Administrative Coordinator

The Health Employers Association of BC (HEABC); Vancouver; Hybrid; CAD 58,000 - 77,000; Full time

Benefits offered by this job

Hybrid work

Competitive salary

4 weeks vacation + 13 statutory mini-h

Health & dental benefits

Pension plan

Training & development

Work-life balance

Public health impact

Job summary

HEABC, the Health Employers Association of British Columbia, is seeking an Administrative Coordinator to provide executive administrative support to senior legal and professional staff in the Medical Staff Services Department.

The role interfaces with the Ministry of Health, HEABC, health authorities and other partners to coordinate services and ensure efficient functioning of the team. A blend of independent work and collaboration in a hybrid Vancouver-based environment is offered.

Qualifications

• Certificate or diploma in related field with 3–5 years of related experience.
• Healthcare or law environment experience preferred.
• Advanced knowledge of Microsoft Office suite and Zoom.
• Excellent attention to detail, problem-solving, organizational and time management skills.
• Ability to type 50 words per minute.
• Strong drafting of minutes and reports; work independently.

Responsibilities

• Balance changing priorities and provide efficient administrative support.
• Draft, format, and edit documents including minutes and reports.
• Assist with calendar management and travel arrangements.
• Exercise initiative, judgment, and problem-solving to anticipate needs.

Skills

Microsoft Outlook

Word

Excel

PowerPoint

Adobe PDF

Microsoft Teams

Zoom

Education

Certificate or Diploma in related field

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Adobe PDF

Microsoft Teams

Zoom

Job description

Are you looking to grow your career? Look no further than HEABC, the Health Employers Association of British Columbia. We contribute to the growth and sustainability of the BC health care system.

We Are Proud To Offer

• In office or hybrid work environment – flexibility that suits your needs.
• Competitive salary.
• Four weeks of vacation, earned in your first year of employment & 13 statutory holidays.
• Comprehensive health & dental benefits, with immediate coverage upon starting.
• Pension Plan - BC’s Municipal Pension Plan is one of the largest pension plans in Canada and provides secure retirement income to plan members.
• Training and development opportunities – HEABC supports your continuing education & growth.
• A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity.
• The opportunity to make a positive contribution to the BC health care system through your work.

HEABC leads and supports the strategic planning related to human resources and labour relations on behalf of British Columbia’s publicly funded health employers. HEABC is responsible for negotiating provincial agreements for 138,000 unionized health care employees including nurses, physician residents, ambulance paramedics, health science professionals, and more.

As a service provider to the Ministry of Health, HEABC Medical Staff Services leads a coordinated approach to the negotiation of provincial and local medical staff contracts and provides expert advice to health system partners on their relationships with medical staff.

Join our highly talented team in a culture of learning, innovation, and visionary thinking.

The successful candidate may be permitted to work in a hybrid model (combination of in-office and flexible work location) and will live within commuting distance of our Vancouver office. The successful candidate must be fully vaccinated against COVID-19; proof of Vaccination is required.

For more information, visit www. heabc. bc. ca.

Opportunity

HEABC has an opening for an Administrative Coordinator. The Administrative Coordinator provides executive administrative support functions to senior legal and professional staff in the Medical Staff Services Department. The Administrative Coordinator interacts with senior staff from the Ministry of Health, HEABC, health authorities and other health system partners to coordinate the services and activities of the Medical Staff Services professional team and ensure effective functioning of the department.

The Administrative Coordinator

• Works independently to balance changing priorities and workflow to provide efficient and effective administrative support.
• Drafts, formats, and edits documents including correspondence, meeting minutes, presentations, spreadsheets, and reports in an accurate and timely manner.
• Assists with calendar management for the Medical Staff Services team and others as required, including maintaining updated, accurate calendars; coordinating schedules with internal and external parties; reviewing meeting requests; prioritizing appointments; drafting expense reconciliation reports; and making travel and other arrangements.
• Exercises initiative, judgment, and problem-solving skills to complete work, anticipating needs and roadblocks before they arise.

Qualifications

• Certificate or diploma in related field augmented by a minimum of three to five (3-5) years’ recent, related experience or an equivalent combination of education and experience.
• Previous knowledge and/or experience in a healthcare or law environment is preferred.
• Advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Adobe PDF, Microsoft Teams, and Zoom.
• Advanced technical writing skills, including excellent grammar and composition skills.
• Excellent attention to detail, problem-solving, organizational and time management skills.
• Ability to type 50 words per minute.
• Demonstrated ability to draft and finalize minutes and/or reports.
• Demonstrated ability to organize and prioritize tasks and meet deadlines.
• Demonstrated ability to self-start and complete tasks independently.

This position is well-suited to an individual interested in pursuing a career in an interesting segment of the public sector, and who values the opportunity to make a positive public contribution through their work.

Salary Range: $58,494 to $76,773

Typical Hiring Range: $58,494 to $73,117

In determining salary, HEABC considers many factors including the successful candidate’s skillset and experience as well as internal equity. The final salary offer will be at HEABC’s sole discretion and presented as part of a competitive total compensation package.

At HEABC, we are committed to promoting reconciliation with Indigenous Peoples, creating a diverse workforce, enhancing inclusion, and removing barriers to accessibility in the workplace. These commitments advance our work with our members and government to create the human resources and labour relations environment necessary to deliver high-quality health care.

HEABC welcomes all qualified candidates to apply and encourages applications from qualified candidates who identify as members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.

We wish to thank all applicants for their interest and effort in applying; however, only those candidates selected for an interview will be contacted.

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