Payroll Representative

Fanshawe College; London; Hybrid; CAD 48,000 - 56,000; Full time

Job summary

Fanshawe College is seeking a Payroll Representative to process bi-weekly and bi-monthly payroll cycles for a mix of salaried and hourly staff in a hybrid London, Ontario environment.

The role focuses on ensuring accuracy, adherence to collective agreements, and timely responses to employee inquiries while handling sensitive information with discretion and professionalism.

Qualifications

• Post-secondary diploma (2 years) in Business, Finance or HR; payroll/compensation focus preferred.
• PCP certification or equivalent payroll credential is preferred.
• Minimum 3 years of recent full-cycle payroll experience in a large organization with multiple collective agreements.
• Experience with Workday and MS Office suite (Outlook, Word, Excel, PowerPoint).
• Demonstrated ability to handle confidential information with integrity and professionalism.

Responsibilities

• Process regular pay cycles (bi-weekly/bi-monthly) for salaried and hourly employees.
• Review inputs and calculations to ensure accuracy and compliance with collective agreements and policies.
• Enter and verify payroll deductions and earnings; adjust as needed for accuracy.
• Prepare and reconcile payroll reports, T4s, ROEs and year-end adjustments.
• Provide timely, accurate payroll information to employees and internal departments.

Skills

Payroll processing

Workday

MS Excel

MS Word

Education

Two-year diploma in Business/Finance/HR

Tools

Workday

Job description

If you are a current Fanshawe College employee, please apply to jobs directly through Workday . Do not apply on the external career page.Interested in growing your career at Fanshawe College?Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.Working at Fanshawe CollegeFanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.Posting Closing Date:November 5, 2026Campus Location:London, ONDepartment:BCD1 Benefits & CompensationEmployment Group:SupportPay Details:$35.29 HourlyWorker Sub-Type:RegularTime Type:Full timeRemote Type:HybridContract End Date:Hours of Work per Week:35Job Description:Note: This is for 1 Full-Time vacancy. This position is Hybrid with in-person work based in London, Ontario. This position is deemed a critical replacement vacancy.Payband : This position is paid at Payband G, $35.29 - $40.73 per hourHours : Monday to Friday, 8:30 a.m. to 4:30 p.m.Why this Role is ImportantWithin defined portfolios under the direction of the Senior Manager, Total Rewards and as part of a team, the Payroll Representative is responsible for processing payroll on a timely and accurate basis in accordance with legislation, collective agreements, policies and established practices and procedures. The payroll representative is the main point of contact for employees, departments and managers regarding payroll information and must be self directed in order to prioritize activities in a fast-paced environment with tight deadlines.How You'll Make an ImpactAdministration of Payroll SystemProcesses regular pay cycles (bi-weekly, bi-monthly) for salaried, and hourly employeesReceives and organizes all documents and tasks required to process payroll informationReviews, analyzes and interprets all inputs to ensure the information is accurate and adheres to the collective agreements, college and governments policies, regulations and guidelines where applicableInputs transactions not captured in Workday prior to processing payroll within the designated cut-off deadlinesAfter the payroll has been calculated, the incumbent is responsible for verifying all changes and/or input that was processed and associated calculations to ensure accuracy. Payroll output is recalculated and verified again following any changes or corrections to ensure for accuracyEnter, adjust payroll deductions as required to ensure accuracyAccurately calculate, process, and validate payroll adjustments and inputs related to employee deductions (such as pension and group benefits) and earnings (including reduced workload and leave adjustments) to ensure accuracyCalculate and reconcile various payroll payments, including top-up amounts, retroactive pay, vacation payouts, recovery of overpayments, and court-ordered garnishments, ensuring all transactions are correct and compliant.Process, calculate, transmit, and reconcile all payroll transactions with the College’s banking institutionPrepare, reconcile and adjust T4’sCreate Journal Entries and Year-To-Date payroll adjustments to record special paymentsProduce Records of Employment (ROEs) as required by legislation, responding to Service Canada inquires for further informationReview payroll reports to verify data integrity to ensure high-level accuracy of payroll data entry and take any corrective action as neededCustomer ServiceResponds verbally and in writing to employee inquiries in a timely manner, requests from departments, and external agencies in a professional and timely mannerProvides clarification of payroll administrative practices, researches and resolves issues as requiredProvides written letters to employees to verify employment, income as requestedDeliver quality departmental customer services by providing timely, professional and accurate information to staff as well as other internal and external stakeholders regarding payroll related mattersGuides, advises and provides direction to customers on payroll administrative practices (including recommended use of documents, forms and systems), researches and resolves issues as requiredPerforms other related duties as assignedWhat You'll BringPost-secondary 2 year diploma in Business, Finance, Human Resources or related field required with specialization in payroll/compensation preferredPayroll Compliance Professional (PCP) certification with the National Payroll InstituteMinimum 3 years recent and practical experience processing full cycle payroll (hourly and salaried) in a large organization with multiple collective agreementsAn equivalent combination of education and experience may be consideredDemonstrated experience with compliance and statutory requirementsExperience resolving discrepancies professionally and confidentiallyAdvanced level of competency/proficiency in MS office including Outlook, Word, Excel and PowerPointAdvanced knowledge of cloud-based HR/payroll systems (i.e. Workday)Demonstrated experience working in a team environmentExcellent communication and analytical skillsUnderstanding of confidentiality and complianceFanshawe College uses Workday to manage recruitment and hiring processes.Educational CredentialsWhile transcripts are not required for the interview, they are mandatory as a condition of employment.Equity, Diversity and InclusionFanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.AccommodationFanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: [e-mail] AcknowledgementFanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.We thank all applicants for their interest; however, only those chosen for an interview will be contacted.