Administrative Assistant

Doctors Manitoba; Winnipeg; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

RRSP

Insurance

Extended health

Job summary

Doctors Manitoba is seeking an experienced administrative professional to support the Physician Health and Wellness and Communications teams. You will provide high-quality administrative, operational, and project coordination support to help physicians deliver exceptional care.

The role focuses on calendar management, travel arrangements, document formatting, event planning, and collaboration across departments.

Qualifications

• Post-secondary education or equivalent experience in admin support.
• Minimum two years as administrative assistant.
• Proficiency with Microsoft 365, SharePoint, Word, Excel and PowerPoint.
• Exceptional customer service skills.
• Excellent organizational skills and ability to meet deadlines.
• Ability to prioritize a large workload and work independently.
• Strong interpersonal, verbal, and written communication.
• Experience with research, document, and database management.
• Experience navigating member databases and secure web portals is a plus.

Responsibilities

• Provide comprehensive administrative support for the Physician Health and Wellness and Communications Teams.
• Manage Director and staff calendars and coordinate meeting logistics, including scheduling, technology, agendas, room setup, and meals.
• Provide document and presentation formatting, management and support.
• Coordinate travel arrangements and expense forms for Directors and staff.
• Support outreach, event planning, and special project related administrative tasks.
• Manage Communication Team request intake process and assist with project tracking.
• Assist with formatting and sending member communications using our email marketing system.
• Assist physician health clients with appointment bookings as needed.
• Provide coverage and support for reception and other administrative positions as needed.
• Identify and implement process improvements based on strategic and operational plans.
• Assist with organizational strategies and operational initiatives.
• Contribute to quality improvement, risk management, and business continuity planning.
• Communicate with other programs to resolve issues and clarify policies.

Skills

Customer service

Organizational skills

Communication skills

Problem solving

Education

Post-secondary education

Tools

Microsoft 365

SharePoint

Word

Excel

PowerPoint

Job description

Doctors Manitoba is looking for an experienced administrative professional to join our team in providing administrative support for the Physician Health and Wellness and Communications teams. This position plays a key role in supporting the teams through high-quality administrative, operational, and project coordination support.

Doctors Manitoba is committed to equity, diversity and inclusion and recognizes that a diverse staff benefits and enriches the work environment and is essential to organizational excellence. We are committed to creating a diverse and inclusive team that reflects the diversity of the physicians and medical learners we work to support. We welcome applications from all individuals and encourage racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

Do you have what it takes? Then join our cause to help ensure every physician in Manitoba has what they need to deliver exceptional care to their patients.

Administrative Assistant Responsibilities

• Provide comprehensive administrative support for the Physician Health and Wellness and Communications Teams.
• Manage Director and staff calendars and coordinate all logistical items for meetings, including scheduling, technology, agenda packages, room setup, and meals and refreshments.
• Provide document and presentation formatting, management and support.
• Coordinate travel arrangements and expense forms for Directors and staff.
• Support outreach, event planning, and special project related administrative tasks.
• Manage Communication Team request intake process and assist with communication project tracking.
• Assist with formatting and sending member communications using our email marketing system.
• Assist physician health clients with appointment bookings as needed.
• Provide coverage and support for reception and other administrative assistant positions as needed.
• Identify and implement process improvements based on the strategic, operational and brand plan.
• Provide input on organizational strategies and operational plans and assist with implementing new ideas and initiatives.
• Provide input and assist with quality improvement, risk management, and business continuity planning activities.
• Communicate with other programs to promptly resolve issues and clarify policies and procedures.

Requirements

• Completion of post-secondary education or training, or an equivalent combination of experience and knowledge in the areas of customer service, administrative support, and data/document management.
• Minimum two-years of experience as an administrative assistant and operating office equipment.
• Demonstrated proficiency with Microsoft 365, particularly SharePoint, Word, Excel and PowerPoint.
• Exceptional customer service skills.
• Excellent organizational skills and ability to meet deadlines.
• Ability to prioritize a large workload and independently complete a variety of tasks.
• Demonstrated effective interpersonal, verbal, and written communication skills.
• Demonstrated ability to problem-solve effectively.
• Experience in research, document, and database management.
• Demonstrated proficiency in teamwork and positive staff relationships.
• Experience navigating member databases and secure web portals is considered an asset.

Work Environment

Typical working conditions include daytime hours and occasional weekend and evening work.

Compensation & Benefits

• Doctors Manitoba offers competitive compensation, arange of benefits (including RRSP, insurance, and extended health), and an environment committed to wellness.

About Doctors Manitoba

We see our members-physicians and future physicians-as heroes. While they are busy taking care of their patients, we help take care of them. We are their fiercest supporter, leader, advocate, andally.

Our mission focuses on strengthening and supporting the whole physician, including not only their economic well-being, but also their physical and mental health and their professional interests. Every day, we are working to ensure every physician has what they need to deliver exceptional care to Manitobans.

Founded in 1908, Doctors Manitoba (formerly known as the Manitoba Medical Association) is the professional association of Manitoba physicians, resident-physicians, and medical students. Doctors Manitoba supports and administers numerous programs for physicians, including Physician Health & Wellness, Mentorship, Continuing Medical Education, Maternity/Parental Benefits, Professional Liability Insurance Fund and Physician Retention. For more information, please visit www.doctorsmanitoba.ca.

Application deadline: August 17,2026