Payroll Specialist (#071-25)

North East Local Health Integration Network; Greater Sudbury; Hybrid; CAD 67,000 - 81,000; Full time

Job summary

An established industry player is seeking a detail-oriented Payroll Specialist to join a collaborative team dedicated to exceptional health care. In this role, you will ensure accurate payroll processing while adhering to compliance standards and legislation. You'll work closely with HR and other departments to optimize processes and support employees. This position offers a flexible work location and a comprehensive benefits package, making it an excellent opportunity for those passionate about making a difference in health care. Join a supportive environment that values professional growth and work-life balance.

Benefits

Comprehensive Compensation Packages

Defined Benefit Pension Plan

Flexible Work Location

Professional Growth Support

Work-Life Balance Initiatives

Qualifications

• 3-5 years of payroll coordination experience, ideally in a unionized environment.
• Advanced knowledge of payroll requirements and legislation.
• Strong technical skills in payroll systems and reporting.

Responsibilities

• Process bi-weekly payroll ensuring compliance with legislation and union contracts.
• Manage employee changes and ensure accurate payroll payments.
• Prepare year-end payroll activities and remittances.

Skills

Payroll Administration

Compliance

Reporting

Process Optimization

Communication Skills

Time Management

Technical Experience with Payroll Systems

Education

Canadian Payroll Association Certification

Experience in Health Care or Public Sector

Tools

Quadrant

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are OntarioHealth atHome, ready to serve every person in Ontario. We partner with patients andcaregivers, family physicians, hospitals, long-term care and retirement homes,service providers and Ontario Health Teams, to deliver responsive, accessible,integrated, patient-centered care.

Position: Payroll Specialist (#071-25)

Region: Manitoulin/Sudbury

Description:

PAYROLL SPECIALIST

COMPETITION #: #071-25

DATE POSTED: May7, 2025

DATE CLOSED: May 13, 2025

CATEGORY: RegularFull-Time / Permanent

DEPARTMENT: Finance

REPORTS TO: Manager,Payroll

OFFICE LOCATION: Any OntarioHealth atHome Office, however, preference will be given to candidates residingin the North East

HOURS OF WORK: 37.5 hours perweek/1950 annual

SALARY: OHaH Non-Union Band 4 - $67,765.50to $80,915.67

CARE AND BE CARED FOR – THIS IS YOURHOME

Are you adetail-oriented Payroll Specialist with strong experience in payrolladministration, compliance, reporting, and process optimization? Are youpassionate about exceptional health care and driven by a desire to help others?

If so, take a look at this rewarding career opportunity working alongsidea supportive and collaborative team of over 8,000 regulated health care andother professionals.

A sa valued team member, your mission will be to help our patients be healthier at home, while you benefitfrom our supports for professional growth, personal wellness, and work-life balance.

What do we offer?
We know wellness is supportedwith work-life balance. In an inclusive culture committed to support your passionfor continuouslearning, growth, and innovation, we offer: ?

· Attractive comprehensivecompensation packages and benefits ?

· Membership in a worldclass defined benefit pension plan

· Flexible work location (thisposition can be located at any of the Ontario Health atHome office; however,preference will be given to candidates in the North East)

Whatwill you do?

