Payroll Specialist

SJC; Ontario; On-site; CAD 55,000 - 63,000; Full time

Job summary

SJC is seeking a detail-oriented Payroll Specialist to manage bi-weekly payroll for around 300 employees. The role requires a solid understanding of payroll principles, detail-oriented processing, and compliance with Canadian payroll legislation. SJC offers a comprehensive benefits package, ensuring the professional development and well-being of its employees.

Benefits

Health and Dental Benefits

Employee & Family Assistance Program (EFAP)

Scholarship program for employees’ children

Discounted annual GoodLife membership

Participation in the Perkopolis Perk Program

Qualifications

• Minimum of 3-5 years of experience in payroll processing.
• Experience in processing multi-division payroll is a must.
• Familiarity with Canadian payroll legislation required.

Responsibilities

• Process bi-weekly payroll for all salaried and hourly employees.
• Ensure compliance with all federal and provincial payroll legislation.
• Act as a point of contact for employee payroll inquiries.

Skills

Attention to detail

Analytical skills

Problem-solving abilities

Communication

Organizational skills

Education

Post-secondary education in Accounting, Finance, Business Administration

Payroll Compliance Practitioner (PCP) certificate

Tools

ADP WFN

Job description

Join to apply for the Payroll Specialist role at SJC

Join to apply for the Payroll Specialist role at SJC

This range is provided by SJC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$55,000.00/yr - CA$62,500.00/yr

About SJC: A Leader in Canadian Communications

SJC stands as Canada’s largest privately owned communications company, distinguished by its portfolio of leading media brands, including Toronto Life, Chatelaine, and Maclean’s. A dynamic and influential organization within the industry, SJC excels in the creation, publication, and production of best-in-class content through its comprehensive content and creative studios, advanced advertising technology, and state-of-the-art print facilities. We collaborate with clients across North America to deliver innovative marketing solutions that effectively inform, inspire, and empower audiences across all platforms. With significant reach and influence, SJC has proudly been recognized as one of Canada’s Best Managed Companies for 22 consecutive years, a testament to our commitment to excellence. To learn more about our organization, please visit www.stjoseph.com.

The Opportunity: Payroll Specialist

We're looking for a detail-oriented and organized Payroll Specialist to join our team. In this role, you'll be responsible for the accurate and timely processing of biweekly payroll for our 300 employees. If you have a solid understanding of payroll principles, a keen eye for detail, and are eager to contribute to a dynamic team, we encourage you to apply!

Key Responsibilities:

Payroll Processing:

• Process bi-weekly payroll for all salaried and hourly employees, ensuring the accuracy of wages, salaries, benefits, deductions, and statutory remittances.
• Review and verify all payroll inputs, including new hires, terminations, changes in compensation, benefit enrollments, and leaves of absence.
• Calculate and process special payments such as bonuses and commissions.
• Reconcile payroll data to ensure accuracy and resolve any discrepancies.
• Import timesheet data from NetSuite on a weekly basis and verify hours with management as discrepancies arise

Compliance & Reporting:

• Ensure strict adherence to all federal and provincial payroll legislation (e.g., Canada Revenue Agency (CRA) regulations, Employment Standards Act (ESA), workers' compensation).
• Prepare and submit all required payroll remittances (e.g., source deductions, WSIB/CSST).
• Prepare payroll & benefit journal entries following each payroll run.
• Assist with the generation and distribution of T4s, ROEs, and other year-end tax forms.
• Prepare various payroll reports for management, finance, and HR as required.
• Stay informed about changes in payroll legislation.

System Management & Improvement:

• Maintain accurate employee records within the ADP payroll system for multiple divisions.
• Identify opportunities for process improvements to enhance efficiency and accuracy.

Employee Support:

• Act as a point of contact for employee payroll inquiries, resolving issues promptly and professionally.
• Provide clear and concise explanations of payroll-related matters to employees.

Other duties:

• Work closely with HR, Finance, and other departments to ensure seamless information flow and data accuracy.
• Help keep payroll & employee files up to date as required
• Prepare semi-monthly benefit reporting & invoices for management approval and follow up to obtain approval as required
• Assist with internal and external payroll audits.
• Other duties as needed

What you'll need to be successful in this role:

Education:

• Post-secondary education in Accounting, Finance, Business Administration, or a related field.
• Payroll Compliance Practitioner (PCP) certificate is a must

Experience:

• Minimum of 3-5 years of experience in payroll processing.
• Experience in processing payroll that includes importing data
• Experience in processing payroll for both hourly and salaried employees.
• Experience in processing multi-division payroll is a must
• Familiarity with Canadian payroll legislation, including federal and provincial tax laws.

Skills:

• Proficiency with payroll software with ADP WFN a strong asset.
• French language skills a strong asset.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Accounting skills pertaining to payroll (GLI reporting)
• Excellent communication (written and verbal) and interpersonal skills.
• Ability to handle confidential information with discretion and integrity.
• Strong organizational and time management skills, with the ability to prioritize and meet deadlines.
• Ability to work independently and as part of a collaborative team.

Benefits at SJC:

SJC is committed to the well-being and professional development of its employees. Our comprehensive benefits package includes:

• Health and Dental Benefits
• Employee & Family Assistance Program (EFAP) and access to online health & wellness resources through Homewood Health.
• Scholarship program available for employees’ children.
• Exclusive employee subscription rates for SJC publications.
• A complimentary 1-year Toronto Life Insider membership.
• Discounted annual GoodLife membership.
• Participation in the Perkopolis Perk Program, offering employee pricing at a wide range of retailers

A Workplace Built for Everyone:

SJC is proud to be an equal-opportunity employer, where everyone feels welcome and has the opportunity to thrive. We're committed to creating inclusive and barrier-free recruitment processes and work environments. If you're contacted for an interview and require any accommodations to ensure a fair and equitable experience, please let our Human Resources team know. We'll handle any information you share with complete confidentiality.

Inclusion at SJC

Equality and respect for all is one of our founding values and core beliefs at SJC. We are a diverse group with associates of all ages, orientations, races and talents. We celebrate this diversity and we draw strength from it. Inclusivity at SJC means fostering a culture that welcomes and respects each individual as equal – both inside our walls and within the larger community.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Human Resources

• Industries

  Marketing Services and Book and Periodical Publishing

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