People Systems & Analytics Coordinator

Trimac Transportation; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision, LifeInsurance

Paid vacation, sick time, and companyH

Pension Plan

Tuition Reimbursement Program

Continuous learning and career develop

Job summary

Trimac Transportation is seeking a Coordinator, People Systems & Analytics to provide administrative and technical support across the employee lifecycle, with a focus on onboarding, HR transactions, employee records, HR systems, and workforce data across North America.

This role works closely with Recruiting, Human Resources, Hiring Managers, Safety, Payroll, and operating locations to ensure employee information and HR processes are completed accurately, timely, and in accordance with company

Qualifications

• Strong communication and interpersonal skills.
• Excellent organization, time management, and attention to detail.
• Strong administrative and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently while also contributing effectively to a team.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Ability to learn and navigate HRIS and other business systems.
• Strong customer-service mindset and professional communication style.
• Ability to handle confidential employee information with discretion.
• Demonstrated willingness to learn HR processes, systems, reporting, and compliance requirements.
• High degree of empathy, patience, professionalism, and attention to detail.

Responsibilities

• Process routine employee lifecycle transactions, including new hires, transfers, terminations, status changes, and other employee record updates.
• Create and maintain employee records in the HRIS, ensuring information is complete, accurate, and entered timely.
• Review employee information and supporting documentation for completeness and accuracy.
• Respond to routine employee and manager requests related to HR processes, records, documentation, and system navigation.
• Prepare employment verification responses and other routine HR documentation.
• Coordinate and track onboarding documentation and required employment information.
• Monitor completion of background checks, drug screenings, employment verifications, reference checks, and other pre-employment requirements.
• Assist with tracking driver-related requirements, including driver's licenses, abstracts, expirations, and renewal documentation.
• Ensure required onboarding and employee documentation is properly maintained and accessible.
• Follow established processes and procedures to support compliance with company policies and applicable regulations.
• Perform routine data entry and transactions within the HRIS and other HR systems.
• Assist with maintaining data accuracy and consistency across HR systems.
• Assist with identifying and reporting system or data issues to the appropriate team member.
• Support automation and process optimization initiatives led by the People Systems team.

Skills

Communication

Interpersonal skills

Organization

Time management

Attention to detail

Problem-solving

Independence

Teamwork

Customer service

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

UKG HRIS

ATS

Excel

Outlook

Word

Job description

Trimac isn't just a transportation company; it's an industry disruptor with a remarkable 80-year legacy of safely delivering products that improve people’s lives across North America.

Our workplace culture is centered on being safe, respectful, innovative and inclusive. We are committed to maintaining a rewarding work environment that allows employees to experience new opportunities and build their chosen careers. Across the company, we encourage open communication, champion integrity, celebrate individuality and cultivate diverse talents and perspectives. If you’re ready for a challenge that will help drive forward an industry leading team, we invite you to begin your journey with us.

The Coordinator, People Systems & Analytics provides administrative and technical support across the employee lifecycle, with a focus on onboarding, HR transactions, employee records, HR systems, workforce data, and employee support across North America.

This role works closely with Recruiting, Human Resources, Hiring Managers, Safety, Payroll, and operating locations to ensure employee information and HR processes are completed accurately, timely, and in accordance with company policies and applicable requirements.

The Coordinator, People Systems & Analytics is detail-oriented, organized, service-focused, and comfortable working in a fast-paced environment with multiple priorities. This position provides day-to-day support for HRIS and onboarding activities while developing knowledge of HR systems, processes, reporting, and compliance requirements.

Responsibilities

Employee Lifecycle & HR Administration

• Process routine employee lifecycle transactions, including new hires, transfers, terminations, status changes, and other employee record updates.
• Create and maintain employee records in the HRIS, ensuring information is complete, accurate, and entered timely.
• Review employee information and supporting documentation for completeness and accuracy.
• Respond to routine employee and manager requests related to HR processes, records, documentation, and system navigation.
• Prepare employment verification responses and other routine HR documentation.

Onboarding & Compliance

• Coordinate and track onboarding documentation and required employment information.
• Monitor completion of background checks, drug screenings, employment verifications, reference checks, and other pre-employment requirements.
• Assist with tracking driver-related requirements, including driver's licenses, abstracts, expirations, and renewal documentation.
• Ensure required onboarding and employee documentation is properly maintained and accessible.
• Follow established processes and procedures to support compliance with company policies and applicable regulations.

HRIS & People Systems

• Perform routine data entry and transactions within the HRIS and other HR systems.
• Assist with maintaining data accuracy and consistency across HR systems.
• Assist with identifying and reporting system or data issues to the appropriate team member.
• Support automation and process optimization initiatives led by the People Systems team.

Qualifications

• Strong communication and interpersonal skills.
• Excellent organization, time management, and attention to detail.
• Strong administrative and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently while also contributing effectively to a team.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Ability to learn and navigate HRIS and other business systems.
• Strong customer-service mindset and professional communication style.
• Ability to handle confidential employee information with discretion.
• Demonstrated willingness to learn HR processes, systems, reporting, and compliance requirements.
• High degree of empathy, patience, professionalism, and attention to detail.

Preferred Qualifications

• Previous experience in Human Resources, HR administration, recruiting coordination, payroll, or a related administrative role.
• Experience working with HRIS- UKG , ATS, or other employee management system.
• Experience with data entry, reporting, auditing, or administrative processes.
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Candidates who are currently working toward completion of a Bachelor's degree will also be considered.

We invest in our employee’s growth through training and development programs. We offer a comprehensive benefits package such as:

• Medical, Dental, Vision, Life Insurance, and many more health and wellness benefits
• Paid vacation, sick time, and company holidays
• Paid time off for volunteer activities to help give back to our communities
• Pension Plan
• Tuition Reimbursement Program to achieve your educational goals
• Continuous learning and career development