Payroll Coordinator

Confidential; Vernon; On-site; CAD 65,000 - 90,000; Full time

Job summary

Confidential, based in Vernon, BC, is seeking a Payroll Coordinator who is detail-oriented and organized to support benefits and pension programs with accuracy and compliance.

The role includes enrolment, benefits open enrolment, payroll reporting, journal entries, month-end procedures, and providing HR/payroll analytics to enhance the employee experience.

Qualifications

• Minimum 5 years of related experience in payroll and benefits administration.

Responsibilities

• Coordinate company benefits and pension programs by ensuring accurate and timely enrolment into programs.

Job description

The Payroll Coordinator is detail-oriented, organized, and brings strong critical thinking skills to support the effective administration of benefits and pension programs, with a focus on accuracy and compliance while also delivering a positive employee experience.

QUALIFICATIONS

• Minimum 5 years of related experience (or equivalent education/experience) in payroll and benefits administration.
• Demonstrated experience with UKG Pro and Workforce Management is considered an asset.
• In depth knowledge of benefits administration, pension plans, labour legislation, WCB, and CRA requirements.
• Strong analytical and accounting skills, including payroll and benefits-related journal entries and reconciliations.
• Exceptional attention to detail, organizational skills, and ability to meet critical deadlines.
• Effective communication and service-oriented mindset, fostering positive relationships across all levels.
• Advanced proficiency in Microsoft Excel; familiarity with Word and Outlook.
• Demonstrated experience with UKG Pro and Workforce Management is considered an asset.
• CEBS certification or PCP designation with the Canadian Payroll Association is also considered an asset.

KEY COMPONENTS OF THE ROLE INCLUDE:

• Coordinate company benefits and pension programs by ensuring accurate and timely enrolment into programs.
• Provide benefits and pension information to new and existing employees, from time of hire through to retirement/departure.
• Coordinate the annual benefits open enrolment for eligible salaried and hourly employees.
• Act as a resource to divisions for group benefits and pension plans.
• Support employees through various leaves including maternity/parental, disability, etc.
• Handle confidential matters by answering employee inquiries and preparing confidential correspondence.
• Review and process various payroll related benefits and retirement plan reports including benefit deductions and retirement plan contributions.
• Deliver HR and payroll analytics and reporting.
• Review and process numerous benefits vendor invoices.
• Complete month end procedures including journal entries and processing entries in JDE.
• Complete quarterly account reconciliations for numerous G/L accounts related to payroll and benefits.
• Conduct regular audits to uphold data accuracy and compliance with internal standards and external regulations.
• Back up support to process full cycle bi-weekly payroll for hourly employees.