Office Administration Excellence Coordinator

Real Food For Real Kids; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

Real Food for Real Kids is seeking a highly organized Office Coordinator to manage workplace operations, safety coordination, and HR support. The role blends administrative project work with employee lifecycle tasks and culture-building initiatives.

You will streamline processes, implement systems, and leverage technology to empower employees with the tools they need. This position is on-site in Toronto with a mix of sites and a focus on continuous improvement.

Qualifications

• 2–5 years of experience in administration, office coordination, workplace operations, or employee support roles.
• Proficiency with Google Workspace & Microsoft Office.
• Strong organizational and communication skills.
• A passion for building systems and improving processes.
• Comfort using technology, software platforms, and AI tools.
• Ability to manage multiple priorities and work cross-functionally.
• Alignment with RFRK’s values and mission.
• Experience with Canva and/or Adobe Creative Suite for communications.
• Experience with HRIS & Learning Management System (nice-to-have).

Responsibilities

• Coordinate office operations, supplies, signage, mail, visitor management, and workplace systems.
• Support company events, employee meetings, training sessions, and special projects.
• Serve as a professional point of contact for internal and external stakeholders.
• Identify opportunities to streamline workflows and improve efficiency.
• Leverage technology, automation, and AI tools to reduce administrative burden and improve effectiveness.
• Coordinate Joint Health & Safety Committee (JHSC) meetings and documentation.
• Maintain health and safety records, training documentation, and compliance tracking.
• Assist with onboarding, transfers, and offboarding activities.
• Coordinate and support employee recognition, wellness activities, and company celebrations.
• Maintain and improve internal communications channels and newsletters.

Skills

Strong organizational skills

Excellent communication

Cross-functional collaboration

Tech savvy

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

Talent Training & Culture Department

Office Administration Excellence Coordinator

2026

Reports To: Senior Human Resources Manager, Internal Strategy

Works Closely With: Talent, Training, & Culture, Joint Health & Safety Committee

Job Status: Full Time, Permanent, Salary

Work Hours: Monday to Friday, 9:00am-5:00pm

Work Location: On-site, 4 days per week at 115 Saulter Street, Toronto and up to 1 day per week at 34 Vansco Road, Etobicoke

The Position

At Real Food for Real Kids, we're on a mission to fuel healthy futures by preparing and delivering tens of thousands of fresh meals and snacks to children every day.We're looking for a highly organized, proactive People & Office Coordinator to help keep our people, workplace, and administrative systems running smoothly. This role combines workplace operations, health and safety coordination, employee support, and administrative project work.You'll be the person who notices opportunities to improve processes, creates systems that make work easier, and helps ensure employees have the tools, information, and the support they need to succeed. This role is ideal for someone who enjoys variety, loves creating order from complexity, and gets excited about finding smarter ways of working through technology, automation, AI tools, and continuous improvement.

Key Responsibilities

Workplace Operations & Administration

• Coordinate office operations, supplies, signage, mail, visitor management, and workplace systems
• Support company events, employee meetings, training sessions, and special projects
• Serve as a professional point of contact for internal and external stakeholders
• Identify opportunities to streamline workflows and improve efficiency
• Leverage technology, automation, and AI tools to reduce administrative burden and improve effectiveness

Health & Safety Coordination

• Coordinate Joint Health & Safety Committee (JHSC) meetings, documentation, and follow-up activities
• Maintain health and safety records, training documentation, and compliance tracking
• Support inspections, audits, corrective actions, WSIB administration, and return-to-work programs
• Coordinate emergency preparedness activities, fire wardens, and annual drills

Employee & HR Support

• Assist with the coordination and administration of the employee lifecycle, including onboarding, internal transfers, and offboarding activities.
• Support employee engagement initiatives by coordinating recognition programs, wellness activities, social events, and company celebrations
• Maintain accurate employee training records, certifications, attendance logs, and learning documentation to ensure compliance with organizational and regulatory requirements.
• Assist with training administration within learning management systems
• Support HR reporting, compliance tracking, and employment documentation

Employee Experience & Culture

• Support employee recognition and engagement initiatives
• Support with planning company events, team-building activities, and learning opportunities
• Maintain internal communication channels and newsletters
• Support professional development programs and culture-building projects
• Support employee recognition initiatives by promoting Kudos, service anniversaries, birthdays, and other recognition programs through internal communication channels.

What We’re Looking For

• 2–5 years of experience in administration, office coordination, workplace operations, or employee support roles
• Proficiency with Google Workspace & Microsoft Office
• Strong organizational and communication skills
• A passion for building systems and improving processes
• Comfort using technology, software platforms, and AI tools
• Ability to manage multiple priorities and work cross-functionally
• Alignment with RFRK’s values and mission

Additional Skills

• Proficiency with Canva and/or Adobe Creative Suite, with the ability to create professional internal & external communications, presentations, signage, newsletters, and employee engagement materials.
• Event planning and employee engagement program coordination

Nice-to-have

• Experience working with an HRIS & Learning Management System

Role Specific Competencies

• Effective Communication
• Detail Orientation
• Relationship Management
• Initiative
• Adaptability & Organization

Description of physical demands and work environment

Combination of office environment and production floor. Generally stationary in nature, but may require standing and walking for up to 50% of the time. Work is generally performed in an office environment with standard office equipment and without hazardous or unpleasant conditions (caused by noise, temperature, lighting, etc.). We may require that you work outside of your core work hours sometimes.