Payroll Benefits Manager

DFI Piling; Edmonton; On-site; CAD 110,000 - 140,000; Full time

Benefits offered by this job

Comprehensive Health and Dental plan

RRSP Matching

Employee Referral Program

Professional Development Allowance

Employee discounts

Job summary

DFI Piling is seeking a senior Payroll & Benefits Manager to own and oversee the end-to-end payroll function across Canada, the United States, and Australia. This leadership role partners with the Controller, CFO, and VP HR to ensure accuracy, timely delivery, and meaningful analytics.

Based in Edmonton, AB, the role requires managing seven payroll cycles, supervising a Payroll Administrator, and driving improvements in processes, controls, and compliance across jurisdictions while aligning with

Qualifications

• PCP designation is required; CPM preferred.
• Experience managing payroll end-to-end across multiple jurisdictions.
• Strong knowledge of Canadian & US payroll compliance and benefits.
• Experience supervising staff and driving process improvements.
• Ability to analyze data and present insights to senior leadership.

Responsibilities

• Own end-to-end processing of payroll across Canada, US, and Australia.
• Oversee payroll administrator and ensure timely, accurate cycles.
• Manage intercompany allocations and benefit plans across countries.
• Coordinate tax filings and year-end processes for multiple jurisdictions.
• Lead process improvements and policy development for payroll.

Skills

Payroll management

Cross-border payroll

People management

Regulatory compliance

Data analysis

Tools

Excel

ADP

Eclipse

CRA portal

Job description

About This Job

DFI Piling

Location: Edmonton, AB, Canada

Work Mode: On-site

Industry: Construction

Job Description

POSITION OVERVIEW: The Payroll & Benefits Manager is responsible for the end-to-end management of payroll and benefits across DFI's Canadian, United States, and Australian operations. This role goes beyond transactional processing. It is a leadership position that owns the payroll function, oversees a Payroll Administrator, and serves as DFI's primary subject-matter expert on all payroll and benefits plan matters. The successful candidate will partner closely with the Controller, CFO, and VP HR to ensure accuracy and continuity across seven payroll cycles, drive meaningful analysis and reporting, and bring forward process improvements over time. This is a genuine step up for a senior payroll professional ready to take full ownership of a multi-entity, multi-jurisdictional function.

Responsibilities

• Own end-to-end processing of all seven payrolls across Canada, the United States, and Australia, ensuring accuracy, completeness, and on-time delivery.
• Process Canadian and US payrolls in Eclipse; coordinate Australian payroll through ADP, ensuring inputs are complete and accurate.
• Monitor time entry and approvals submitted through the internal mobile app; perform final batch approval and review job coding accuracy across field and shop operations.
• Administer intercompany and inter-entity payroll allocations across four operating companies and a holding company.
• Ensure all payroll working papers are balanced each month, including benefit liability accounts, RRSP accounts, employee receivable accounts, and charge-backs.
• Review system-generated journal entries and prepare manual adjusting entries, including prior-period adjustments; calculate and process day-rate employees.
• Administer all group benefits plans across Canada (Canada Life), the United States (two carriers), and Australia (ADP); manage enrolments, terminations, deduction processing, and annual renewals.
• Administer employer-sponsored retirement plans: RRSP (Canada) with employer match, 401(k) (United States), and superannuation (Australia through ADP).
• Serve as DFI's primary point of contact with the Canada Revenue Agency; manage provincial tax filings (Alberta, BC, Saskatchewan), WCB filings, and US multi-state tax compliance.
• Produce and file Canadian year-end tax forms (T4, T4A, T2200) and US W-2s; manage the year-end cycle alongside ongoing processing.
• Prepare and interpret payroll and benefits reports for the Controller, CFO, and HR Director; build cost models and scenarios to support business decisions.
• Supervise, support, and develop the Payroll Administrator; set standards, review work, and build appropriate back-up coverage for the function.
• Identify opportunities to improve, automate, or streamline payroll processes; contribute to payroll policy development over time.
• Other duties as assigned.

Qualifications

• Payroll Compliance Practitioner (PCP) designation required; Certified Payroll Manager (CPM) completed or in progress strongly preferred.
• Progressive full-cycle payroll experience across multiple payroll frequencies and both hourly and salaried employee populations.
• Solid knowledge of Canadian payroll legislation and compliance, including CRA remittances and reporting, statutory deductions, provincial filings, WCB, and year-end.
• Good working knowledge of US payroll, including multi-state tax and compliance considerations.
• Group benefits administration experience: enrolments, terminations, deduction management, carrier reconciliation, and renewal support.
• Experience administering employer-sponsored retirement plans (RRSP and/or 401(k)), including employer matching, deductions, and remittances.
• Month-end payroll accounting experience: working papers, liability account reconciliation, journal entries, and adjusting entries.
• Intermediate to advanced Excel skills, including pivot tables, VLOOKUP/HLOOKUP/XLOOKUP, and strong data analysis and presentation capability.
• People management or supervisory experience, or demonstrated management mindset and readiness to lead a payroll function.
• Proven ability to learn non-standard systems independently and resolve issues without hand-holding.
• Multi-entity, intercompany, or multi-currency payroll exposure is an asset.
• Experience in construction, oilfield services, or industrial services with job costing and cost code environments is an asset.
• Experience contributing to payroll policy development, system implementation, or process automation is an asset.

Company Benefits

• Comprehensive Health and Dental plan
• RRSP Matching
• Employee Referral Program
• Professional Development Allowance
• Employee preferred fuel pricing program
• Career advancement opportunities
• Employee Assistance Program
• Employee discounts at participating vendors