Payroll Assistant

Ontario Health atHome; Owen Sound; On-site; CAD 42,000 - 54,000; Full time

Job summary

Ontario Health atHome seeks a Payroll Assistant to ensure a secure and accurate payroll system across multiple Ontario offices. The role involves payroll service, reporting and training within a permanent full-time position.

The Payroll Assistant will oversee calculations, deductions, and data integrity, liaising with providers to resolve discrepancies and ensure timely processing of payroll adjustments. This role supports compliance with legislation and organizational policies.

Qualifications

• Post-secondary education in accounting or payroll or equivalent.
• Payroll certification required.
• Knowledge of payroll rules and year-end reporting.

Responsibilities

• Configure and maintain payroll system, including annual reconciliations and remittances.
• Process payroll calculations: premiums, overtime, salary changes; handle hires, transfers, leaves, terminations.
• Ensure data integrity and security of payroll data.
• Liaise with software providers and external agencies for payroll adjustments.
• Prepare monthly, bi-monthly and year-end reports (vacation, sick leave, banked overtime, floats, leave hours, holidays).
• Respond to auditors’ requests and prepare T4s.

Skills

Payroll knowledge

MS Office proficiency

Attention to detail

Communication skills

Data integrity

Education

Post-secondary in Accounting or Payroll

Payroll certification

Tools

HRIS

Job description

Job Description

Ontario Health atHome is seeking a Payroll Assistant! Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

As a Payroll Assistant, you will be responsible for ensuring a secure and fiscally accurate payroll system for the organization, including development, implementation and maintenance of the payroll system. Primary areas of responsibility include payroll service, reporting and training. This is a permanent full-time opportunity that can be located within one of the following Ontario Health atHome offices: Central (Newmarket and North York only), Hamilton Niagara Haldimand Brant (Brantford and Niagara), and South West (London, Owen Sound, St. Thomas, Stratford, Woodstock).

What will you do?

• Play an active role in the configuration and maintenance of the payroll system, annual reconciliations, and remittances for all statutory, pension/benefit, union deductions.
• Process payroll: oversee calculations such as premiums, overtime, and salary rate changes; calculate, code and process information on hires, transfers, leaves, and terminations; verify the accuracy of deductions.
• Design, implement, manage, and ensure the data integrity and security of payroll.
• Liaise with software provider and external agencies to ensure timely processing of payroll adjustments and resolution of discrepancies.
• Prepare all monthly, bi-monthly, and year-end reports, not limited to, but including: vacation, sick leave, banked over time, floats, personal leave hours, and stat holidays.
• Respond to Auditors’ requests for information.
• T4 preparation, reconciliation and distribution.
• Ensure deductions are accurate and reconciles for major medical, dental AD&D, etc.
• Prepare and remit monthly statements and premiums to various entities (e.g., EHT, union, pension, WSIB, etc.).
• Issue Records of Employment.

What must you have?

• Greater than one (1) year Post-secondary in Accounting or Payroll, or the equivalent combination of education.
• Payroll certification required.
• Greater than six (6) months’ relevant experience.
• Advanced knowledge of payroll requirements, including CCRA payroll rules, year-end reporting, EHT, WSIB etc.
• Knowledge of the organization’s benefits plan, and the role of providers and related government agencies.
• Knowledge of the organization’s collective agreement entitlements, as well as related legislation such as Employment Standards Act and Canada Labour Code.
• Understanding of general accounting practices regarding journal entries, reconciliation, and reporting.
• Knowledge of HRIS and payroll processing systems with respect to processing information and generating reports.
• Solid understanding of Corporate Services department policies and procedures.
• Extensive advanced knowledge and proficiency with MS Office applications.
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What would give you the edge?

• Ability to speak French or another second language

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension plan

Who we are

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.