Payroll Supervisor

Acuren; Oakville; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

Acuren is seeking a Payroll Supervisor for their Oakville office. This dynamic role involves overseeing payroll processing for union and non-union employees, ensuring compliance with regulations, and managing a team of payroll professionals. Ideal candidates have extensive payroll experience and strong leadership skills. Join us to contribute significantly to our ongoing growth and success in a supportive environment.

Benefits

Paid time off

Employer paid benefits

RRSP + Company match

Tuition grants

Discounted fitness memberships

Employee assistance programs

Qualifications

• 7+ years of payroll experience.
• 2 years of supervisory experience preferred.
• Experience with payroll systems and software.

Responsibilities

• Oversee and manage all aspects of payroll processing.
• Ensure payroll compliance with regulations.
• Supervise payroll administrators.

Skills

Attention to detail

Communication skills

Analytical skills

Problem-solving skills

Education

Payroll Compliance Professional designation

High school diploma

Tools

UKG

Job description

Position Summary

Acuren is currently recruiting for Payroll Supervisor to support the Canada Operations. If you are seeking a dynamic environment with opportunities for individual growth and learning, this is for you.

This position is responsible for overseeing and managing all aspects of payroll processing for Canada for union or non-union payrolls (as applicable). The position is responsible for assisting with the effective operation of the payroll department, overseeing staff, ensuring the timely and accurate processing and disbursement of funds for payroll for all unionized payroll groups. This role reports to the Country Payroll Director. The Payroll Supervisor ensures, compliance with relevant payroll regulations, and effective communication with internal stakeholders.

This position will be a hybrid model based from our Oakville Office.

Responsibilities

Oversight of payroll processing

• Oversee the end-to-end weekly payroll processing for union and non-union employees, including but not limited to data entry, calculations, and auditing, for all payroll groups with unionized employees
• Ensure payroll practices comply with all local, provincial/state, and federal regulations for all non-union employees as well as collective bargaining agreements for union employees (if applicable)
• Prepare and Audit payroll transactions for correct coding, adequate documentation and proper level of approval
• Verifies and approves adjustments to pay
• Prepares special payments for severance and terminations including calculating final deductions and remittances from payments
• Provide payroll processing support when required
• Identify areas of improvement within payroll processing and develop, implement, and maintain procedures and policies related to payroll processing
• Address payroll-related inquiries from departments, managers, employees promptly and professionally, providing exceptional customer service
• Identify opportunities to streamline payroll processes, improve accuracy, and enhance overall efficiency
• Work closely with cross-functional teams such as HR, HRIS, Finance, and Legal to ensure alignment on payroll matters

Oversight of payroll administrators including

• Supervise and provide guidance to the payroll team when required, to ensure high performance and professional development
• Provide training to payroll administrators.

Reviewing and auditing of union transactions (if applicable)

• Reviews and approves all monthly union remittances.
• Verifies and ensures that all monthly union remittances are reconciled to general ledger with variances justified.
• Liaison with Accounting manager regarding general ledger inquiries.
• Ensures monthly union remittances are reconciled to payroll.
• Ensures all pension contributions are reconciled to year end source documents.
• Ensures all terms of the union agreement are followed pertaining to payroll.
• Assists in collective agreement changes pertaining to rate changes, employer contributions.

Preparing and auditing payroll transactions (as applicable– various payroll groups may be assigned to this role as needed)

• Audits timesheets for correct coding, adequate documentation, and proper level of approval
• Verifies and performs approved adjustments to pay
• Ensures source documents and backup documents are complete, authorized, and timely
• Ensures all terms of employment standards, federal and provincial payroll tax laws and regulatory requirements, and company polices are followed
• Prepares special payments for severance and terminations including calculating final deductions and remittances from payments
• Tracks employee advances to ensure recoveries by payroll deduction or direct withdrawal are processed
• Processes and tracks employee garnishments
• Prepares and amends online ROE’s.
• Investigates and corrects any discrepancies in payroll information

Support Payroll Director & Payroll Compliance SME

• Provide support for year-end payroll activities.
• Assist with payroll integrations.
• Participate in audits, supporting HR, Finance, external stakeholders
• Support with payroll programming pertaining to Pangea

Other work duties as assigned.

Requirements

KNOWLEDGE, SKILLS & ABILITIES:

• High degree of accuracy and attention to detail
• Strong understanding of payroll regulations, tax laws, and compliance requirements.
• Experience with payroll systems and software, with proficiency in UKG.
• Excellent communication skills and ability to interact effectively with employees at all levels.
• Ability to lead and mentor a team of payroll professionals
• Ability to manage multiple projects or assignments at one time
• Ability to meet deadlines
• Strong analytical and problem-solving skills, with a keen eye for detail.
• Prior experience in an industrial service or inspection service company is a plus.

EDUCATION:

• This position requires a high school diploma
• Payroll Compliance Professional designation
• 7+ years of experience in payroll experience
• 2 years of supervisory experience is preferred

Benefits

The strength of Acuren lies in its outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast.

Complemented by an attractive and comprehensive total compensation package, including paid time off, employer paid benefits, RRSP + Company match, tuition grants, discounted fitness memberships and insurance offerings, employee assistance programs and more! At Acuren we commit to the principles of a respectful workplace and offer tremendous opportunities to those who wish to succeed.Join our team at Acuren and embark on a rewarding journey where you will contribute to the company's growth and success while advancing your career. Apply now to be part of our dedicated team of professionals.

Working Conditions

• Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
• Extended periods of sitting at a desk while working on a computer.
• Regular use of hands and fingers for typing, data entry, and other computer-related tasks.
• Occasional lifting and carrying of files or documents.
• Visual acuity for reading and analyzing numerical data on screens and documents.
• Concentration and attention to detail for extended periods to ensure accuracy in billing and revenue calculations.
• Effective communication skills to interact with team members, clients, and vendors.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• Occasional standing or walking for meetings or office tasks outside of desk work.
• It is important for billing and revenue analysts to maintain good posture, take regular breaks, and practice ergonomic habits to prevent physical strain or injury associated with prolonged desk work.

Company Overview

As an organization, our strength comes from the ability to embody our core values - People First, Integrity Always, Pride In Our Work, and Growth Together. None of these values is more important than People First, and we are honored that our people decided the company is worthy of being included in the Forbes 2024 and 2025 List of Canada's Best Employers.

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 5,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality, and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. Please note we will consider accessibility accommodations to applicants upon request.

The company utilizes AI enabled tools to organize candidate responses. These tools may be used in the screening or assessment of applicants.