Payroll Coordinator - (00450.10)

Thompson Rivers University; Kamloops; On-site; CAD 30,000 - 60,000; Full time

Job summary

Thompson Rivers University is seeking a Payroll Coordinator responsible for managing payroll operations and ensuring compliance with legal standards. This full-time position requires a degree, payroll certification, and significant experience in payroll management. The role includes overseeing staff, coordinating training, and maintaining accurate payroll records. A commitment to diversity and inclusion is integral to the hiring process.

Qualifications

• Five years of payroll experience, including supervisory experience.
• Working knowledge of Canada Revenue Agency policies and collective agreements.
• Demonstrated ability in effective communication and planning.

Responsibilities

• Oversee the day-to-day operations of the Payroll Department.
• Ensure compliance with payroll laws and regulations.
• Coordinate training and work plans for Payroll staff.

Skills

Problem-solving

Communication

Organizing work

Interpersonal skills

Education

Degree plus Certified Payroll Manager (CPM) designation

Tools

Computerized accounting systems

Job description

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Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

11/6/2025

Closing Application Date

24/6/2025

Closing date for internal CUPE applicants

24/6/2025

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Ongoing

Anticipated Start Date

7/7/2025

Position End Date (If Applicable)

The Hours of work are subject to change depending upon departmental requirements

Schedule

Varied

Schedule Description

Winter hours - 8:30am - 4:30pm;Summer hours - 8:00am - 4:00pm

DUTIES

The Payroll Coordinator is responsible for overseeing the day-to-day operations of the Payroll Department; ensuring the accuracy, completeness and administration of payroll and benefits for all employees of the University. The Payroll Coordinator provides work coordination within the Payroll Department and acts as the primary liaison between the HR and Payroll Departments.

MAJOR DUTIES & RESPONSIBILITIES

• Performs duties required for processing of bi-weekly pay for all employee groups.
• Establishes work plans, performance standards and priorities for Payroll staff that establish and maintain a service focused approach in the delivery of payroll services throughout the TRU community.
• Coordinates the work and work plans of the Payroll Service Associates and students in the Payroll Department.
• Responsible for coordinating and assessing training of new Payroll Service Associates on all payroll processes.
• Ensures the University's payroll processing is conducted in accordance with applicable laws, and government regulations by keeping abreast of current labour standards, collective agreements and other applicable regulations.
• Develops procedures within payroll to audit compliance with external stakeholders and TRU policies and standards; following up with the appropriate department or manager with any anomalies and to find solutions.
• Verifies source documents, reports and registers to ensure completeness of information; identifies errors and makes corrections.
• Responsible for ensuring collection, timely remittance, and reporting of statutory withholding taxes, regulatory items, Workers Compensation, Employee Pension, and Benefits, Canada Savings Bonds. Primary contact for TRU with these external entities.
• Acts as the first contact and liaison for employees, managers, Human Resources and external agencies to resolve payroll and benefit related issues and concerns.
• Coordinates testing, issue resolution and enhancements development for the payroll systems, controls and procedures.
• Ensures that processes and procedures between HR and Payroll are efficient and effective.
• Responsible for maintaining and coordinating testing of the payroll system and payroll reporting programs to ensure accuracy of regulatory changes and system upgrades.
• Responsible for the coordination and preparation of a variety of reports including Financial Information Act, T4's, and payroll related working papers and audit schedules.
• Primary contact with Pension Corporation for tracking, reporting and issue resolution.
• Ensures the maintenance of historical payroll record archives in compliance with legislation and TRU policy.
• Tracks and reports on data metrics and key performance indicators for payroll.
• Develops and delivers training materials, system documentation and technical presentations for the purposes of demonstrating systems and training.
• Coordinates and delivers end-user training

REPORTS TO
Manager, Accounting - Disbursements

QUALIFICATIONS

EDUCATION:

• Degree plus completion of Certified Payroll Manager (CPM) designation from the Canadian Payroll Association

EXPERIENCE:

• Five years of payroll experience, including experience working in a multi-functional environment, including:
  • Four years' supervisory experience, including experience with computerized payroll systems

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to deal with others effectively
• Ability to plan and organize work with multiple demands and deadlines
• Ability to communicate effectively both verbally and in writing
• Working knowledge of computerized accounting systems
• In depth knowledge of Canada Revenue Agency policies, current labour standards, collective agreements for all employee groups and other applicable regulations
• Demonstration of strong problem-solving skills

WORKING CONDITIONS

• Long periods of time at desk and/or computer terminal

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

$36.78 - $40.87 ( CUPE Grade 11 (90% - 100%) )

Salary rate

This Position is not subject to a 90% start rate for new Employees.

Location

BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> Finance

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit ourCareers website . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.