Assistant, HR Consulting Services

Fraser Health; Surrey; On-site; CAD 35,000 - 46,000; Full time

Job summary

Fraser Health is hiring a Casual Assistant, HR Consulting Services in Surrey, BC to provide administrative support, schedule coordination, and clerical duties within the HR team.

You will draft correspondence, generate reports, manage calendars, handle confidential information, and help implement new processes, contributing to efficient operations and a respectful workplace.

Qualifications

• Grade 12 with admin courses and 1 year related experience or equivalent.
• Ability to type, file, and manage records with confidentiality.

Responsibilities

• Draft, transcribe and type correspondence, reports and presentations.
• Respond to inquiries; triage and direct to appropriate area.
• Manage calendars; schedule meetings and coordinate conferences.
• Coordinate workflows; set up access for new staff and orientation.
• Liaise with IT for tech requirements and inventory tracking.
• Prepare expenses, invoices and timekeeping records.

Skills

Typing 45 wpm

Verbal & written comms

Independent work

Planning & prioritization

Confidential information handling

Computer literacy

Education

Grade 12 + admin courses

Tools

MS Office

Job description

Salary

The salary range for this position is CAD $25.26 - $33.15 / hour

Job Summary

We are hiring a Casual Assistant, HR Consulting Services to join our team in Surrey, B.C.

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Important to know Before we can finalize any offer of employment, you must:

• Confirm you are legally entitled to work in Canada

Take the next step and apply so we can continue the conversation with you.

#LI-DNI

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Reporting to the Leader, Respectful Workplace and providing assistance to the Leaders, HR Consulting Services, provides administrative and clerical support by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

1. Provides administrative support by drafting, transcribing and typing correspondence, reports, presentations, memoranda and enters data into computerized word processing, spreadsheet and database software applications.
2. Researches, organizes, and summarizes support materials. Generates reports and presentations.
3. Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or triaging requests and inquiries, including confidential and sensitive information to appropriate area or individual.
4. Manages appointment calendars including scheduling and coordinating meetings and/or conferences. Compiles meeting information and distributes as appropriate. Resolves scheduling conflicts and issues.
5. Coordinates the work flow within the assigned area including postings. Receives, reviews, and processes information and takes follow-up action as required, including setting up user access for new staff and coordinating their orientation.
6. Coordinates technology requirements for the department, such as tracking inventory, movement, and upgrades and liaises with IT partners to resolve any issues.
7. Coordinates office equipment set up and moves and resolves any problems that may arise.
8. Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
9. Performs general clerical functions such typing, photocopying, faxing, scanning and filing information, records, and materials. Sorts and distributes incoming and outgoing mail, faxes, internal correspondence and courier documents.
10. Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, sends notification to interested parties, confirms attendees, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
11. Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed including record destruction, and conducting file searches for requested information.
12. Prepares and processes expenses, invoices and timekeeping records.
13. Performs other related duties.

Qualifications

Grade 12 supplemented with courses from a recognized administration program plus one (1) year recent, related experience; or an equivalent combination of education, training and experience.

COMPETENCIES:

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Ability to type 45 w.pm.
• Ability to communicate effectively both verbally and in writing.
• Ability to work independently and in cooperation with others utilizing effective interpersonal skills
• Ability to plan, organize and prioritize work including balancing workload and meeting deadlines
• Demonstrated ability to handle sensitive and confidential information
• Ability to operate a personal computer and apply a variety of software applications.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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