Payroll Lead

Vaco by Highspring; Toronto; On-site; CAD 80,000 - 98,000; Full time

Job summary

A leading company in the healthcare sector is seeking a Payroll Lead to manage bi-weekly payroll processing, ensure compliance with regulations, and improve payroll systems. The ideal candidate will have significant experience in payroll management and strong interpersonal skills. This full-time role offers competitive compensation and the opportunity to work in a collaborative environment focused on efficiency and compliance.

Qualifications

• Five years experience running full cycle payroll for over 1,000 employees.
• Experience with Defined Benefits Pension Plans and full cycle benefits administration.

Responsibilities

• Lead preparation and processing of bi-weekly payroll activities.
• Ensure compliance with CRA Regulations, ESA, and internal policies.
• Act as subject matter expert on payroll system configuration.

Skills

Interpersonal Skills

Communication

Attention to Detail

Organization

Education

Undergraduate Degree in Human Resources

Certified Payroll Compliance Practitioner

Tools

Microsoft Excel

Dayforce Payroll System

Job description

1 week ago Be among the first 25 applicants

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$80,000.00/yr - CA$98,000.00/yr

Job Description:

• Lead the preparation and processing of WCH’s bi-weekly payroll processing activities to ensure an accurate payroll, this includes the processing of special payments, such as Involuntary Terminations, SUB plan payments, various government retention payment programs and other off cycles as needed.

• Ensure accurate and timely completion of Record of Employment forms (ROEs).

• Responsible for auditing and reconciling payroll reports, ensuring data integrity, including hours, approvals, salary increases, transfers, new hires, terminations and seniority calculations.

• Conduct regular and ad-hoc reviews of payroll set-up and processes to identify deficiencies and recommend enhancements for improved efficiency and compliance.

• Act as the subject matter expert on all payroll system configuration issues, payroll system features and enhancements.

• Ensure compliance with Collective Agreements, CRA Regulations, ESA, OHA requirements, and internal policies and test and implement necessary changes

• Work with Finance on various tasks regarding payroll, General Ledger, government reporting requirements, and various planning and budgeting requirements

• Responsible for the creation and testing of new codes to enhance the automation and efficiency of the system.

• Investigate and resolve coding discrepancies and exceptions, developing plans for necessary changes.

• Create, document and update new and existing workflows and standard operating procedures.

• Ensure WCH is prepared for the annual audits, liaise with external financial auditors to provide documentation and answer questions and concerns.

• Lead the Year End payroll function, including balancing of T4’s, T4A’s, T2200.

• Lead the Year End Member Data Collection for HOOPP to ensure pension information is accurate and reported correctly.

• In collaboration with Dayforce managed services, complete the WSIB Year End Remittances Summary, EHT Year End Statement etc.

• Completes annual Public Service Salary Disclosure (PSSD).

• Research, initiate and lead new system function implementations and improvements such as Time off module, document cloud etc.

• Provide coaching and technical guidance and training to new and existing managers on system features, enhancements and payroll-related legislation.

• Serve as the subject matter expert and primary contact for payroll related inquiries, providing support for employees.

• Ensuring ongoing HRIS and Payroll security by promptly managing user access and recommending future enhancements to strengthen data integrity and protection across the organization.

• Audit HOOPP codes in different scenarios and ensure deductions are correctly configured and are properly calculated and reported in accordance with the Pension Act and the HOOPP plan policy.

• Responsible for data extractions, creating ad hoc reports and analyzing data as required by different stakeholders.

• Administer the direct debit process, ensure all information is in place to directly debit employee’s bank account for HOOPP and benefits premiums.

• In collaboration with the Total Rewards Specialist responsible for the full cycle administration of the Desjardins ASO benefits, ensuring premiums are accurate, reconciling against the payroll and ensuring benefits are recorded correctly. As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care. The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications

• Undergraduate Degree in Human Resources, Finance Business Administration, Accounting, Economics, or a related discipline.

• Certified Payroll Compliance Practitioner (National Payroll Institute) required.

• Five (5) years’ experience running full cycle payroll (preferably with an excess of 1,000 employees).

• Experience with timecards administration.

• Experience administrating Defined Benefits Pension Plans.

• Experience with full cycle benefits administration.

• Proficiency in using Microsoft Excel and payroll database applications is required; Dayforce payroll system experience is an asset.

• Experience working in a unionized environment with multiple collective agreements preferred.

• Previous experience working in a health care setting preferred.

• Strong interpersonal skills with sound written and verbal communication skills. Must be able to handle sensitive issues in a professional manner.

• Experience in dealing with the public, handling inquiries, and working in a deadline-oriented environment is required.

• Attention to detail and accuracy is essential along with well-established organization skills and the ability to handle multiple tasks and responsibilities while

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Human Resources

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at Vaco by Highspring by 2x

Get notified about new Payroll Lead jobs in Toronto, Ontario, Canada.

North York, Ontario, Canada CA$125,000.00-CA$135,000.00 3 weeks ago

Sr Workday Specialist - Payroll, Absences and Time Tracking

Senior Consultant / Manager - Payroll Advisory Services

Assistant Deputy Minister, Pay and Benefits

Analyst, Payroll Implementation (13 Month Contract)

Manager, Financial Accounting and Reporting

Toronto, Ontario, Canada CA$120,000.00-CA$140,000.00 2 weeks ago

Tax Staff or Senior Tax Staff - Payroll and Employment Tax - Toronto

Practice Manager - Eglinton Founding Team

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.