Payroll and Benefits Coordinator

Confidential; Vernon; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Relocation allowance

Bonus program

Tuition reimbursement

Membership fee reimbursement

Job summary

Confidential in Vernon, BC seeks a Payroll and Benefits Coordinator to manage benefits, pensions, and payroll with accuracy and compliance. The role requires strong analytical skills and attention to detail, supporting a positive employee experience.

You will collaborate across teams, handle confidential information, and contribute to payroll reporting and month-end activities. A relocation allowance is offered; bonus eligibility and tuition/membership fee reimbursements are provided as part of

Qualifications

• Minimum 5 years of related experience in payroll and benefits administration.
• Knowledge of UKG Pro and Workforce Management is an asset.
• Strong knowledge of benefits administration, pension plans, labour law, WCB, and CRA.
• Strong analytical and accounting skills with payroll and benefits entries.
• Excellent attention to detail and ability to meet deadlines.
• Effective communication and service mindset across levels.
• Advanced Excel; Word and Outlook proficiency.
• CEBS or PCP designation is a plus.

Responsibilities

• Coordinate benefits and pension enrolment accurately and timely.
• Provide benefits and pension information from hire to retirement.
• Lead annual benefits open enrolment for eligible staff.
• Advise divisions on group benefits and pension plans.
• Support leaves including maternity/parental and disability.
• Handle confidential inquiries and correspondence.
• Process payroll-related benefit and retirement reports and journal entries.
• Deliver HR and payroll analytics and reporting.
• Review and process benefits vendor invoices.
• Complete month end procedures and journal entries.
• Perform quarterly reconciliations for payroll/benefits GL accounts.
• Conduct audits to ensure data accuracy and compliance.
• Back up full cycle bi-weekly payroll for hourly employees.

Skills

Payroll and benefits administration

Analytical skills

Attention to detail

Communication skills

Excel

UKG Pro

Workforce Management

Education

CEBS certification or PCP designation

Tools

UKG Pro

Workforce Management

Excel

Job description

Our client, a family-owned Canadian organization based in Vernon, BC, is seeking a Payroll and Benefits Coordinator to join their team. This is a fantastic opportunity to join a positive, innovative and inclusive environment, working alongside a supportive and collaborative team.

This opportunity offers a competitive salary based on skills and experience and is eligible to participate in the bonus program. The team supports ongoing learning and development and provides reimbursement of tuition and membership fees. This role is eligible for relocation allowance.

LOCATION

THE ROLE

The Payroll and Benefits Coordinator is detail-oriented, organized, and brings strong critical thinking skills to support the effective administration of benefits and pension programs, with a focus on accuracy and compliance while also delivering a positive employee experience.

QUALIFICATIONS

• Minimum 5 five years of related experience (or equivalent education/experience) in payroll and benefits administration.
• Demonstrated experience with UKG Pro and Workforce Management is considered an asset.
• In depth knowledge of benefits administration, pension plans, labour legislation, WCB, and CRA requirements.
• Strong analytical and accounting skills, including payroll and benefits-related journal entries and reconciliations.
• Exceptional attention to detail, organizational skills, and ability to meet critical deadlines.
• Effective communication and service-oriented mindset, fostering positive relationships across all levels.
• Advanced proficiency in Microsoft Excel; familiarity with Word and Outlook.
• Demonstrated experience with UKG Pro and Workforce Management is considered an asset.
• CEBS certification or PCP designation with the Canadian Payroll Association is also considered an asset.

KEY COMPONENTS OF THE ROLE INCLUDE

• Coordinate company benefits and pension programs by ensuring accurate and timely enrolment into programs,
• Provide benefits and pension information to new and existing employees, from time of hire through to retirement/departure.
• Coordinate the annual benefits open enrolment for eligible salaried and hourly employees.
• Act as a resource to divisions for group benefits and pension plans.
• Support employees through various leaves including maternity/parental, disability, etc.
• Handle confidential matters by answering employee inquiries and preparing confidential correspondence.
• Review and process various payroll related benefits and retirement plan reports including benefit deductions and retirement plan contributions.
• Deliver HR and payroll analytics and reporting.
• Review and process numerous benefits vendor invoices.
• Complete month end procedures including journal entries and processing entries in JDE.
• Complete quarterly account reconciliations for numerous G/L accounts related to payroll and benefits.
• Conduct regular audits to uphold data accuracy and compliance with internal standards and external regulations.
• Back up support to process full cycle bi-weekly payroll for hourly employees.