Payroll Specialist

Wärtsilä Corporation; Surrey; Hybrid; CAD 75,000 - 82,000; Full time

Job summary

A leading technology company is seeking a Payroll Specialist to manage payroll operations across Canada and the US. This full-time hybrid role requires expertise in payroll processing and compliance with Canadian regulations. The successful candidate will join a dynamic team committed to innovation and sustainability, offering a competitive salary and comprehensive benefits.

Benefits

Extended Medical & Dental Coverage

RRSP Matching (up to 7%)

4 Weeks of Vacation

5 Paid Personal Days

Qualifications

• 3-5 years of payroll experience.
• Experience with payrolls exceeding 300 employees.
• Strong knowledge of Canada payroll processing.

Responsibilities

• Running payroll for 160 employees in Canada.
• Preparing and processing bi-weekly payrolls.
• Ensuring compliance with federal and provincial laws.

Skills

Excel

Payroll Processing

Time Management

Education

FPC or CPP Certification

Tools

UKG Payroll Software

Job description

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Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. Since 1834, continuous improvement and game-changing ideas have been part of our DNA. Together, we can create new business opportunities and a more sustainable future that we can all be proud of.

We aim to transition the world towards a decarbonized and sustainable future. By pushing the boundaries of engineering and technology, we can make a difference. We are always seeking future-oriented talent – want to join the ride?

About the role

This full-time hybrid position requires two days per week at the office. The location will be either Downtown Vancouver, Surrey, or our Toronto facility (305 Milner Ave #703), depending on the candidate's proximity.

As a Payroll Specialist, reporting to the North America Payroll Manager, you will be responsible for tasks across Canada and the United States, including but not limited to:

• Running payroll for 160 employees in Canada and supporting payroll tasks for a total of 950 employees in the US.
• Reviewing new hire setups, employee changes, and voluntary deductions prior to payroll processing.
• Preparing and processing hourly and salaried bi-weekly payrolls.
• Setting up state withholding and unemployment tax accounts.
• Reviewing and setting up new garnishments.
• Ensuring compliance with federal and provincial laws and regulations (CRA, CPP, EI, etc.).
• Calculating and administering employee deductions, vacations, and stationary holiday pay.
• Preparing and filing T4, ROE, and other payroll-related tax forms.
• Responding to unemployment claims.
• Calculating new hire pay, termination pay, and any required adjustments to normal pay.
• Processing stops, payments, or adjustments of payroll.
• Calculating bonuses as requested.
• Ensuring accuracy in computing, withholding, and deductions.
• Performing month-end reporting.
• Performing other duties and special projects as assigned.

Qualifications

To be successful in this role, you should have:

• Experience working with payrolls exceeding 300 employees, including multi-state payrolls.
• Proficiency in Excel.
• 3-5 years of payroll experience.
• Strong knowledge of Canada payroll processing.
• Ability to work independently in a time-sensitive environment.
• Proficiency in UKG Payroll Software (preferred).
• FPC or CPP certification (preferred).

Successful applicants must be authorized to work in Canada without sponsorship.

The annual salary range for BC residents is $75,000 CAD - $82,000 CAD. The starting salary will be determined based on education, experience, and internal equity considerations.

Wärtsilä Canada offers a generous benefits package, including extended medical & dental coverage, RRSP matching (up to 7%), 4 weeks of vacation (with increases over time), and 5 paid personal days per year.

Wärtsilä is committed to Employment Equity, supports diversity, and encourages applications from all qualified individuals, including women, visible minorities, Indigenous persons, and persons with disabilities.

If you require accommodation during the recruitment process, please inform us, and we will support your request.

We value diversity, inclusion, and equal employment opportunities, allowing everyone to be their authentic selves and succeed based on merit and abilities.

Since April 2025, Wärtsilä in Canada has implemented a hybrid work model: employees within 60 km of an office work 2 days per week in-office, providing flexibility and in-person collaboration. More details will be shared during the interview process.

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for marine and energy markets. Our team of 18,300 professionals across more than 230 locations in 77 countries is driving industry decarbonization. Learn more at www.wartsila.com.