Payroll - Payroll Administrator

The Erb Group; New Hamburg; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Company paid health insurance plans (d

Long-term disability insurance

Employee & Family Assistance Program (

Massage therapy benefits

RRSP/TFSA with company match

Profit-sharing

Tool allowance for apprentices

Corporate discounts

Educational assistance up to 50%

Community involvement opportunities

Employee engagement events

Job summary

The Erb Group, a leading refrigerated transport provider based in New Hamburg, Ontario, seeks a Payroll Administrator to support bi-weekly payroll and related HR processes. You will review timesheets, handle overtime, and ensure regulatory compliance.

Ideal candidates have 2+ years payroll experience, Dayforce familiarity, and strong MS Office skills. This on-site role includes day-one benefits and growth opportunities in a family-owned company.

Qualifications

• 2 years payroll experience required.
• Knowledge of the transportation industry considered an asset.
• Detail oriented, able to prioritize and meet deadlines.
• Must be organized and compliant with procedures and regulations.
• Advanced MS Office Suite; Dayforce experience is a plus.

Responsibilities

• Process bi-weekly pay according to federal payroll legislation and company guidelines.
• Ensure Ontario, Manitoba and Quebec deductions are correct.
• Review employee timesheets for accuracy.
• Verify absences that affect pay are interpreted correctly.
• Calculate overtime, shift premiums, medical days, holiday pay, and leaves.
• Audit Payroll Register for accuracy.
• Create new employee profiles and modify records in the payroll system.
• Process position transfers, salary changes, and HR-driven updates.
• Process terminations and issue Record of Employment.
• Monitor vacation entitlements and adjust accruals.
• Assist in special pay runs (e.g., annual safe driver bonus).
• Respond to emails and answer employee inquiries.
• Assist with department filing and special projects as assigned.
• All other duties as required.

Skills

Payroll processing

Attention to detail

Communication skills

Confidentiality

Education

PCP designation

Tools

Dayforce

MS Office Suite

Job description

Job Description

Posted Tuesday, July 21, 2026 at 4:00 a.m.

We Bring Food to Your Family’s Table

The Erb Group is one of North America’s largest privately-owned refrigerated transportation providers. The Erb Group specializes on the timely, protected distribution of temperature-controlled perishable goods across Canada and the U.S. The Erb Group is a family-owned business and has been in the industry for over 65 years. Its head office is based in New Hamburg, Ontario, with additional Canadian terminals in Baden, Toronto, Thunder Bay, North Bay, Ottawa, Montreal, Trenton, and Winnipeg. In addition, we have been recognized as Best Fleets to Drive For several years, a Top Fleet Employer and continue to be a safety industry leader.

Shift: Monday-Friday 8:00am-4:30pm

SUMMARY

The Payroll Administrator assists with processing bi-weekly payroll and all other functions of payroll for Erb Transport Limited.

PRIMARY RESPONSIBILITIES

• Process bi-weekly pay according to federal payroll legislation, in conjunction with company pay guidelines.
• Ensure differences with Ontario, Manitoba and Quebec deductions are reflected.
• Review employee timesheets for accuracy.
• Verify employee absences affecting pay are interpreted correctly.
• Ensure entitlements for overtime, shift premiums, medical days, holiday pay, and other personal leaves are calculated accurately and in compliance with company policy and regulations.
• Audit Payroll Register to ensure accuracy.
• Create new employee profiles in the payroll system and modify employee records as required.
• Process all position transfers, salary changes, and status changes received from HR department.
• Process terminations and complete the Record of Employment.
• Monitor and track vacation entitlements. Run listings, recalculate, and adjust accruals as required.
• Assist in payment of special additional pay runs i.e. Annual safe driver bonus
• Respond to emails and answer employee inquiries.
• Assist in department filing, and any special projects as assigned.
• All other duties as required.

REQUIREMENTS/QUALIFICATIONS

• 2 years payroll experience required. Knowledge of the transportation industry considered an asset.
• PCP designation or equivalent experience preferred.
• Detail oriented, able to prioritize and effectively manage multiple assignments within deadlines.
• Must be organized and able to comply to standardized procedures and regulations.
• Advanced MS Office Suite experience required. Experience with Dayforce considered an asset.
• Good communication skills, both verbally and written required.
• Willingness to be part of a team with a high degree of integrity and confidentiality.

WORKING CONDITIONS

• Overtime may be required.

Your Cool Work Perks

Benefits available from day 1

We’re motivated by doing business with good people and hiring them too.

• Company paid health insurance plans (health, prescription, dental and vision)
• Long-term disability insurance
• Employee & Family Assistance Program (EFAP)
• Enjoy $1600 in massage therapy benefits
• TFSA and RRSP savings plans with company match contributions (available after 3 months)
• Profit-sharing opportunity
• Uniform and annual tool allowance for apprentice and mechanic technicians
• Corporate discounts with Josslin Insurance and Goodlife Fitness
• Educational assistance up to 50%, with specific training required by The Erb Group paid in full
• Community and philanthropy opportunities
• Employee engagement events (Good Cheer Club, summer BBQs, prizes, food trucks, employee recognition programs)

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet almost every qualification. At The Erb Group, we’re committed to continually improving our approach to building a diverse, inclusive, and value driven workplace. If you’re excited about this role but your past experiences don’t align perfectly with our job description, we encourage you to apply regardless. You could just be the right candidate for this role or others!

The Erb Group is an equal opportunity employer andis committed to providing an inclusive and barrier-free work environment, including all stages of the hiring process.If you require accommodation, please contact [e-mail] or call 1-800-461-5299 All information received in relation to accommodation will be kept confidential.

We thank all those who apply. Only those selected for further consideration will be contacted.