Payroll Specialist

Gateway Seminary of the Southern Baptist Convention; Ontario; On-site; USD 56,000 - 62,000; Full time

Job summary

An established industry player is seeking a dedicated payroll specialist to join their Human Resources team. This role involves processing payroll, managing employee records, and providing administrative support. Ideal candidates will have a strong background in payroll processing and excellent communication skills. Embrace the opportunity to contribute to a mission-driven organization that shapes future leaders while working in a collaborative and supportive environment. If you are detail-oriented and passionate about HR, this position is perfect for you.

Qualifications

• High school diploma required; college courses in accounting preferred.
• 2+ years of payroll or HR experience is preferred.

Responsibilities

• Process bi-weekly and semi-monthly payroll for employees.
• Maintain confidential employee records and ensure compliance.

Skills

Payroll Processing

Administrative Support

Interpersonal Skills

Technical Skills

Communication Skills

Problem Solving

Education

High School Diploma/GED

College Courses in Accounting/Payroll

Tools

MS Office Suite

Jenzabar

Job description

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Summary: This position processes payroll and provides general administrative and technical support to the Director of Human Resources and the Human Resources Department.

Essential Duties and Responsibilities: The following duties are considered essential to the job. With or without reasonable accommodation, qualified individuals must have the ability to:

• Process bi-weekly and semi-monthly in-house payroll for exempt and non-exempt employees.
• Process monthly, quarterly, and annual income tax reports for tax filings, including W-2 processing, and Affordable Care Act (ACA) Reporting.
• Collect and manage online hourly time clock entries for payroll processing.Advise employees and supervisors on system use, as well as related labor and timekeeping laws and policies.
• Administer sick, vacation, and personal holiday accruals and tracking. Advise employees on related policies.
• Provide clerical support by answering phone calls, greeting visitors in the HR area, assisting with form requests, certifying I-9 Forms, and responding to email requests for assistance.
• Maintain and prepare wage reporting data for the annual worker’s compensation audit.
• Maintain confidential employee records according to legal and Seminary retention requirements.
• Ensure applicable payroll deductions and other entries are maintained for employee benefit plans and the ACA.

·Track and upload monthly contributions for GuideStone Retirement Plan.

·Provide support by preparing various internal and external employee/employment reports.

• Perform additional duties as required.

Job duties are not limited to the list shown above and may be revised from time to time as deemed appropriate by the Seminary.

Core Values:Gateway Seminary is a confessional institution owned by the Southern Baptist Convention.While the seminary serves the larger evangelical Christian community, employees must embrace the values and standards the seminary represents as it fulfills its mission of shaping Christian leaders.Employees are expected to abide by the Baptist Faith and Message 2000, as well as our bylaws, and be an active member in their local church.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

Service: Manages difficult or emotional situations; Responds promptly to requests for assistance; Meets commitments.

Interpersonal Skills: Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control.Remains open to others’ ideas and tries new things.

Technical Skills: Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication: Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to other’s views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone’s efforts to succeed; Promotes atmosphere of constant improvement.

Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school diploma/GED required.College courses or certificate in accounting/payroll and/or human resources, and 2+ years of payroll, HR, or accounting experience preferred. Experience with an in-house payroll system is a plus.

Language Skills: English required. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.Ability to write reports, business correspondence, and procedure manuals.Ability to effectively present information and respond to questions from groups of mangers, clients, customers and the general public.

Mathematical Skills:Ability toadd, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

Reasoning Ability:Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Computer Skills: To perform this job successfully, an individual must know MS Office Suite software (Word, Excel, Outlook, and PowerPoint), Internet, 10-key by touch; Must be able to adapt to new systems; Jenzabar or other in-house system experience is a plus.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions.

While performing the duties of this job the employee is required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear; the employee is frequently required to sit.The person is occasionally required to stand and walk.Must occasionally lift and/or move up to 20 pounds. Specific vision requirements of this job include close vision and ability to focus.

Work Environment: The work environment characteristics described here are representative of those a person encounters while performing the essential functions of this job.The work environment is usually quiet, though moderate noise can occur at meetings and social events.It is a well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Higher Education

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