Payroll Specialist

Michael Garron Hospital; Toronto; On-site; CAD 68,000 - 72,000; Full time

Job summary

Michael Garron Hospital is seeking a Payroll Specialist to join their payroll team during a significant transformation. The ideal candidate should possess extensive Canadian payroll experience in a unionized context, exceptional analytical and technical skills, and a deep understanding of compliance and legislation. The position will contribute to the implementation of a new HRIS system while ensuring accurate payroll processing and reporting.

Qualifications

• 5 years of full cycle Canadian payroll experience in a unionized environment.
• Proven experience with payroll systems, preferably Workday.
• Advanced proficiency in Microsoft Excel and payroll reporting tools.

Responsibilities

• Coordinate complex, full cycle Canadian payroll for a large, unionized environment.
• Maintain payroll schedules ensuring compliance with all deadlines.
• Audit reconciliations and adjustments such as retroactive payments and statutory holidays.

Skills

Attention to detail

Analytical skills

Problem-solving

Communication skills

Organizational skills

Education

Certification from the National Payroll Institute (NPI)

Diploma or degree in Business Administration, Accounting, or Finance

Tools

Workday

SAP

Smart Stream

ANSOS Time and Attendance

Job description

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Overview

Michael Garron Hospital is seeking a Payroll Specialist step into a key role within a payroll team that is embarking on a transformative change through the implementation of a new HRIS system (Workday). The ideal candidate brings strong Canadian payroll experience in a unionized environment and a keen eye for detail and as they will manage the full payroll cycle and deliver advanced technical, analytical, and compliance support. Reporting to the Payroll Manager, this role will play a critical role in ensuring accurate and timely payroll processing in alignment with applicable legislation, collective agreements, and internal policies. The Payroll Specialist will also play a vital role in system transitions, including the implementation of a new HRIS (Workday).

Overview

Michael Garron Hospital is seeking a Payroll Specialist step into a key role within a payroll team that is embarking on a transformative change through the implementation of a new HRIS system (Workday). The ideal candidate brings strong Canadian payroll experience in a unionized environment and a keen eye for detail and as they will manage the full payroll cycle and deliver advanced technical, analytical, and compliance support. Reporting to the Payroll Manager, this role will play a critical role in ensuring accurate and timely payroll processing in alignment with applicable legislation, collective agreements, and internal policies. The Payroll Specialist will also play a vital role in system transitions, including the implementation of a new HRIS (Workday).

Primary Responsibilities

Payroll Operations & Compliance

• Coordinate complex, full cycle Canadian payroll for a large, unionized environment.
• Maintain payroll schedules to ensure compliance with legal, contractual and organizational deadlines
• Accurately process statutory deductions, pension contributions (HOOPP), and other earnings / deductions.
• Audit reconciliations and adjustments such as retroactive payments, vacation payouts, sick leave, and statutory holidays.
• Interpret and apply collective agreements and employment standards.
• Prepare and submit government remittances and ROE’s.
• Participate in Year End processing including : reconciling and balancing annual taxable earnings and deductions, pension adjustments and creating CRA exports, coordination of T4 and T4A production.
• Implementing payroll-related changes for new collective agreements, including retroactive payments
• Responsible for auditing, communicating and correcting GL issues and errors with Finance in order to successfully complete payroll processing on a bi-weekly basis
• Supporting and liaising with Finance to balance Bi-weekly and Year-end adjustments

System and Process Optimization

• Serve as a subject matter expert for payroll systems including ANSOS Time and Attendance, Smart Stream, SAP, and Workday.
• Participate in the development, testing, and implementation of HRIS and payroll system enhancements.
• Ensure data integrity across payroll, HR, and timekeeping systems.
• Collaborate with IT to troubleshoot and resolve system issues.
• Identifying gaps, collaborating and recommending process improvements to protect the clients and the organization

Project & Process Improvement

• Create and validate payroll reports for internal stakeholders and compliance purposes.
• Conduct payroll audits, reconciliations, and variance analyses.
• Support internal and external audits through preparation of documentation and timely responses.
• Involvement on process improvement projects, assisting to test changes in programming to ensure the process control has been applied

Reporting & Analytics

• Generate, analyze, and validate payroll-related to support internal stakeholders and compliance requirements.
• Provide detailed audits, reconciliations, and variance analysis on payroll transactions.
• Support internal and external audits by preparing documentation and responding to information requests.

Stakeholder Engagement & Communication

• Providing excellent customer service to inquiries, resolving day-to-day payroll issues, and providing timely advice for employees, managers, doctors, Human Resources, Finance, and Corporate Health & Safety Service
• Collaborate cross-functionally with HR, Finance, IT, and department managers to ensure seamless payroll integration with timekeeping, benefits, and HR systems.
• Ensure payroll practices remain aligned with current legislation, collective agreements, and internal policies.
• Respond to complex payroll inquiries from internal stakeholders and provide accurate, timely resolutions.
• Partner with Finance to support payroll reporting, reconciliations, and budget-related matters.
• Work with IT on payroll system maintenance, troubleshooting, testing, and upgrades.
• Liaise with external partners, including financial institutions, government agencies, and benefits and pension providers, to ensure accurate payroll processing, compliance, and reporting.

EDUCATION

• Certification from the National Payroll Institute (NPI) – required and in good standing.
• Diploma or degree in Business Administration, Accounting, or Finance – preferred.

Qualifications

• Minimum 5 years of progressive, full cycle Canadian payroll experience in a unionized environment (healthcare preferred).
• Proven experience with HRIS and payroll systems, preferably Workday.
• Strong track record in payroll implementations, system integrations, and process optimization.
• In-depth knowledge of employment legislation, payroll regulations, and pension plans such as HOOPP.
• Sound judgment in interpreting legislation, policies, and collective agreements.
• Ability to identify issues and escalate complex matters to the Payroll Manager when necessary.
• Advanced proficiency in Microsoft Excel and payroll reporting tools.
• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Excellent communication skills, both written and verbal, with a focus on professionalism and collaboration.
• High degree of accuracy, confidentiality, and organizational ability
• Good work and attendance record required.
• All employees of Michael Garron Hospital (MGH), a division of Toronto East Health Network (TEHN) [formerly Toronto EastGeneral Hospital (TEGH)] agree to work within the legislated practices of the Occupational Health and Safety Act of Ontario.
• All employees of MGH are responsible to contribute to a transparent culture of patient and staff safety by adhering to and abiding by patientand staff safety policies and procedures set by MGH.
• All employees are accountable for protecting the psychological health and safety of themselves and their co-workers through adherence to MGH's policies and practices.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Human Resources

Hospitals and Health Care

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