People & Administration Excellence Coordinator

Real Food For Real Kids; Toronto; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Annual bonus

Benefits from Day 1

Health Spending Account

Wellness Spending Account

RRSP Matching

RESP Matching

Parental leave top up

Virtual healthcare access

Staff cafeteria

Recognition program

Job summary

Real Food for Real Kids is seeking a People & Administration Excellence Coordinator to keep our people, workplace, and administrative systems running smoothly. This role combines workplace operations, health and safety coordination, employee support, and administrative project work.

You'll be the person who notices opportunities to improve processes, creates systems that make work easier, and helps ensure employees have the tools, information, and support they need to succeed.

Qualifications

• 2–5 years of experience in administration, office coordination, workplace operations, or employee support roles.
• Proficiency with Google Workspace & Microsoft Office.
• Strong organizational and communication skills.
• A passion for building systems and improving processes.
• Comfort using technology, software platforms, and AI tools.
• Ability to manage multiple priorities and work cross-functionally.
• Alignment with RFRK’s values and mission.

Responsibilities

• Coordinate office operations, supplies, signage, mail, visitor management, and workplace systems.
• Support events, meetings, training sessions, and special projects.
• Serve as a professional point of contact for internal and external stakeholders.
• Identify opportunities to streamline workflows and improve efficiency.
• Leverage technology, automation, and AI tools to reduce administrative burden.

Skills

Administration experience

Google Workspace

Microsoft Office

Organizational skills

Communication

Process improvement

AI tools familiarity

Tools

Canva

Adobe Creative Suite

Job description

Talent Training & Culture Department

People & Administration Excellence Coordinator

2026

Reports To: Senior Human Resources Manager, Internal Strategy

Job Status: Full time, Permanent, Salaried

Work Hours: Monday to Friday, 9:00am to 5:00pm

Work Location: On-site, Saulter Street

Compensation: $55,000- $65,000 per year, dependant on experience

About Real Food For Real Kids:

Real Food for Real Kids (RFRK) is a growing company on a mission to make real food the standard rather than the exception.

A multiple award-winning company recognized for excellence and innovation, we’re a leading healthy catering company for child care centres, schools and camps. RFRK proudly serves nutritious meals and snacks to thousands of children throughout the Greater Toronto & Hamilton Area every day. We’re well poised for growth into new markets and planning for significant expansion over the coming years.

Our Talent, Training, & Culture team is looking for a fantastic person to join us as a People & Administration Excellence Coordinator. If you like the sound of us so far, keep reading to see if you have the experience and skills needed for this rewarding role!

The Position

At Real Food for Real Kids, we're on a mission to fuel healthy futures by preparing and delivering tens of thousands of fresh meals and snacks to children every day. We're looking for a highly organized, proactive People & Office Coordinator to help keep our people, workplace, and administrative systems running smoothly. This role combines workplace operations, health and safety coordination, employee support, and administrative project work. You'll be the person who notices opportunities to improve processes, creates systems that make work easier, and helps ensure employees have the tools, information, and the support they need to succeed. This role is ideal for someone who enjoys variety, loves creating order from complexity, and gets excited about finding smarter ways of working through technology, automation, AI tools, and continuous improvement.

Key Responsibilities

Workplace Operations & Administration

• Coordinate office operations, supplies, signage, mail, visitor management, and workplace systems
• Support company events, employee meetings, training sessions, and special projects
• Serve as a professional point of contact for internal and external stakeholders
• Identify opportunities to streamline workflows and improve efficiency
• Leverage technology, automation, and AI tools to reduce administrative burden and improve effectiveness

Health & Safety Coordination

• Coordinate Joint Health & Safety Committee (JHSC) meetings, documentation, and follow-up activities
• Maintain health and safety records, training documentation, and compliance tracking
• Support inspections, audits, corrective actions, WSIB administration, and return-to-work programs
• Coordinate emergency preparedness activities, fire wardens, and annual drills

Employee & HR Support

• Assist with the coordination and administration of the employee lifecycle, including onboarding, internal transfers, and offboarding activities.
• Support employee engagement initiatives by coordinating recognition programs, wellness activities, social events, and company celebrations
• Maintain accurate employee training records, certifications, attendance logs, and learning documentation to ensure compliance with organizational and regulatory requirements.
• Assist with training administration within learning management systems
• Support HR reporting, compliance tracking, and employment documentation

Employee Experience & Culture

• Support employee recognition and engagement initiatives
• Support with planning company events, team-building activities, and learning opportunities
• Maintain internal communication channels and newsletters
• Support professional development programs and culture-building projects
• Support employee recognition initiatives by promoting Kudos, service anniversaries, birthdays, and other recognition programs through internal communication channels.

About You

What We’re Looking For

• 2–5 years of experience in administration, office coordination, workplace operations, or employee support roles
• Proficiency with Google Workspace & Microsoft Office
• Strong organizational and communication skills
• A passion for building systems and improving processes
• Comfort using technology, software platforms, and AI tools
• Ability to manage multiple priorities and work cross-functionally
• Alignment with RFRK’s values and mission

Additional Skills

• Proficiency with Canva and/or Adobe Creative Suite, with the ability to create professional internal & external communications, presentations, signage, newsletters, and employee engagement materials.
• Event planning and employee engagement program coordination

Nice-to-have

• Experience working with an HRIS & Learning Management System

Working at RFRK comes with other perks too:

Benefits & Savings Programs

• Performance-based annual bonus
• Comprehensive benefits starting on Day 1, inclusive of a Health Spending Account and a Wellness Spending Account
• Competitive RRSP Matching program
• RESP Matching program for up to 2 children
• Family comes first! We offer parental leave top up programs for new parents
• Access to virtual Healthcare Professionals through our 24/7 dedicated Employee Assistance Program
• Fuel your day with the healthy, delicious food we proudly make, served daily in our staff cafeteria.
• Real Rewards for Great Work - Recognize your coworkers and receive peer shout-outs through our recognition platform, where points can be redeemed for gift cards.

We Value Fresh Minds

• Generous vacation time to support a healthy work-life balance
• Eight Wellness Days each year, giving you the flexibility to rest, recharge, and take care of yourself

Continuous Growth

• Annual learning & development stipend to support your professional growth
• Exciting career opportunities within a mission-driven organization
• Mentorship program designed to support your career development and long-term success

This position is being advertised because the role is currently vacant and requires staffing. As required under Ontario’s employment-standards regulations, this publicly advertised posting is for an existing vacancy. Interested applicants are welcome to submit their application for consideration.

Real Food for Real Kids is an equal opportunity employer. We value diversity and inclusion in our workplace and at all levels of our organisation. We strongly encourage applications from diverse backgrounds and communities.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Please note: As part of our recruitment process, we use automated tools and artificial intelligence technologies to assist with application review. These tools are used to support, not replace, the hiring team’s evaluation of your qualifications and fit for the role.

Thanks for your interest in Real Food for Real Kids!