Payroll Representative

Fanshawe Toronto@ILAC; London; Hybrid; CAD 49,000 - 56,000; Full time

Job summary

Fanshawe College in London, Ontario is seeking a Payroll Representative to process payroll cycles for salaried and hourly staff, ensuring accuracy and compliance with collective agreements and college policies. The role acts as a main payroll contact for employees and managers, handling deductions, earnings, and year-to-date adjustments.

Hybrid work is available with in-person duties on campus in London. A post-secondary diploma in payroll/HR and PCP certification, plus 3 years of full-cycle

Qualifications

• Post-secondary 2 year diploma in Business, Finance, Human Resources or related field required with specialization in payroll/compensation preferred
• Payroll Compliance Professional (PCP) certification with the National Payroll Institute
• Minimum 3 years recent and practical experience processing full cycle payroll (hourly and salaried) in a large organization with multiple collective agreements
• An equivalent combination of education and experience may be considered
• Demonstrated experience with compliance and statutory requirements

Responsibilities

• Administration of Payroll System including bi-weekly and bi-monthly cycles for salaried and hourly employees
• Review inputs and ensure compliance with collective agreements and policies
• Calculate and reconcile payroll deductions and earnings; process adjustments and top-ups
• Prepare and reconcile T4s and ROEs as required by legislation
• Produce payroll reports and respond to inquiries from staff and departments

Job description

Interested in growing your career at Fanshawe College?

Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Working at Fanshawe College

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date:

November 5, 2026

Campus Location:

London, ON

Department:

BCD1 Benefits & Compensation

Employment Group:

Support

Pay Details:

$35.29 Hourly

Worker Sub-Type:

Regular

Time Type:

Full time

Remote Type:

Hybrid

Contract End Date:

Hours of Work per Week:

35

Job Description:

Note: This is for 1 Full-Time vacancy. This position is Hybrid with in-person work based in London, Ontario. This position is deemed a critical replacement vacancy.

Payband : This position is paid atPaybandG, $35.29 - $40.73 per hour

Hours : Monday to Friday, 8:30 a.m. to 4:30 p.m.

Why this Role is Important

Within defined portfolios under the direction of the Senior Manager, Total Rewards and as part of a team, the Payroll Representative is responsible for processing payroll on a timely and accurate basis in accordance with legislation, collective agreements, policies and established practices and procedures. The payroll representative is the main point of contact for employees, departments and managers regarding payroll information and must be self directed in order to prioritize activities in a fast-paced environment with tight deadlines.

How You’ll Make an Impact

Administration of Payroll System

• Processes regular pay cycles (bi-weekly, bi-monthly) for salaried, and hourly employees
• Receives and organizes all documents and tasks required to process payroll information
• Reviews, analyzes and interprets all inputs to ensure the information is accurate and adheres to the collective agreements, college and governments policies, regulations and guidelines where applicable
• Inputs transactions not captured in Workday prior to processing payroll within the designated cut-off deadlines
• After the payroll has been calculated, the incumbent is responsible for verifying all changes and/or input that was processed and associated calculations to ensure accuracy. Payroll output is recalculated and verified again following any changes or corrections to ensure for accuracy
• Enter, adjust payroll deductions as required to ensure accuracy
• Accurately calculate, process, and validate payroll adjustments and inputs related to employee deductions (such as pension and group benefits) and earnings (including reduced workload and leave adjustments) to ensure accuracy
• Calculate and reconcile various payroll payments, including top-up amounts, retroactive pay, vacation payouts, recovery of overpayments, and court-ordered garnishments, ensuring all transactions are correct and compliant.
• Process, calculate, transmit, and reconcile all payroll transactions with the College’s banking institution
• Prepare, reconcile and adjust T4’s
• Create Journal Entries and Year-To-Date payroll adjustments to record special payments
• Produce Records of Employment (ROEs) as required by legislation, responding to Service Canada inquires for further information
• Review payroll reports to verify data integrity to ensure high-level accuracy of payroll data entry and take any corrective action as needed

Customer Service

• Responds verbally and in writing to employee inquiries in a timely manner, requests from departments, and external agencies in a professional and timely manner
• Provides clarification of payroll administrative practices, researches and resolves issues as required
• Provides written letters to employees to verify employment, income as requested
• Deliver quality departmental customer services by providing timely, professional and accurate information to staff as well as other internal and external stakeholders regarding payroll related matters
• Guides, advises and provides direction to customers on payroll administrative practices (including recommended use of documents, forms and systems), researches and resolves issues as required
• Performs other related duties as assigned

What You’ll Bring

• Post-secondary 2 year diploma in Business, Finance, Human Resources or related field required with specialization in payroll/compensation preferred
• Payroll Compliance Professional (PCP)certification with the National Payroll Institute
• Minimum 3 years recent and practical experience processing full cycle payroll (hourly and salaried) in a large organization with multiple collective agreements
• An equivalent combination of education and experience may be considered
• Demonstrated experience with compliance and statutory requirements
• Experience resolving discrepancies professionally and confidentially
• Advanced level of competency/proficiency in MS office including Outlook, Word, Excel and PowerPoint
• Advanced knowledge of cloud-based HR/payroll systems (i.e. Workday)
• Demonstrated experience working in a team environment
• Excellent communication and analytical skills
• Understanding of confidentiality and compliance

Fanshawe College uses Workday to manage recruitment and hiring processes.

Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant