Payroll Specialist (#071-25)

North East Local Health Integration Network; Northeastern Ontario; On-site; CAD 67,000 - 81,000; Full time

Job summary

Join a forward-thinking healthcare organization as a Payroll Specialist, where your expertise will help ensure accurate payroll processing for a dedicated team of over 8,000 professionals. This role emphasizes compliance, process optimization, and collaboration with HR, making it a vital part of delivering patient-centered care. Enjoy a supportive work environment that values wellness, work-life balance, and continuous learning. If you have a passion for payroll administration and a desire to contribute to healthcare excellence, this opportunity is perfect for you.

Benefits

Defined Benefit Pension Plan

Flexible Work Location

Attractive Compensation Packages

Inclusive Culture

Continuous Learning Opportunities

Qualifications

• 3-5 years of payroll coordination experience, preferably in a unionized environment.
• Strong knowledge of payroll legislation and reporting requirements.
• Experience with payroll systems and advanced computer skills.

Responsibilities

• Process bi-weekly payrolls ensuring compliance with legislation and contracts.
• Collaborate with HR on data verification and payroll adjustments.
• Prepare month-end journal entries and reconcile payroll accounts.

Skills

Payroll Administration

Compliance

Reporting

Process Optimization

Communication Skills

Time Management

Confidentiality

Advanced Computer Skills

Bilingual (English/French)

Education

Canadian Payroll Association Certification

Tools

Payroll Systems (Quadrant preferred)

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are OntarioHealth atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers, and Ontario Health Teams to deliver responsive, accessible, integrated, patient-centered care.

Position: Payroll Specialist (#071-25)

Region: Nipissing

Description:

Payroll Specialist

Competition #: #071-25

Date Posted: May 7, 2025

Date Closed: May 13, 2025

Category: Regular Full-Time / Permanent

Department: Finance

Reports to: Manager, Payroll

Office Location: Any OntarioHealth atHome Office, with preference for candidates in the North East

Hours of Work: 37.5 hours per week / 1950 hours annually

Salary: OHaH Non-Union Band 4 - $67,765.50 to $80,915.67

Care and be cared for – this is your home

Are you a detail-oriented Payroll Specialist with strong experience in payroll administration, compliance, reporting, and process optimization? Are you passionate about healthcare and eager to help others?

If yes, consider this rewarding career opportunity working with a supportive and collaborative team of over 8,000 healthcare professionals.

As a valued team member, your mission will be to help our patients stay healthier at home, while benefiting from our support for professional growth, wellness, and work-life balance.

What do we offer? We support wellness through work-life balance and an inclusive culture committed to continuous learning, growth, and innovation, including:

• Attractive compensation packages and benefits
• Membership in a defined benefit pension plan
• Flexible work location (any OntarioHealth atHome office, with preference for North East)

What will you do?

• Process bi-weekly union and non-union payrolls ensuring compliance with legislation, contracts, policies, and procedures
• Verify and process time reports and adjustments for payroll accuracy
• Collaborate with Human Resources on data verification and process integration
• Ensure payroll accuracy and meet pay deadlines
• Handle employee expenses and mileage claims with Accounts Payable
• Manage employee status changes, leaves, and related payroll adjustments
• Configure and maintain relevant payroll modules
• Calculate and process compensation changes, retro payments, and related updates
• Process new hires, transfers, terminations, and other payroll changes
• Serve as payroll subject matter expert and provide employee training
• Submit electronic Records of Employment to Service Canada
• Transmit deposits, manage year-end activities, and prepare remittances
• Maintain payroll security and confidentiality
• Prepare month-end journal entries and reconcile accounts
• Compile reports, statements, and summaries as needed
• Ensure compliance with safety and privacy standards

Other payroll or related duties as required.

Minimum qualifications:

• 3-5 years payroll coordination and administration experience, preferably in a unionized environment
• Strong knowledge of payroll requirements, legislation, and reporting
• Understanding of collective agreements and employment standards legislation
• Knowledge of accounting practices related to payroll
• Experience with payroll systems (Quadrant preferred) and report generation
• Advanced computer skills (Word, Excel, Outlook, etc.)
• Ability to work independently and manage time effectively
• Excellent communication skills
• Professional, courteous, and respectful approach
• Supportive of employee inquiries and confidentiality
• Proficient in English; French or other languages an asset

Additional considerations:

• Canadian Payroll Association certification is an asset
• Experience in healthcare or public sector preferred

Terms of employment: Full-time

How to apply:

Who are we?

We are OntarioHealth atHome, committed to serving all Ontarians. We partner with various healthcare providers to deliver patient-centered care.

If you are passionate about healthcare excellence and seeking growth and leadership opportunities, we welcome your application.

Equity, Inclusion, Diversity, and Anti-Racism

We are dedicated to fostering a diverse and inclusive workforce. Accommodations are available upon request for applicants with disabilities.

Interested candidates should submit a cover letter and resume by May 13, 2025, at 4:30 p.m., via our website: Careers | Ontario Health atHome.

We thank all applicants; only those selected for an interview will be contacted.