and administrative support duties. As an administrative assistant you will report directly to the Pharmacy Manager.

Why you should join CareRx:

• Collaborative Team: Work with colleagues who share a passion for shaping the future of senior care.
• Make a Real Impact: Feel fulfilled knowing your work directly benefits others within the communities we serve.
• Flexible Benefits: For eligible roles, enjoy flexible medical and dental coverage that fits your needs.
• Defined Work Schedule: Offers a healthy work-life balance with predictable hours.
• Focus on Care: Work in an environment where your clinical expertise takes priority - without the demands of retail pharmacy.
• Supportive Culture: Be part of a respectful, inclusive workplace where collaboration, connection and shared purpose drive everything we do.
• Stability and Growth: Join a well-established Canadian company with a strong foundation for job security and opportunities to grow your career.
• Appreciation in Action: We recognize great work through peer-nominated awards, team shout-outs and everyday moments of appreciation.
• Celebrations and Community: From cultural events to team socials and holiday fun - we make time to connect, celebrate and enjoy the moments that bring us together.

Your Day to Day

• Edit and print internal and external letters, memos, and supplies
• Review expenses, invoices, cheque requisitions and other forms. Ensure appropriate approval, distribution to appropriate individuals/ departments for processing
• Prepare paper supplies for new residences/homes
• securing and set up of various accounts for pharmacy operations
• Provide administrative support for Health and Safety Committees and Representatives as needed
• Answer incoming phone calls to the pharmacy and paging/re routing the phone calls to the appropriate individuals
• Sort and track mail or parcel packages
• responding to emails and organizing/scheduling/catering for events/conferences
• Other duties as assigned

What You Bring To The Team

• Office Administration Certificate or Diploma, or equivalent combination of education and experience
• Minmum 1+ year of experience in a related administrative environment
• Customer service oriented
• Excellent verbal and written communication skills
• Ability to prioritize work demands to ensure a timely completion
• Ability to manage changing priorities
• Well organized
• Must be willing to work on site
• Able to act without guidance

Qualities for Success:

• Flexible and able to prioritize tasks to meet deadlines
• Strong organizational and time management skills oriented to a fast-paced work environment
• Professionalism with the ability to communicate clearly both verbally and written
• Self-starter, ability to work independently and as part of a team
• Professional and positive attitude
• Ability to take initiative

Compensation Range: $18-$22/hour. Actual pay rate will be based on the individual candidate's credentials and experience.
Location: This is on-site role at our Oakville pharmacy and follows a five-day workweek Monday to Friday
Opportunity: This is a current existing position
AI Disclosure: CareRx does not use AI to screen candidates

Application Process

All applicants must successfully pass satisfactory background screening which can include depending on role, Criminal Record Check,Credit Check, Driver's Abstract, Education Verification, Current Professional Registration and Referencing. Background screening will be completed after an offer of employment has been extended and accepted.