Payroll Services Representative

Fraser Health Authority; New Westminster; On-site; CAD 35,000 - 50,000; Full time

Job summary

Fraser Health Authority in New Westminster, BC, is seeking a Payroll Services Representative to manage payroll processing, account analysis, and data reconciliation. This in-office role follows a 37.5-hour week as a Regular Full-Time position in New Westminster, BC.

Responsibilities include monitoring accounts, processing pay runs, and ensuring compliance with deadlines and legislation. The successful candidate will have Grade 12, payroll training, and 3 years of related experience.

Qualifications

• Grade 12 and payroll course plus 3 years of related payroll experience.
• Equivalent combination of education, training and experience acceptable.

Responsibilities

• Performs account analysis and reconciles designated payroll accounts.
• Identifies problems and discrepancies and takes corrective action.
• Reviews payments from benefit carriers for accuracy and completeness.
• Supports bi-weekly pay run and direct deposits to banks.
• Prepares retroactive and adjustment payments as required.
• Resolves bank rejections of direct deposits and ensures payroll deadlines.

Skills

Typing 35 wpm

Verbal communication

Written communication

Interpersonal skills

Physical ability

Supervision

Organization

Equipment operation

Education

Grade 12

Payroll course

3 years payroll experience

Job description

Salary

The salary range for this position is CAD $31.64 - $31.64 / hour

Job Summary

Join our Payroll Services team with Fraser Health in the role of Payroll Services Representative. You will be responsible for processing payroll, performing account analysis and data reconciliation, taking corrective action where required. You will also monitor and maintain the daily operation of accounts such as the WorkSafe BC, Health Benefit Trust, Employer Health Tax (EHT), Pension Corporation, Pacific Blue Cross, and union billings.

This is a Regular Full-Time opportunity located in New Westminster, BC. This position requires in-office work and follows a 37.5-hour workweek.

Job Duties

• Performs account analysis by monitoring and maintaining the daily operation of designated accounts such as WorkSafe BC, Health Benefit Trust, EHT, Pension Corporation, Pacific Blue Cross, union billings, as assigned.
• Reconciles designated accounts by analyzing, reviewing, extracting and interpreting information.
• Identifies problems and discrepancies such as imbalance of monthly statements, examines documents to determine the reasons for problems and discrepancies, following up with other parties where necessary
• Resolves discrepancies by taking corrective action; prepares entries or required forms to balance as required.
• Reviews incoming documents such as payments from benefit carriers for accuracy, comparability and completeness in accordance with department standards.
• Responsible for supporting or executing the bi-weekly pay run and post process (file extraction and import, reviewing, auditing and correcting select information as needed), including sending the electronic information to the bank for the direct deposit of pay.
• Prepares retroactive, adjustment payments and/or replacement payments by extracting, reviewing and verifying information from the payroll system to accurately calculate the amounts owing, generating manual cheques and payments where necessary with the authorization of managers or designates
• Takes action to resolve bank rejections of direct deposit payments for reasons such as incorrect or closed accounts.
• Adheres to Payroll deadlines, Federal and Provincial Legislation and Collective Agreements.
• Performs other related duties as assigned.

Qualifications

• Completion of Grade 12
• Successful completion of a recognized payroll course through the National Payroll Institute or Canadian Payroll Association
• Three (3) years' recent related Payroll experience
• An equivalent combination of education, training and experience may be acceptable.

Curious to learn what it's like to work here? Connect with us! We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.

Detailed Overview

The Payroll Services Representative performs account analysis and account reconciliation, taking corrective action where required; coordinates, monitors and maintains the daily operation of accounts such as the WorkSafe BC, Health Benefit Trust, Employer Health Tax (EHT), Pension Corporation, Pacific Blue Cross, and union billings; processes the scheduled pay runs, manual cheques and retroactive payments when required; develops ad hoc reports, as required.

Responsibilities

• Performs account analysis by coordinating, monitoring and maintaining the daily operation of designated accounts such as WorkSafe BC, Health Benefit Trust, EHT, Pension Corporation, Pacific Blue Cross, union billings and any designated accounts, as assigned.
• Reconciles designated accounts by analyzing, reviewing, extracting and interpreting information; identifies problems and discrepancies such as imbalance of monthly statements, examines documents to determine the reasons for problems and discrepancies; resolves discrepancies by taking corrective action; prepares journal entries and required forms to balance to the general ledger as required.
• Reviews incoming documents such as payments from benefit carriers for accuracy, comparability and completeness in accordance with department standards; identifies, investigates and reconciles discrepancies by following up with other departments where necessary.
• Extracts files from the staff scheduling systems by uploading and posting these files into the payroll system; reviews error reports and takes corrective action, as required; responsible for the bi-weekly pay run and post process and sending the electronic information to the bank for the direct deposit of pay.
• Prepares retroactive or adjustment payments by extracting information from the payroll system and uploading this information into spreadsheets to calculate the amounts owing.
• Prepares and distributes manual cheques as required by performing duties such as receiving authorization from managers or designates, verifying the accuracy of the requested payments from the payroll system, printing and distributing manual cheques.
• Takes action to resolve bank rejections of direct deposit payments for reasons such as incorrect or closed accounts; performs duties such as replacing the payment in the payroll system by preparing a manual cheque.
• Prepares ad hoc reports by downloading information from the payroll system, extracting the information by using an emulation program and uploading this information into Microsoft Access or Excel.
• Extracts information from the payroll system to determine the recoverable amounts to be billed to the unions for hours worked on their behalf; upon receipt of payments, performs account analysis to ensure that the amounts paid balance to the amounts billed; identifies discrepancies and takes corrective action, as required.
• Conducts training programs for the time and attendance module for new timekeepers; conducts on-going update sessions to ensure accurate timekeeping and prevent overpayments.
• Performs other related duties as assigned.

Qualifications

Education, Training & Experience

Grade 12, successful completion of a recognized payroll course and three (3) years' recent related experience or an equivalent combination of education, training and experience.

Skills & Abilities

• Ability to type at 35 wpm.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to supervise.
• Ability to organize work.
• Ability to operate related equipment.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka'pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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