Payroll & Benefits Coordinator

AY Talent; Montreal; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leader in logistics and supply chain in Montreal is seeking a Payroll and Benefits Coordinator. This role requires 3-5 years of experience in payroll and benefits, bilingual skills, and knowledge of Ceridian/Dayforce. The successful candidate will manage payroll processes, employee benefits administration, and ensure compliance with relevant documentation. The position offers a hybrid work arrangement, allowing three days in the office.

Qualifications

• 3-5 years of experience in both payroll and benefits.
• Knowledge of accounting practices is an asset.

Responsibilities

• Act as the main point of contact for payroll processes.
• Submit weekly payroll data for Canada and USA entities.
• Ensure timely submission of year-end documentation.
• Manage employee enrollments within insurance platforms.
• Respond to employee inquiries related to compensation.

Skills

Payroll processing

Employee benefits administration

Bilingual (English and French)

Communication skills

Education

Studies in human resources, accounting, or relevant field

Payroll certificate

Tools

Ceridian/Dayforce

Job description

Overview

Our client, a leader in logistics and supply chain, is looking for a Payroll and Benefits Coordinator to join their Human Resources team. This person will be responsible for supporting all their sites and employees, located in Canada and the United States.

Notre client, un leader dans le domaine de la logistique et de la chaîne d'approvisionnement, recherche un coordonnateur de la paie et des avantages sociaux pour rejoindre son équipe des ressources humaines. Cette personne sera chargée de soutenir l'ensemble de ses sites et de ses employés, situés au Canada et aux États-Unis.

Responsibilities

As a professional team member, the main responsibilities of the Payroll & Benefits Coordinator consist of the following:

• Act as the main point of contact for payroll processes and questions for our various group entities
• Submit, in a timely manner, weekly payroll data for all Canada and USA group entities
• Ensure processing of employee requests for time off, vacation and record of employment documentation
• Validate employee data coming in from the punch clocks
• Submit, on a weekly basis, employee tax information
• Examine quarterly filings regarding source deductions
• Ensure timely submission of all year-end documentation (T4, R1, W2, 1095c’s) for all government levels
• Keep up to date with payroll changes and implement yearly statutory payroll modifications
• Develop and maintain comprehensive and up-to-date employee profiles in the organization's HR systems
• Implement salary adjustments and increases on applicable platforms, ensuring accuracy and adherence to company policies
• Prepare and distribute detailed reports for senior management, providing data-driven insights as required
• Administer group insurance programs and virtual medicine platforms, ensuring consistent and efficient operations
• Manage employee enrollments and deactivations within group insurance platforms, ensuring compliance with policies and regulations
• Follow up with employees on required insurance forms to ensure timely submission and processing
• Respond to employee inquiries related to compensation, benefits, and other HR matters with professionalism and clarity
• Coordinate onboarding and offboarding processes, including the preparation and dispatch of relevant communications
• Draft and issue employment letters, including verifications of employment, in line with company protocols
• Educate employees on the organization’s benefits programs, fostering understanding and engagement
• Work on compensation-related projects and ensuring alignment with organizational goals and benchmarks

Qualifications

• 3-5 years of experience in both payroll and benefits
• Experience using Ceridian/Dayforce (asset)
• Must be bilingual (English and French)
• Studies in human resources, accounting, or a relevant field
• Payroll certificate is an asset
• Knowledge of accounting practices (asset)

Work Arrangement

Hybrid - 3 days in office

About the Candidate

Our client is looking for a detail-oriented individual who thrives at completing meticulous tasks. You must have excellent communication skills and feel the need to perform at the best of your ability every day.

Ils recherchent une personne minutieuse qui excelle dans l'accomplissement de tâches méticuleuses. Vous devez posséder d’excellentes compétences en communication et ressentir le besoin de donner le meilleur de vous-même chaque jour.

Perks and Culture

They are a highly ambitious and motivated team. They believe in hiring the right fit based on attitude to expand their performing and innovative team. They offer you the flexibility to perform your tasks autonomously, supporting their rapid growth. If you recognize yourself and believe you are the person they are looking for, apply now!

Il s'agit d'une équipe très ambitieuse et motivée. Elle croit en l'importance d'embaucher les personnes qui correspondent le mieux à son attitude afin d'élargir son équipe performante et innovante. Elle vous offre la flexibilité nécessaire pour accomplir vos tâches de manière autonome, tout en soutenant sa croissance rapide. Si vous vous reconnaissez dans cette description et pensez être la personne qu'elle recherche, postulez dès maintenant !