Payroll Supervisor

Vensure Employer Solutions; Westmount; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Time Off

Job summary

Vensure Employer Solutions in Canada seeks a Payroll Supervisor to lead Sr. Payroll Specialists, Payroll Specialists, Payroll Assistants and Payroll Associates in client payroll operations.

The role requires strong leadership, compliance with provincial and federal laws, and the ability to coach staff while ensuring accurate, timely payroll processing across multiple jurisdictions.

Qualifications

• High School Diploma or equivalent required.
• 5-7 years of payroll processing experience.
• Experience handling multi-Canadian provincial payrolls.
• Bilingual in French and English.

Responsibilities

• Provides day to day operational leadership within the department.
• Performance reviews, PTO approvals, timecard approvals, coaching employees.
• Ensure payrolls are completed as scheduled and help the team.
• Monitor payroll data input and prepare payroll checks.
• Apply changes to personnel info, tax laws, overtime or bonuses.
• Prepare and distribute payroll-related summaries.
• Develop best practices to improve efficiency and accuracy.
• Ensure timely and accurate payroll processing.
• Assist in deductions, insurance, wage garnishments and filings.
• Prepare client wage summaries and benefits data.
• Collaborate with other departments for year-end processing.
• Address payroll queries and provide resolutions.
• Follow federal, provincial and local laws.
• Participate in hiring, performance reviews, and disciplinary actions.

Skills

Self-motivated

Work under pressure

Organizational skills

Interdepartmental collaboration

Communication skills

MS Office proficiency

Education

High School Diploma

Tools

MS Office

Excel

Outlook

Job description

Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a "One Employer Solution” headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com .

Position Summary

The Payroll Supervisor Position supervises our team of Sr. Payroll Specialists, Payroll Specialists, Payroll Assistants and Payroll Associates in the organization's client payroll function

Essential Duties and Responsibilities

• Provides day to day operational leadership within the department.
• Responsible for performance reviews, PTO approval, timecard approvals, coaching employees, second escalation, review and recommend improvements to existing procedures.
• Ensure that all payrolls are completed as scheduled and help the team where needed
• Monitors the work of a team of payroll associates and specialists that input payroll data and prepare payroll checks.
• Inputs changes to personnel information or tax law and overtime or bonus payments or calculations.
• Assists in the preparation and distribution of payroll-related summaries.
• Develop best practices to improve efficiency and accuracy of payroll processes
• Review and recommend improvements to existing payroll procedures
• Ensure that payroll is processed timely and accurately
• Assist in payroll calculations, deductions, insurance coverage, wage garnishments and tax filings
• Prepare client/ wage summaries of earnings, taxes, deductions, leaves, retirement savings and benefits
• Work with other departments to process current year and prior year voids
• Address payroll related queries and requests
• Analyze payroll problems and provide appropriate resolutions
• Follow and enforce federal, provincial and local laws
• Participate in hiring process, performance reviews and progressive discipline
• Prepare and lead department meetings

Knowledge, Skills, and Abilities

• Self-motivated, professional capable of working with minimal supervision, ability to reflect and be accountable
• Capable of working under pressure and meeting concrete deadlines
• Must have strong organizational skills, be able to prioritize and quickly switch between projects and priorities
• Ability to work effectively with internal departments
• Excellent communication skills, ability to adapt message for audience
• Proficient to strong skills in MS Office, including Excel and Outlook
• Proven ability to make proper judgment calls when presented by a situation/problem

Education & Experience

• High School Diploma or equivalent combination of experience, skills, education (including other relevant non-traditional degree programs, certifications, or job training programs) required.
• Experience handling/managing multi-Canadian provincial payrolls, payroll systems, and processing Canadian payroll.
• 5-7 years of payroll processing experience, preferably in the payroll services or similar industry.
• Bilingual - Proficient in French and English

Required Licenses and/or Certifications

• PCP or PLP certification required for this position.
• Certified Payroll Manager (CPM) designation is also highly preferred.

This position is eligible for the following benefits:

• Health Insurance: Medical, dental, and vision coverage
• Retirement Plan: Group RRSP with company match
• Paid Time Off: PTO, Holidays, Parental leave and Sick Leave provided as required by applicable provincial statutes