Payroll Specialist

The Pod Group; Mississauga; On-site; CAD 55,000 - 60,000; Full time

Job summary

The Pod Group partners with a not-for-profit organization in Mississauga to recruit a Payroll Specialist who will support financial operations and payroll processing. This hands-on role requires meticulous organization and a strong sense of integrity within a nonprofit environment.

You will manage accounts payable and payroll duties, ensure GAAP compliance, and contribute to accurate financial reporting under Finance leadership.

Qualifications

• 2+ years of experience in finance/accounting.
• Experience with GAAP in a not-for-profit environment.
• Strong attention to detail and accuracy.
• Excellent organizational and prioritization skills.
• Ability to work in a collaborative team.
• Vulnerable Sector Check required.

Responsibilities

• Process accounts payable and accounts receivable accurately.
• Prepare general ledger entries: journal entries, recurring entries, accruals, prepaid expense allocations.
• Generate reports for internal and external users.
• Reconcile balance sheet and income statements; ensure data accuracy.
• Verify invoices with supporting documentation; maintain internal controls.
• Handle banking functions and EFT payments.
• Payroll duties: maintain payroll data, update exemptions, prepare ROEs in ADP, produce earnings/tax/deductions reports.
• Ensure payroll compliance and resolve discrepancies.
• Other duties assigned by Finance leadership.

Skills

Finance/Accounting experience

Not-for-profit accounting

Attention to detail

Education

Diploma/Certificate in Accounting

Tools

Sage 50 Premium

Job description

COMPASSIONATE STRATEGIC DETAIL-ORIENTED RESOURCEFUL CLIENT-CENTRED

A not-for-profit, community-based organization dedicated to supporting vulnerable individuals to live their best lives.

Are you passionate about accounting and supporting vulnerable clients?

The Pod Group is partnering with this amazing organization to place a resourceful, hands-on, and organized individual to fulfill the role of Payroll Specialist.

WHY YOUR ROLE MATTERS

We are partnering with our client in search of a highly enthusiastic, detail-oriented, and organized Payroll Specialist. Reporting to Finance leadership, this role will perform duties related to accounts payable and payroll, while ensuring financial information, records, administrative functions, and day-to-day requirements are accurate and current. This is accomplished by providing accurate, timely, and responsive completion of financial tasks for the agency. This will ensure smooth and efficient financial operations aligning to meet the agency's operational goals and compliance with internal financial and accounting policies.

HOW YOU WILL MAKE AN IMPACT

Financial Administrative Duties

• Timely and accurate processing of accounts payable, and accounts receivable following GAAP Generally Accepted Accounting Principles and applying them in a not-for-profit organization.
• Prepare general ledger transactions:
  • journal entries,
  • recurring entries,
  • accruals,
  • allocation of prepaid expenses
• Generate reports for internal and external users as required.
• Prepare accurate and timely reconciliation of balance sheet and income statement analysis to ensure accuracy of the accounts.
• Verify authorization and obtain supporting documentation before processing invoices.
• Ensure credit cards and petty cash adhere to necessary internal controls.
• Review accounting transactions for data accuracy.
• Maintain an electronic filing structure, create folders, and files appropriately, and ensure that documents are stored securely.
• Perform banking functions, including deposits and EFT payments.
• Monthly reconciliation of bus tickets, gift cards, and donations in Canada Helps to GL.
• Other duties as assigned.

Payroll Duties

• Maintains payroll information by collecting, calculating, and entering data;
• Updates payroll records by entering changes in exemptions, insurance coverage, saving deductions, job title, and department transfers;
• Terminate employees and prepare ROE in ADP;
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages;
• Review and balance payroll data along with ADP reports for accuracy;
• Resolves payroll discrepancies by collecting and analyzing information;
• Provides payroll information by answering questions and requests;
• Maintains payroll operations by following policies and procedures, and reporting changes as required.
• Other duties as assigned, such as agency special projects as assigned annually by Finance leadership.

WHAT YOU WILL BRING

• Minimum 2 years’ experience in Finance/Accounting.
• Diploma/Certificate in Accounting or related.
• Working knowledge of overall accounting standards, practices, and procedures.
• Understanding of accounting functions in a not-for-profit environment.
• Demonstrated a high level of trust, integrity, and work ethic.
• Proficient in the use of Sage 50 Premium.
• Excellent attention to detail and high level of accuracy.
• Excellent ability to prioritize daily work to meet deadlines.
• Strong analytical and problem-solving skills with a solutions-oriented approach.
• Demonstrated ability to set priorities, meet deadlines, and organize a high-volume, fluctuating workload.
• Ability to apply critical thinking to evaluate information effectively and provide appropriate recommendations or feedback.
• Ability to employ a systematic and efficient approach to work.
• Commitment to quality and excellence, and continual professional growth.
• Superior written and verbal communication skills.
• Superior organizational skills.
• Ability to work successfully as a team member in a diverse environment.
• Ability to adapt and learn quickly.
• Vulnerable Sector Check required.

OUR COMMITMENT TO EDIB

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity,diversity, inclusivity, and belonging.

OUR PARTNERSHIP - THE POD GROUP

The Pod Group (PG) connects candidates with amazing career opportunities in Ontario! We collaborate extensively with not-for-profit and community-based organizations, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique candidate experience that integrates equity, diversity, inclusion and belonging in our engagement with candidates. Our recruitment strategy focuses on learning more about your career goals and aligning your passion with mission-driven work.

We thank you for your interestinapplying!

Salary Range: $55,000 to $60,000 CAD Annually

Vacancy: Current Opening