Payroll Supervisor

The-Health-Employers-Association-of-Bc; Vancouver; Hybrid; CAD 76,000 - 100,000; Full time

Benefits offered by this job

Hybrid work

Competitive salary

Four weeks vacation + 13 holidays

Health & dental benefits

Pension plan

Training & development

Inclusive work environment

Job summary

HEABC, the Health Employers Association of British Columbia, is seeking a Payroll Supervisor to ensure accurate, timely wages and benefits across HEABC employees. You will lead payroll staff, maintain compliance with CRA requirements, and manage confidential data with professional judgment.

The role reports to the Senior Director, Financial Services and Controller, and may require in-office presence at Vancouver office with hybrid arrangements. Salary range reflects BC public sector norms.

Qualifications

• Post-secondary diploma or degree in Business Administration or Accounting and CPM certification.
• Five years of recent payroll experience, including one year in a supervisory role.
• CPA designation is an asset.
• Excellent oral, written, listening and presentation skills.
• Ability to prioritize workload and meet deadlines.
• Analytical and problem-solving abilities.
• Facilitation, consensus-building, conflict resolution and leadership skills.
• Team player with ability to work independently.
• Advanced software skills including MS Excel; experience with UKG Pro or Sage is an asset.

Responsibilities

• Coordinate day-to-day Payroll Services activities and priorities.
• Direct, motivate and evaluate payroll staff to ensure effective duties.
• Ensure biweekly pay processing accuracy and timeliness, including direct processing when needed.
• Oversee bursary and stipend payments and related reporting.
• Prepare payroll statutory reports (T4s, T4As, year-end adjustments, WCB, Pension reports).
• Develop and administer payroll standards, procedures and audits for compliance.
• Serve as liaison between payroll, HR, IT and vendors to resolve issues.

Skills

Oral communication

Written communication

Listening skills

Presentations

Time management

Analytical skills

Problem solving

Facilitation

Leadership

Teamwork

Excel

Education

Post-secondary diploma or degree in Business Admin or Accounting

Certified Payroll Manager (CPM)

Tools

UKG Pro

Sage

MS Excel

Job description

Are you looking to grow your career? Look no further than HEABC, the Health Employers Association of British Columbia. We contribute to the growth and sustainability of the BC health care system.

We are proud to offer:

• In office or hybrid work environment - flexibility that suits your needs

• Competitive salary
• Four weeks of vacation, earned in your first year of employment & 13 statutory holidays
• Comprehensive health & dental benefits, with immediate coverage upon starting
• Pension Plan - BC's Municipal Pension Plan is one of the largest pension plans in Canada, and provides secure retirement income to plan members
• Training and development opportunities - HEABC supports your continuing education & growth
• A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity
• The opportunity to make a positive contribution to the BC health care system through your work

HEABC takes a provincial leadership role in human resources and labour relations, including disability management, issues management for more than 218 publicly funded health care employers. HEABC is responsible for negotiating six major provincial agreements covering more than 138,000 unionized health care employees including nurses, health science professionals, ambulance paramedics and dispatchers, physician residents, and support workers in both facilities and community settings.

The successful candidate may be permitted to work in a hybrid model (combination of in-office and flexible work location) and will live within commuting distance of our Vancouver office. This position is required to be in-office a minimum of twice per week.

For more information, visit www.heabc.bc.ca.

OPPORTUNITY:

Reporting to the Senior Director, Financial Services and Controller, the Payroll Supervisor is responsible for ensuring the accurate and timely payment of wages and benefits for HEABC employees, meeting financial reporting requirements, and overseeing payroll staff. This role leads and mentors the payroll staff as a hands-on technical expert, fostering team development while ensuring full compliance and precision in all payroll administration processes. The Payroll Supervisor ensures compliance with the Canada Revenue Agency requirements, auditing standards, and HEABC employment contracts and policies, while maintaining a strong customer service focus and managing resources efficiently. This role requires a high level of professional judgment as it involves assessing and managing sensitive and confidential data and acting as a subject matter expert for projects.

Key Responsibilities:

• Coordinates day-to-day activities of Payroll Services, determining priorities and scheduling work based on department needs and strategic goals.
• Manages the human resource function for Payroll Services, including selecting, directing, motivating, and evaluating staff to ensure effective performance of duties.
• Accountable for the accuracy and completeness of the biweekly pay processing cycle, including processing payroll directly when required due to staff absences.

• Oversees the administration and disbursement of bursary and stipend payments, ensuring compliance with program requirements, financial controls, and reporting obligations.

• Leads the preparation of all payroll-related statutory reports, including T4s, T4As and all year-end adjustments, Pension Corporation reports, WCB reports, etc.

• Develops, modifies, implements and administers various standards, procedures, and system audits to ensure payroll practices are compliant with all applicable legislation and HEABC policies.

• Acts as a liaison between payroll, system users, HR, IT, and vendors to resolve payroll and system-related issues.

Required Education, Experience & Knowledge:

Post-secondary diploma or undergraduate degree in Business Administration or Accounting; and successful completion of the Certified Payroll Manager (CPM) program, along with five (5) years of recent related payroll experience, including one (1) year of experience in a supervisory capacity.

• Chartered Professional Accountant (CPA) designation is an asset.
• Excellent oral, written, listening and presentation skills.
• Ability to prioritize workload to meet deadlines.
• Demonstrated analytical and problem-solving skills.
• Ability to apply facilitation, consensus-building, conflict resolution, and leadership skills.
• Ability to work diplomatically and persuasively with a variety of groups.
• Demonstrated ability to work as part of a team and independently.
• Advanced software skills, including MS Excel.
• Experience in UKG Pro and/or Sage is an asset.

This position is well-suited to an individual interested in pursuing a career in an interesting segment of the public sector, and who values the opportunity to make a positive public contribution through their work.

Salary Range: $76,111 - $99,895

Typical Hiring Range: $76,111 - $95,138

In determining salary, HEABC considers many factors including the successful candidate's skillset and experience, as well as internal equity. The final salary offer will be at HEABC's sole discretion and presented as part of a competitive total compensation package.

At HEABC, we are committed to promoting reconciliation with Indigenous Peoples, creating a diverse workforce, enhancing inclusion, and removing barriers to accessibility in the workplace. These commitments advance our work with our members and government to create the human resources and labour relations environment necessary to deliver high-quality health care.

HEABC welcomes all qualified candidates to apply and encourages applications from qualified candidates who identify as members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.