Payroll Clerk

Marion Community Unit School District 2; Ottawa; On-site; CAD 44,000 - 50,000; Full time

Job summary

Marion Community Unit School District 2 seeks a Payroll Clerk to manage accurate, timely processing of employee compensation. You will collect timesheet data, calculate wages and deductions, and address payroll inquiries with high numerical accuracy and confidentiality.

Proficiency with payroll software and Excel is essential. The role requires 1–3 years in payroll or related support, a high school diploma (an associate degree is a plus), and strong communication skills.

Qualifications

• Education: High school diploma or equivalent required; an Associate degree in Accounting, Finance, or Business Administration is a plus.
• Experience: 1–3 years of experience in payroll processing, data entry, bookkeeping, or administrative support.
• Software Proficiency: Hands-on experience with payroll software (Skyward, Red Rover) and Microsoft Office & Google Suite (especially Excel).
• Skills: Detail-oriented with strong math, confidentiality, and communication abilities.

Responsibilities

• Timekeeping & Data Entry: Collect, verify, and input employee hours, timesheets, and attendance records into the payroll system.
• Payroll Processing: Calculate bi-weekly wages, including regular hours, overtime, stipends, sick leave, and vacation pay.
• Deductions & Tax Calculations: Process tax withholdings, garnishments, and benefit deductions.
• Record Maintenance: Create, update, and maintain payroll records, including new hires and rate adjustments.
• Discrepancy Resolution: Investigate and correct payment errors and timekeeping discrepancies promptly.
• Employee Support: Serve as the primary contact for paychecks, PTO balances, tax forms, and direct deposit setup.
• Reporting & Compliance: Prepare payroll summaries and assist with tax reconciliations and audits.

Skills

Payroll processing

Data entry

Bookkeeping

Administrative support

Attention to detail

Education

High school diploma

Associate degree in Accounting

Finance

Business Administration

Tools

Skyward

Red Rover

Microsoft Excel

Microsoft Office Suite

Google Suite

Job description

Marion Community Unit School District 2

• Date Posted: 10/26/2026
• Location: Administration Office
• Date Available: 11/18/2026
• Closing Date: 11/06/2026

Salary Range: $44,000-$50,000

Reports To: Chief Financial Officer

Position Type: Full-Time

Job Summary

We are seeking a detail-oriented and organized Payroll Clerk to join our team. In this role, you will be responsible for managing the accurate and timely processing of employee compensation, collecting timesheet data, calculating wages and deductions, and addressing payroll-related inquiries. The ideal candidate possesses high numerical accuracy, an understanding of confidentiality, and strong familiarity with basic accounting principles and payroll software.

Key Responsibilities

• Timekeeping & Data Entry: Collect, verify, and input employee hours, timesheets, and attendance records into the payroll system.
• Payroll Processing: Calculate bi-weekly wages, including regular hours, overtime, stipends, sick leave, and vacation pay.
• Deductions & Tax Calculations: Process tax withholdings (FIT, FICA, state/local taxes), garnishments, and benefit deductions (health insurance, 403b, TRS, IMRF and various deductions.)
• Record Maintenance: Create, update, and maintain physical and electronic payroll records, including new hire setups, rate adjustments, and direct deposit details.
• Discrepancy Resolution: Investigate and correct payment errors, inaccurate timesheets, or manual calculation discrepancies in a prompt and professional manner.
• Employee Support: Serve as a primary point of contact for employee questions regarding paychecks, PTO balances, tax forms (W-2, W-4), and direct deposit setup.
• Reporting & Compliance: Prepare periodic payroll summary reports for management and assist with monthly, quarterly, or year-end payroll tax reconciliations and audits.

Qualifications & Skills

• Education: High school diploma or equivalent required; an Associate degree in Accounting, Finance, or Business Administration is a plus.
• Experience: 1–3 years of experience in payroll processing, data entry, bookkeeping, or administrative support.
• Software Proficiency: Hands-on experience with payroll software (e.g. Skyward, Red Rover) and Microsoft Office Suite & Google Suite (especially Microsoft Excel Suite).
• Skills:
  • Exceptional attention to detail and data accuracy.
  • Strong basic math and numerical abilities.
  • Deep commitment to maintaining confidentiality and handling sensitive personal data.
  • Excellent verbal and written communication skills.