Personal Assistant

Serv Recruitment Agency; Whitby; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is looking for a highly organized House Manager & Personal Assistant to oversee the daily operations of a private residence. This dynamic role involves managing household tasks, coordinating travel logistics, and ensuring a well-maintained living space for a high-profile entrepreneur. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional discretion and flexibility. If you're proactive and detail-oriented, this opportunity offers a chance to make a significant impact while supporting a busy lifestyle. Join a team where your skills will be valued and your contributions recognized.

Qualifications

• 3-5 years experience in high-level house management or personal assistant role.
• Strong organizational skills with attention to detail.

Responsibilities

• Manage daily operations of the household and ensure it is well-maintained.
• Plan and oversee travel itineraries for domestic and international trips.

Skills

Organizational Skills

Time Management

Communication Skills

Discretion and Confidentiality

Multitasking

Tools

Microsoft Office Suite

Google Workspace

Household Management Tools

Job description

We are seeking a highly organizedand proactive House Manager & Personal Assistant to oversee thedaily operations of a private residence and support a high-profileentrepreneur. This role requires exceptional discretion, flexibility,and the ability to manage a dynamic household and travel schedule. Theideal candidate is detail-oriented, resourceful, and thrives in afast-paced environment.

Key Responsibilities:

• Oversee and manage the day-to-day operations of the household, ensuring a well-maintained and organized living space.
• Managegrocery shopping, maintain a reoccurring grocery list, and ensure thefridge and pantry are always stocked with essential items.
• Maintain a clean and organized kitchen, keeping up with daily tidiness
• Handle laundry, including washing, folding, and putting away clothes.
• Keep common areas and living spaces tidy, ensuring household items are properly stored and organized.
• Coordinate household maintenance, repairs, and services, liaising with vendors and service providers as needed.
• Plan and oversee travel itineraries, ensuring seamless logistics for both domestic and international trips.
• Organize and oversee household schedules, including appointments, deliveries, and special events.
• Assist with personal errands such as shopping, returns, and scheduling appointments.
• Ensure household supplies, toiletries, and essentials are always stocked and replenished.
• Provide occasional light meal preparation or coordinate meal planning and ordering.
• Maintain an efficient filing and organization system for household documents, receipts, and expenses.
• Troubleshoot and resolve household-related challenges promptly, positively and efficiently.

Qualifications & Requirements:

• Minimum of 3-5 years of experience in a similar high-level house manager or personal assistant role.
• Strong organizational and time-management skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work under pressure.
• Proficiency in Microsoft Office Suite, Google Workspace, and household management tools.
• A high degree of discretion, confidentiality, and professionalism.
• Valid passport and ability to travel internationally without restrictions.
• Valid driver’s license with a clean driving record.
• Willingness and ability to travel extensively, often on short notice.
• Flexibility in working hours, including evenings and weekends as required.

If you are a proactive, POSITIVE and highly organized professional who excels in household management and personal support, we encourage you to apply.

Location: Whitby Ontario Canada (home base)

Available to travel 80% of the time