Payroll Specialist (#071-25)

North East Local Health Integration Network; Central Ontario; On-site; CAD 67,000 - 81,000; Full time

Job summary

An established healthcare organization is seeking a detail-oriented Payroll Specialist to join their dynamic Finance team. This role involves processing payroll, ensuring compliance with relevant legislation, and optimizing payroll processes. The ideal candidate will have strong technical skills and experience in payroll administration, particularly within a unionized environment. This rewarding position offers the opportunity to contribute to a supportive team dedicated to enhancing patient care while also providing professional growth and work-life balance. If you are passionate about payroll and healthcare, this is the perfect opportunity for you.

Benefits

Comprehensive compensation packages

Defined benefit pension plan

Flexible work location

Qualifications

• 3-5 years of payroll coordination experience, ideally in a unionized environment.
• Advanced knowledge of CRA payroll rules and year-end reporting.

Responsibilities

• Process bi-weekly payroll ensuring compliance with legislation and union contracts.
• Work closely with HR on integrated processes and data verification.
• Prepare and ensure accuracy of payroll-related remittances.

Skills

Payroll Administration

Compliance

Reporting

Process Optimization

Communication Skills

Education

Canadian Payroll Association Certification

Bachelor's Degree in Finance or related field

Tools

Quadrant Payroll System

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are OntarioHealth atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers, and Ontario Health Teams to deliver responsive, accessible, integrated, patient-centered care.

Position: Payroll Specialist (#071-25)

Region: Parry Sound

Description:

PAYROLL SPECIALIST

COMPETITION #: #071-25

DATE POSTED: May 7, 2025

DATE CLOSED: May 13, 2025

CATEGORY: Regular Full-Time / Permanent

DEPARTMENT: Finance

REPORTS TO: Manager, Payroll

OFFICE LOCATION: Any OntarioHealth atHome Office, with preference to candidates residing in the North East

HOURS OF WORK: 37.5 hours per week / 1950 annual

SALARY: OHaH Non-Union Band 4 - $67,765.50 to $80,915.67

Care and be cared for – this is your home

Are you a detail-oriented Payroll Specialist with strong experience in payroll administration, compliance, reporting, and process optimization? Are you passionate about exceptional healthcare and driven to help others?

If so, consider this rewarding career opportunity working alongside a supportive and collaborative team of over 8,000 healthcare and other professionals.

As a valued team member, your mission will be to help our patients be healthier at home, while benefiting from our support for professional growth, personal wellness, and work-life balance.

What do we offer?

• Attractive comprehensive compensation packages and benefits
• Membership in a world-class defined benefit pension plan
• Flexible work location (this position can be located at any OntarioHealth atHome office; preference to candidates in the North East)

What will you do?

1. Process bi-weekly union and non-union payroll ensuring compliance with relevant legislation, union contracts, policies, and procedures;
2. Compare and process time verification reports, requests/forms, and other adjustments to ensure accuracy of payroll payments;
3. Work closely with the Human Resources team on integrated processes and data verification;
4. Ensure all payroll processes are checked for accuracy and completeness, adhering to pay deadlines;
5. Process and pay all employee expenses and mileage claims, working with Accounts Payable as needed;
6. Manage changes in positions, status, and leaves, ensuring payments/allowances/deductions and banking information are properly attached to employee profiles;
7. Configure and maintain relevant Quadrant modules;
8. Calculate and process all compensation changes for employees, such as promotions, cost of living adjustments, and retroactive amounts;
9. Process pay changes related to new hires, transfers, salary updates, banking information, deductions, taxation, etc.;
10. Process employee terminations, ensuring proper documentation and payments or recoveries are completed;
11. Serve as payroll subject matter expert, addressing inquiries and providing training on payroll processes and the QHR system;
12. Submit Records of Employment electronically to Service Canada with appropriate coding;
13. Transmit electronic deposits to banks for processing;
14. Complete all year-end payroll activities, including T4s, pension adjustments, and reporting requirements (CCRA, HOOPP, WSIB, EHT);
15. Prepare and ensure the accuracy of payroll-related remittances;
16. Prepare documentation for manual cheque issuance as needed;
17. Maintain security of all employee salary data in accordance with legislative requirements;
18. Prepare and post month-end journal entries;
19. Reconcile payroll-related balance sheet accounts monthly;
20. Compile statistical reports, statements, and summaries related to pay;
21. Compile Records of Employment, T4s, and T4As as needed;
22. Follow safe practices regarding the security and privacy of information;
23. Perform other payroll or functional duties as required.

Minimum of 3 to 5 years of related payroll coordination and administration experience, ideally in a unionized environment, with strong technical skills in various programs.

Advanced knowledge of payroll requirements, including CRA payroll rules, year-end reporting, EHT, WSIB, etc.

Knowledge of collective agreement entitlements and relevant legislation such as Employment Standards Act.

Understanding of general accounting practices including journal entries, reconciliation, and reporting.

Experience in generating reports from payroll systems (Quadrant an asset) and developing spreadsheets using payroll data.

Advanced computer skills and proficiency with Word, Excel, Outlook, etc.

Ability to work independently and manage time effectively.

Strong communication skills, both written and verbal.

Professional, courteous, and respectful in all interactions.

Supportive in responding to employee inquiries and handling sensitive information with tact and judgment.

Patience in generating reports with quick turnaround times.

Ability to establish and maintain positive working relationships with managers and staff.

Proficiency in English; additional language skills are an asset.

Note: A mandatory COVID-19 vaccination policy is in effect. All employees must provide proof of vaccination prior to starting.

What would give you the edge?

• Canadian Payroll Association certification (asset)
• Experience in healthcare or the public sector
• Fluency in French or another language