Payroll Analyst

InSync Systems; Calgary; On-site; CAD 70,000 - 110,000; Full time

Job summary

InSync Systems is seeking a Payroll Analyst for a 12-month contract position based in Calgary, Alberta. The role is 100% onsite and requires legal entitlement to work in Canada.

You will manage payroll for Canadian employees and expatriates, ensuring accuracy and regulatory compliance. The ideal candidate will have extensive Canadian payroll experience, in-house payroll processing, and proficiency with SAP Payroll or SAP SuccessFactors.

Qualifications

• 6–10 years of payroll experience.
• In-house payroll experience is required.
• Multi-provincial payroll experience.
• Strong knowledge of Canadian payroll regulations.
• SAP Payroll or SAP SuccessFactors experience is a plus.

Responsibilities

• Process payroll for Canadian employees and expatriates.
• Maintain the accuracy of payroll data.
• Ensure compliance with federal, provincial, and local laws.
• Collaborate with HR, Finance, and IT to integrate payroll with other functions.
• Prepare year-end tax forms and payroll reports for authorities and internal partners.
• Assist and back up other payroll team members as needed.
• Stay updated on changes in Canadian payroll legislation and regulatory requirements.
• Support external and internal payroll audits as required.

Skills

Canadian payroll

Multi-provincial payroll

Excel proficient

Analytical skills

Attention to detail

Education

Payroll certification/designation

Tools

SAP Payroll

SAP SuccessFactors

Job description

We are looking for a Payroll Analyst for a 12-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.

This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.

Role Description

Reporting to the Payroll Manager, you will be responsible to process payroll for Canadian employees and all expatriates, ensuring accuracy, compliance, and efficiency. The ideal candidate is highly knowledgeable about Canadian payroll regulations and possesses excellent analytical, problem-solving, customer service and communication skills. This opportunity will appeal to an individual who enjoys working in a fast-paced, dynamic work environment and who is an effective communicator that partners with team members, HR colleagues and the business.

Responsibilities

• Prepare and process payroll for all Canadian employees (salaried, fixed rate, temporary, expatriates) and support regulatory filing and year-end activities.
• Maintain the accuracy of all payroll related data.
• Maintain and update payroll policies and procedures, ensuring compliance with federal, provincial, and local laws, as well as company policies.
• Collaborate with cross-functional teams, including HR, Finance, and IT, to ensure seamless integration of payroll processes with other business functions.
• Conduct audits of payroll data, ensuring accuracy. Investigate data discrepancies/errors and resolve and/or escape in a timely manner.
• Assist and backup other members of the payroll team as required.
• Stay up to date with changes in Canadian payroll legislation and ensure compliance with all statutory requirements.
• Prepare and submit payroll reports, including year-end tax forms, to government authorities and internal partners.
• Handle sensitive employee information ensuring confidentiality and integrity of data.
• Provide guidance and support to employees and managers regarding payroll-related inquiries, issues, and policies.
• Collaborate with external auditors during payroll audits and ensure compliance with audit requirements.
• Collaborate and build relationships with payroll team members, supporting an efficient and high-performing work environment.
• Seeks opportunities to improve/enhance payroll and time processes, provide insights and recommendations.

Required Skills and Experience

• Professional payroll certification/designation is highly desirable.
• 6 – 10 years of payroll experience; proficiency running in house payroll is required.
• Experience processing multi-provincial and multi-cycle payroll.
• Strong understanding of federal, provincial, and local payroll regulations.
• Experience with a large ERP payroll system; expertise in SAP Payroll or SAP SuccessFactors is an asset.
• Robust system experience with ability to learn and adapt to new processes and technologies.
• Self-motivated individual who works well independently and as part of a team.
• Strong analytical skills with a keen eye for detail and accuracy.
• Advanced proficiency in Microsoft Excel for data analysis and reporting.
• Strong understanding of internal controls and payroll best practices.
• Outstanding organizational and time management skills, with the ability to handle multiple priorities and meet deadlines.
• Excellent interpersonal and communication skills, with the ability to interact with employees at all levels of the organization.

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.