Personal Assistant

RS Breakers and Controls; Mississauga; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is on the lookout for a dedicated Executive Assistant to support the President in a fast-paced environment. This role is crucial for ensuring the seamless management of daily schedules, appointments, and travel arrangements. The ideal candidate will have extensive experience supporting C-level executives, showcasing exceptional organizational and communication skills. Join a dynamic and supportive team where growth opportunities abound, and your contributions will be valued. If you thrive in a collaborative setting and are passionate about providing top-notch executive support, this position is perfect for you.

Benefits

Competitive salary and benefits package

Growth opportunities

Supportive work environment

Hands-on training

Qualifications

• 5-10 years of experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational skills and ability to manage multiple priorities.

Responsibilities

• Manage the President's schedule and appointments effectively.
• Serve as the primary contact between the President and stakeholders.
• Coordinate travel arrangements and prepare detailed itineraries.

Skills

Organizational Skills

Time Management

Written Communication

Verbal Communication

Confidentiality

Microsoft Office Suite

Calendar Management

Education

Certificate in Executive Assistance or Administrative Role

Tools

Microsoft Office Suite

Job description

RS Breakers & Controls is an Original Equipment Supplier offering the largest inventory of new, reconditioned and used-tested electrical equipment in Canada. RS specializes in life-extension solutions for multigenerational switchgear and power distribution systems, providing custom upgrades and turn-key solutions for aging electrical infrastructure. We are the source for new and vintage products, like for-like replacements, accredited reconditioning and ANSI safety testing, retrofit upgrades and even fully customized builds! We stock Molded Case Circuit Breakers, MCC Buckets and Motor Controls, Air Breakers, Panel Switches, Bus Plugs, Distributions Panel Boards, Transformers, and so much more! Physical locations in Mississauga, Saskatoon and Calgary.

Job Overview:

We are seeking an Executive Assistant who will play a pivotal role in ensuring the smooth functioning of the President's/Owner’s day-to-day schedule. Handling a wide range of administrative and executive support tasks. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Job Duties and Responsibilities:

1. Proactively manage/plan the President's schedule, appointments, meetings, conferences, events, and presentations ensuring all logistical details are managed seamlessly.
2. Organize daily schedule for the President to plan out his whole week.
3. Anticipate scheduling conflicts and prioritize commitments effectively.
4. Serve as the primary point of contact between the President and internal/external stakeholders.
5. Monitor, draft and proofread emails, reports, and other correspondence on behalf of the President.
6. Prepare meeting agendas, materials, and follow-up documentation.
7. Coordinate domestic and international travel bookings and all land arrangements for the President; manage travel rewards and bookings.
8. Prepare detailed itineraries and ensure travel plans align with the President's schedule.
9. Assist the President in various projects and trade shows.
10. Provide research and analysis. Create expense reports and budget planning.
11. Assist President with dietary needs, getting lunch, dinner, and making tea and coffee.
12. May require working evenings or weekends for client meetings or events to drive and accompany clients and President.
13. Perform various ad hoc tasks as needed.

Qualifications and skills:

1. Minimum 5-10 years of Canadian work experience as an Executive Assistant or similar role supporting C-level executives.
2. Certificate or training in EA or administrative assistant role is an asset.
3. Valid Driver’s License is a must.
4. Exceptional organizational and time-management skills.
5. Strong written and verbal communication skills.
6. Proficient in Microsoft Office Suite and calendar management tools.
7. Discretion and ability to handle confidential information with sensitivity.
8. Willingness to occasionally travel to various provinces within Canada.
9. Experience with nutrition and health wellness will be an asset.

Why Join RS Breakers & Controls?

1. Competitive salary and benefits package
2. Growth opportunities within a thriving company
3. A dynamic, supportive, and team-oriented work environment
4. Hands-on training and professional development opportunities

Ready to Apply?

If you're passionate about sales and customer service, we'd love to hear from you! Please submit your resume and cover letter below. Applications will be reviewed on a rolling basis.

RS Breakers & Controls is an equal-opportunity employer dedicated to fostering an inclusive workplace. Accommodations are available upon request for candidates participating in the selection process.