• Process bi-weekly union and non-union payroll ensuring compliancewith relevant legislation, union contracts, policies and procedures;
• Compare and process time verification reports torequests/forms and other adjustments to ensure accuracy of payroll payment;
• Work closely with the Human Resources team onintegrated processes and data verification;
• Ensure all payroll processes are checked foraccuracy and completeness adhering to pay deadlines;
• Process and pay all employee expenses and mileageclaims working with Accounts Payable as needed;
• Manage changes inpositions, status and leaves ensuring payments/allowances/deductions andbanking information is properly attached to the employee profile;
• Configuration and maintenance of relevant Quadrantmodules;
• Calculate and process all compensation changesfor employees, such as promotion, cost of living and determining any retroamounts owing;
• Process pay changes for employees in the payrollsystem in relation to changes such as new hires, transfers, salary,banking information, deductions, taxation, etc.;
• Process employee terminations ensuringappropriate pay related documentation issued and any applicable paymentsor recovery of entitlements are completed;
• Payroll subject matter expert for staff andmanagement to address inquiries and provide training and information onthe payroll processes and use of the QHR system;
• Submit Records of Employment documentselectronically to Service Canada ensuring appropriate coding based ondeparture reason;
• Transmit electronic deposits to the banks forprocessing;
• Ensure completion of all year-end payrollactivities including T4s, pension adjustment calculations, and completionof reporting requirements (CCRA, HOOPP, WSIB, and EHT);
• Prepare and ensure for accuracy all payrollrelated remittances;
• Prepare documentation for issuing manual chequesas required;
• Maintain security of all employee salary data andfiles in accordance with legislative requirements and records retentionschedule;
• Prepare and post month end journal entries;
• Complete monthly reconciliation of all payrollrelated balance sheet accounts;
• Compile statistical reports, statements and summaries related topay;
• Compile Record of Employment, T4S and T4As as needed;
• Accountable to follow safe practicesrelated to the security and privacy of information;

· Other payroll or functional duties as required.

· Minimum of 3 to 5 years ofrelated experience in payroll coordination and administration, ideally in aunionized environment, with strong technical experience in various programs;

· Advanced knowledge of payrollrequirements, including Canada Revenue Agency payroll rules, year-endreporting, EHT, WSIB, etc.;

· Knowledge of collectiveagreement entitlements as well as related legislation such as EmploymentStandards Act;

· Good understanding of generalaccounting practices regarding journal entries, reconciliation and reporting;

· Strong knowledge andexperience in generating reports from a payroll system (Quadrant an asset) anddeveloping spreadsheets using payroll information;

· Advanced computer skills andthe ability to use a variety of software programs such as Word, Excel, Outlook,etc.;

· Ability to work with limitedsupervision and practicing independent time management;

· Strong written and verbalcommunication skills;

· Professional, courteous andrespectful in all interactions;

· Ability to provide support toemployees on payroll information and enrollment forms and respond to employeeor management questions on a variety of payroll process inquiries;

· Exercises tact and judgmentwhen handling complaints from irate employees and managers when their pay isnot understood or as expected;

· Ability to be patient withrequests to generate reports with quick turnaround times;

· Establishes and maintainsworking relationships with managers and staff;

· Advanced written and verbalproficiency in English.

· We have a mandatory COVID-19 vaccination policy. As a condition ofemployment, all employees are required to submit proof of COVID-19 vaccinationstatus prior to start date.

What would give you the edge?

· Canadian Payroll Association’s certificationis an asset.

· Experience in health care orpublic sector.

· Fluent in French or anotherlanguage.

Salary: OHaH Non-Union Band 4 - $67,765.50 to $80,915.67

Terms of Employment: Full-Time

How to Apply:

Who are we?

We are OntarioHealth atHome, ready to serve every person in Ontario. We partner with patients andcaregivers, family physicians, hospitals, long-term care and retirement homes,service providers and Ontario Health Teams, to deliver responsive, accessible,integrated, patient-centered care.

Ifyou’re interested in driving excellence in care and service delivery , and seeking an unparalleled opportunity to lead and learn,partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-RacismCommitment

Ontario Health atHome is committed to a culture of equity,inclusion, diversity and anti-racism. We are committed to attracting, engagingand developing a workforce that reflects the diverse communities we serve. Wewelcome and encourage applications from all qualified applicants.Accommodations for persons with disabilities required during the recruitmentprocess are available upon request .

Interested personare invited to submit a cover letter and resume by May 13, 2025, at 4:30p.m. by visiting and applying through the organization website at: Careers| Ontario Health atHome

We thank all applicants for their interest; however, onlythose selected for an interview will be contacted.