Payroll Specialist

Walterfedy; Hamilton; On-site; CAD 70,000 - 90,000; Full time

Job summary

WalterFedy is seeking a Payroll Specialist to manage payroll operations across multiple provinces. You will ensure accurate processing of wages, deductions, and taxes for 350+ employees and act as the primary contact for payroll inquiries.

The role requires 5+ years of payroll experience, PCP certification, and proficiency with Dayforce and Excel. You will collaborate with HR and finance on new hires, terminations, and changes, while ensuring compliance with applicable laws and company policies.

Qualifications

• PCP certification is required.
• Minimum of 5 years of progressive payroll experience.
• Knowledge of payroll legislation and governance.
• Familiarity with provincial and federal regulations for payroll.

Responsibilities

• Process payroll for 350+ employees accurately and on time, including wages, deductions, and taxes.
• Maintain payroll records and employee information respecting confidentiality.
• Respond to employee inquiries about payroll, benefits, and taxes.
• Coordinate with HR and finance on hires, terminations, and changes including ROEs.
• Reconcile payroll reports and resolve discrepancies to ensure data accuracy.
• Prepare and submit payroll tax filings and reports following regulations.
• Stay updated on payroll law changes and update systems accordingly.
• Assist in payroll-related financial reporting and audits.
• Contribute to special projects and process improvement initiatives.

Skills

Attention to detail

Education

Diploma in Accounting/Finance

Tools

Dayforce

Microsoft Excel

Job description

Posted Tuesday, August 18, 2026 at 4:00 AM

Role at a Glance

As a Payroll Specialist, you'll play a crucial role in managing payroll processes for our multi-province integrated design firm. This position requires a strong understanding of payroll principles, regulations, and best practices, coupled with demonstrated experience in processing payroll accurately and efficiently. The Payroll Specialist serves as the primary point of contact for all payroll-related inquiries and ensures compliance with applicable laws and company policies.

This role offers an opportunity for an experienced payroll professional to contribute to the smooth operation of payroll processes and ensure compliance with payroll laws and regulations within a dynamic consulting firm environment.

What you will do

• Process payroll for 350+ employees accurately and on time, including calculation of wages, deductions, and taxes.
• Maintain payroll system, records, and employee information in compliance with confidentiality and data protection policies.
• Respond promptly to employee inquiries regarding payroll, taxes, benefits, and other related matters.
• Coordinate with HR and finance departments to ensure accurate and timely processing of new hires, terminations, and changes to employee status, including ROEs.
• Reconcile payroll reports and resolve discrepancies to ensure accuracy of payroll data.
• Prepare and submit payroll tax filings and reports in compliance with federal and provincial regulations.
• Stay informed about changes in payroll laws and regulations and update payroll systems and procedures accordingly.
• Assist in the preparation of payroll-related financial reports and analysis as needed.
• Assist in audits of payroll records and processes, ensuring compliance with company policies, regulatory requirements, and accounting standards.
• Contribute to special project teams, as required.
• Proactively identify areas for improvement and assist with the re-engineering of internal processes to improve functionality and efficiency.
• Demonstrate a strong commitment to our company values of quality, client focus, teamwork, sustainability, and community, integrating these principles into daily work practices and interactions with colleagues, clients, and stakeholders

What you bring to the table

• PCP certification is required.
• Minimum of 5 years of progressive experience in payroll-related roles.
• Proficiency in Dayforce and Microsoft Excel.
• Diploma in Accounting, Finance, or related field in an asset.
• Knowledge of legislation and governance of payroll and employment standards.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Ability to prioritize tasks, manage deadlines, and adapt to changing priorities in a fast-paced environment.
• Commitment to accuracy, integrity, and confidentiality in handling personal information.

Working Conditions

The Payroll Specialist operates within a framework of collaborative decision-making, consulting with higher-level authorities to ensure adherence to best practices and timely task execution. They conduct independent analysis, exercising judgment in interpreting data and resolving complexities, while providing guidance to junior colleagues. With a minimum of 5 years' experience and a PCP designation, they navigate tasks under general direction, emphasizing proactive understanding of processes. This role demands continuous mental focus, occasional response to emergencies, and low-intensity physical effort, while offering a work environment free from disagreeable elements

Life at WalterFedy

As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.

Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.

WalterFedystrives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminateon the basis ofrace, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require an accommodation toparticipatein the application process, please contact [e-mail] or call 519-576-2150.

Thank you for your interest inWalterFedy!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.