Full time personal assistant for home builder in Canada

Hubstaff blog; Saskatoon; Remote; CAD 30,000 - 60,000; Full time

Job summary

A growing residential home builder in Saskatoon is seeking a full-time Virtual Assistant to manage daily administrative tasks and project documentation. This role is pivotal in enhancing operational efficiency and ensuring smooth communication with suppliers and subcontractors. Applicants should possess strong organizational skills and previous administrative experience, preferably in the construction sector.

Qualifications

• Experience with administrative tasks, preferably in the construction industry.
• Strong organizational and document management skills.
• Reliable internet connection and quiet work environment.

Responsibilities

• Organize and maintain project and company documents.
• Contact suppliers and subcontractors for quotations and orders.
• File and organize invoices, purchase orders, and payment documents.

Skills

Organizational skills

Communication skills

Attention to detail

Job description

Full time personal assistant for home builder in Canada fixed price

We are a growing residential home builder based in Saskatoon, SK, looking to hire a full-time Virtual Assistant to support daily administrative and coordination tasks. This role is critical in helping us streamline our construction operations and manage project documentation efficiently.

Responsibilities:

• Organize, file, and maintain project and company documents.
• Collect quotations from suppliers and subcontractors.
• Upload and maintain records for supplier and subcontractor quotations.
• Contact suppliers and subcontractors via phone or email to follow up on inquiries, quotations, or orders.
• File and organize invoices, purchase orders, and payment documents.
• Coordinate with the accountant for timely uploads of invoices and required financial documentation.
• Maintain accurate tracking of credit applications, supplier accounts, and other project-related paperwork.
• Assist with basic project coordination tasks as assigned.

Requirements:

• Strong organizational and document management skills.
• Excellent communication skills (both written and verbal).
• Ability to follow up and communicate professionally with suppliers and subcontractors.
• Comfortable making phone calls and following up on requests.
• Previous experience with administrative tasks in construction or related industries is an asset.
• Strong attention to detail.
• Reliable internet connection and a quiet work environment.

Work Hours:

Monday to Friday, 9:00 AM – 5:00 PM CST (GMT-6), Full-Time

Employment Type:

Independent Contractor / Virtual Assistant / Remote

Application Instructions:

Please include your desired monthly salary (in CAD) in your application. Applications without salary expectations may not be considered.